TIN:
SCHEDULE O
(Form 990 or 990-EZ)
Department of the Treasury
Internal Revenue Service
(Form 990 or 990-EZ)
Department of the Treasury
Internal Revenue Service
Supplemental Information to Form 990 or 990-EZ
Complete to provide information for responses to specific questions on
Form 990 or 990-EZ or to provide any additional information.
Attach to Form 990 or 990-EZ.
Go to www.irs.gov/Form990 for the latest information.
OMB No. 1545-0047
2020
Open to Public
Inspection
Inspection
Name of the organization
SOCIETY FOR HEALTHCARE EPIDEMIOLOGY OF
AMERICA INC
AMERICA INC
Employer identification number
58-1410314
58-1410314
| Return Reference | Explanation |
|---|---|
| FORM 990, PART III, LINE 3 | THE SHEA SPRING CONFERENCE WAS NOT HELD DURING 2020 DUE TO THE COVID OUTBREAK IN MARCH. HOWEVER, THE ORGANIZATION DID RECEIVE AN INSURANCE SETTLEMENT OF APPROXIMATELY $1 MILLION IN LATE 2020 FOR EXPENSES INCURRED AND LOST PROFITS. THE CONFERENCE RESUMED IN 2021 ON A VIRTUAL REMOTE BASIS. |
| FORM 990, PART VI, SECTION A, LINE 1 | THE EXECUTIVE COMMITTEE OF THE BOARD OF DIRECTORS - PRESIDENT, VP, PRESIDENT-ELECT, PAST PRESIDENT, SECRETARY, & TREASURER - ARE RESPONSIBLE FOR THE MANAGEMENT AND DIRECTION OF THE ORGANIZATION AND CONDUCT THE AFFAIRS OF THE ORGANIZATION DURING INTERVALS BETWEEN MEETINGS OF THE BOD, FOR ASSISTING THE EXECUTIVE DIRECTOR IN THE OVERSIGHT OF THE ADMINISTRATIVE INFRASTRUCTURE OF THE SOCIETY, FOR SERVICE AS AN ADVISORY BODY TO THE EXECUTIVE DIRECTOR, AND FOR REPORTING ALL OF ITS ACTIONS TO THE BOD FOR REVIEW AND/OR APPROVAL. |
| FORM 990, PART VI, SECTION A, LINE 3 | THE SOCIETY HAS CONTRACTED WITH THE INFECTIOUS DISEASES SOCIETY OF AMERICA (IDSA), A 501(C)(6) ORGANIZATION, FOR THE PROVISION OF MANAGEMENT SERVICES. THE EXEMPT PURPOSES OFSHEA AND IDSA ARE CONGRUENT: IDSA'S EXEMPT PURPOSE IS TO IMPROVE THE HEALTH OF INDIVIDUALS, COMMUNITIES, AND SOCIETY BY PROMOTING EXCELLENCE IN PATIENT CARE, EDUCATION, RESEARCH, PUBLIC HEALTH, AND FACILITATE PREVENTION OF INFECTIOUS DISEASES, WHILE THE EXEMPT PURPOSE OF SHEA IS TO PROMOTE THE PREVENTION OF HEALTHCARE-ASSOCIATED INFECTIONS AND ANTIBIOTIC RESISTANCE, AND TO ADVANCE THE FIELDS OF HEALTHCARE EPIDEMIOLOGY AND ANTIBIOTIC STEWARDSHIP. |
| FORM 990, PART VI, SECTION A, LINE 6 | THERE ARE FIVE (5) CLASSES OF MEMBERSHIP: MEMBERS, MEMBERS-IN-TRAINING, ASSOCIATE MEMBERS,EMERITUS MEMBERS, AND CORPORATE MEMBERS. THERE IS NO LIMIT ON THE NUMBER OF MEMBERS IN ANY CATEGORY. MEMBERS-IN-TRAINING, ASSOCIATE MEMBERS, EMERITUS MEMBERS, AND CORPORATE MEMBERS SHALL HAVE NO RIGHT TO VOTE ON ANY MATTER, EXCEPT SUCH MATTERS WHICH PURSUANT TO LAW, REQUIRE THE VOTE OF ALL CLASSES OF MEMBERS. MEMBERS-IN-TRAINING, ASSOCIATE MEMBERS, EMERITUS MEMBERS, AND CORPORATE MEMBERS MAY NOT SERVE ON THE SHEA BOARD OF TRUSTEES. |
| FORM 990, PART VI, SECTION A, LINE 7A | THE PRESIDENT, WITH THE ADVICE AND CONSENT OF THE BOARD OF TRUSTEES, SELECTS AND APPOINTS A NOMINATING COMMITTEE OF NOT LESS THAN FIVE PERSONS TO NOMINATE A SLATE OF OFFICERS AND TRUSTEES FOR POTENTIAL ELECTION AT THE NEXT ANNUAL MEETING. THE NOMINATING COMMITTEE IS COMPOSED OF ONE OF THE TRUSTEES AND AT LEAST FOUR MEMBERS OF THE CORPORATION WHO ARE NEITHER OFFICERS NOR MEMBERS OF THE BOARD OF TRUSTEES. MEMBERS WHO WISH TO SUGGEST CANDIDATES FOR NOMINATION MAY DO SO BY SUBMITTING THE NAME OF THE CANDIDATE(S) IN WRITING TO THE CHAIRPERSON OF THE NOMINATING COMMITTEE NOT LATER THAN ONE HUNDRED TWENTY DAYS BEFORE THE ANNUAL MEETING OF THE MEMBERS OF THE CORPORATION. THE NOMINATING COMMITTEE SHALL THEN SELECT ONE OR MORE NOMINEES FOR EACH OFFICE OR TRUSTEESHIP TO BE FILLED IN THE NEXT ELECTION. THE SLATE OF NOMINEES SHALL BE SUBMITTED TO THE SECRETARY OF THE CORPORATION AT LEAST NINETY DAYS PRIOR TO THE ANNUAL MEETING OF THE MEMBERS OF THE CORPORATION. THE SECRETARY SHALL TRANSMIT THE SLATE OF NOMINEES PREPARED BY THE NOMINATING COMMITTEE TO EACH MEMBER ELIGIBLE TO VOTE NOT LATER THAN SIXTY DAYS BEFORE THE ANNUAL MEETING OF MEMBERS. ALL OFFICERS AND TRUSTEES OF THE CORPORATION WILL BE ELECTED BY THE MEMBERS ELIGIBLE TO VOTE. EACH MEMBER OF THE CORPORATION, WITH THE EXCEPTION OF THOSE MEMBERS WHO ARE IN DEFAULT, SHALL BE ENTITLED TO ONE VOTE FOR EACH OFFICER OR TRUSTEE TO BE ELECTED. ANY VACANCY OCCURRING AMONG THE MEMBERS OF THE BOARD, HOWEVER CAUSED, SHALL BE FILLED BY THE AFFIRMATIVE VOTE OF A MAJORITY OF THE ACTIVE MEMBERS AT THE NEXT ANNUAL OR SPECIAL MEETING OF THE ACTIVE MEMBERS. |
| FORM 990, PART VI, SECTION A, LINE 7B | THE POWER TO MAKE, ALTER, AMEND, AND REPEAL ANY BYLAWS IS RESERVED TO THE MEMBERS. THESE BYLAWS, WHICH ARE HEREBY ADOPTED BY THE MEMBERS, MAY BE ALTERED, AMENDED OR REPEALED AT ANY ANNUAL MEETING OF THE MEMBERS OF THE CORPORATION AT WHICH A QUORUM EXISTS ACCORDING TO ARTICLE XIII, BUT ONLY UPON THE AFFIRMATIVE VOTE OF TWO-THIRDS OF THE MEMBERS ELIGIBLE TO VOTE, REPRESENTED AT SUCH MEETING IN PERSON OR BY PROXY. SOCIETY FOR HEALTHCARE EPIDEMIOLOGY OF AMERICA PROPOSED AMENDMENTS SHALL BE SUBMITTED TO THE MEMBERS IN WRITING AT LEAST SIXTY (60) DAYS IN ADVANCE OF THE MEETING AT WHICH THEY ARE TO BE ACTED UPON. |
| FORM 990, PART VI, SECTION B, LINE 11B | THE FORM 990 IS REVIEWED BY THE EXECUTIVE DIRECTOR AND IDSA'S VP OF FINANCE. A COPY OF THE FORM 990 IS THEN PROVIDED TO EACH MEMBER OF THE BOARD OF TRUSTEES BEFORE IT IS FILED. |
| FORM 990, PART VI, SECTION B, LINE 12C | CONFLICT OF INTEREST DISCLOSURES ARE REQUIRED FROM ALL EMPLOYEES, OFFICERS, AND VOLUNTEERS ACTING AS PART OF GOVERNING COMMITTEES OF SHEA ON AN ANNUAL BASIS. FAILURE TO SUBMIT THE REQUIRED DISCLOSURE AFTER REASONABLE REMINDERS RESULTS IN TERMINATION OF THAT INDIVIDUAL FROM HIS OR HER POSITION ON THE BOARD OR COMMITTEE. PLANNERS AND FACULTY OF ALL EDUCATIONAL PROGRAMS ARE REQUIRED TO COMPLY WITH THIS POLICY, IN ACCORDANCE WITH ACCME REQUIREMENTS. FAILURE TO DISCLOSE RESULTS IN REMOVAL FROM PARTICIPATION IN THE TRAINING OR EDUCATIONAL SESSION. MONITORING AND ENFORCEMENT OF THIS POLICY OCCURS BETWEEN THE EXECUTIVE DIRECTOR AND THE COI COMMITTEE. WITHIN THE EDUCATIONAL PROGRAMMING AREA, THE DIRECTOR OF EDUCATION AND THE PROGRAM CHAIRS REVIEW AND MEDIATES ANY CONFLICTS. A DESIGNATED MEMBER OF THE BOARD IS TASKED WITH MONITORING THE POLICY. ANY CONFLICTED MEMBER MUST ABSTAIN FROM VOTING ON THE MATTER. |
| FORM 990, PART VI, SECTION B, LINE 15 | THE EXECUTIVE DIRECTOR AND VP-FINANCE ARE EMPLOYED BY THE MANAGEMENT COMPANY. SOME OR ALL OF THEIR DUTIES INCLUDE PROVIDING MANAGEMENT SERVICES TO SHEA. |
| FORM 990, PART VI, SECTION C, LINE 19 | THE GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICY, AND AUDITED FINANCIAL STATEMENTS ARE NOT GENERALLY MADE AVAILABLE TO THE GENERAL PUBLIC, BUT IF REQUESTS FOR COPIES OF THESE DOCUMENTS WERE RECEIVED, THE SOCIETY WOULD CONSIDER MAKING THEM AVAILABLE TO THE REQUESTOR. |
| FORM 990, PART IX, LINE 11G | AUDIO VISUAL SERVICES 29,302. COVID-19 SERVICES 107,587. MEETING DESIGN SERVICES 23,655. PROFESSIONAL FEES 165,175. CONTRACTORS AND TEMPS 24,573. MEMBERSHIP DEVELOPMENT SERVICES 52,036. MEMBERSHIP MANAGEMET SOFTWARE SERVICES 68,589. EDITOR HONORARIUM 155,940. OTHER SERVICES 16,466. |
| FORM 990, PART XII, LINE 2C: | THE AUDIT OVERSIGHT PROCESS HAS REMAINED UNCHANGED FROM THE PRIOR YEAR. |
For Paperwork Reduction Act Notice, see the Instructions for Form 990 or 990-EZ.
Cat. No. 51056K
Schedule O (Form 990 or 990-EZ) 2020
Additional Data
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