Attach to Form 990 or 990-EZ.
Go to www.irs.gov/Form990 for the latest information.
| Return Reference | Explanation |
|---|---|
| FORM 990, PART VI, SECTION A, LINE 1 | THE BY-LAWS STATE THAT THE CHAIR, PAST-CHAIR, CHAIR ELECT, TREASURER, SECRETARY AND FOUR BOARD MEMBERS AT LARGE AND THE PRESIDENT SHALL SERVE ON THE EXECUTIVE COMMITTEE. THE EXECUTIVE COMMITTEE SHALL ACT FOR AND ON BEHALF OF THE BOARD WHEN THE BOARD IS NOT IN SESSION. |
| FORM 990, PART VI, SECTION A, LINE 6 | THE ORGANIZATION HAS MEMBERS. |
| FORM 990, PART VI, SECTION A, LINE 7A | THE ORGANIZATION'S MEMBERS ELECT THE BOARD OF DIRECTORS. |
| FORM 990, PART VI, SECTION A, LINE 7B | IN THE ELECTION OF NEW BOARD MEMBERS, THE ORGANIZATION'S MEMBERS HAVE THE POWER TO CONTEST A NOMINATION OR PROPOSE OTHER CANDIDATES. IF THIS HAPPENS, THE ENTIRE MEMBERSHIP VOTES ON THE NOMINATED CANDIDATES. |
| FORM 990, PART VI, SECTION B, LINE 11B | THE FORM 990 IS PREPARED BY THE CHAMBER'S ACCOUNTING FIRM, CLIFTONLARSONALLEN LLP, USING THE FINANCIAL RECORDS, SCHEDULES AND STATEMENTS OF THE CHAMBER. AFTER ANY QUESTIONS ARE RESOLVED THE FORM 990 IS REVIEWED WITH THE CHAMBER'S PRESIDENT\VICE PRESIDENT AND THEN SIGNED BY THE PRESIDENT AND VICE PRESIDENT. THE FORM 990 IS REVIEWED WITH THE CHAMBER'S TREASURER OF THE BOARD BEFORE MAILING THE RETURN. |
| FORM 990, PART VI, SECTION B, LINE 12C | ROCHESTER AREA CHAMBER OF COMMERCE IS A NONPROFIT, TAX-EXEMPT ORGANIZATION. MAINTENANCE OF ITS TAX-EXEMPT STATUS IS IMPORTANT BOTH FOR ITS CONTINUED FINANCIAL STABILITY AND FOR PUBLIC SUPPORT. THEREFORE, THE IRS AS WELL AS STATE REGULATORY AND TAX OFFICIALS VIEW THE OPERATIONS OF ROCHESTER AREA CHAMBER OF COMMERCE AS A PUBLIC TRUST, WHICH SUBJECTS TO SCRUTINY BY AND ACCOUNTABLE TO SUCH GOVERNMENTAL AUTHORITIES AS WELL AS TO MEMBERS OF THE PUBLIC. CONSEQUENTLY, THERE EXISTS BETWEEN ROCHESTER AREA CHAMBER OF COMMERCE AND ITS BOARD, OFFICERS, AND MANAGEMENT EMPLOYEES AND THE PUBLIC A FIDUCIARY DUTY, WHICH CARRIES WITH IT A BROAD AND UNBENDING DUTY OF LOYALTY AND FIDELITY. THE BOARD, OFFICERS, AND MANAGEMENT EMPLOYEES HAVE THE RESPONSIBILITY OF ADMINISTERING THE AFFAIRS OF ROCHESTER AREA CHAMBER OF COMMERCE HONESTLY AND PRUDENTLY, AND OF EXERCISING THEIR BEST CARE, SKILL, AND JUDGEMENT FOR THE SOLE BENEFIT OF ROCHESTER AREA CHAMBER OF COMMERCE. THOSE PERSONS SHALL EXERCISE THE UTMOST GOOD FAITH IN ALL TRANSACTIONS INVOLVED IN THEIR DUTIES, AND THEY SHALL NOT USE THEIR POSITIONS WITH ROCHESTER AREA CHAMBER OF COMMERCE OF KNOWLEDGE GAINED THERE FROM FOR THEIR PERSONAL BENEFIT. THE INTERESTS OF THE ORGANIZATION MUST BE THE FIRST PRIORITY IN ALL DECISIONS AND ACTIONS. ON AN ANNUAL BASIS THE CHAMBER REQUIRES ALL BOARD OF DIRECTORS TO COMPLETE A CONFLICT OF INTEREST QUESTIONNAIRE. THESE QUESTIONNAIRES ARE REVIEWED BY THE VICE PRESIDENT OF FINANCE & ADMINISTRATION AND ANY NOTED CONFLICT IS DISCUSSED INDIVIDUALLY WITH THE BOARD DIRECTOR INVOLVED AND RESOLVED IN THE BEST INTEREST OF THE CHAMBER. |
| FORM 990, PART VI, SECTION B, LINE 15A | THE ANNUAL REVIEW OF THE CHAMBER'S PRESIDENT IS PERFORMED BY THE BOARD OF DIRECTORS. THE VICE PRESIDENT OF FINANCE & ADMINISTRATION COMPILES SALARY AND BENEFIT INFORMATION FROM CHAMBERS OF SIMILAR SIZE IN MEMBERSHIP AND REVENUE (DUES AND NON-DUES). RECENT MARKET INFORMATION IS ALSO ACCUMULATED PERFORMANCE EVALUATIONS FOR THE PRESIDENT ARE PREPARED BY BOARD MEMBERS, STAFF AND MEMBERS-AT-LARGE WHO WERE SELECTED AT RANDOM. THIS EVALUATION INFORMATION IS COMPILED AND DELIVERED TO THE BOARD OF DIRECTORS. THE BOARD OFFICERS REVIEW THE EVALUATIONS AND THE SALARY ANALYSIS DATA AGAINST A LISTING OF THE PRESIDENT'S CURRENT SALARY AND BENEFITS. ADJUSTMENTS TO THE COMPENSATION PACKAGE ARE SENT FROM THE BOARD CHAIR DIRECTLY TO THE VP OF FINANCE & ADMINISTRATION, AND COMPENSATION IS RECORDED IN THE MEETING MINUTES. THE COMPENSATION FOR THE INTERIM PRESIDENT KATHLEEN HARRINGTON WAS DETERMINED IN 2019 BY THE BOARD CHAIR & VICE CHAIR UTILIZING DATA PROVIDED BY THE VICE PRESIDENT OF FINANCE & ADMINISTRATION REGARDING CHAMBER PRESIDENT SALARIES AND BY THEIR USE OF INTERNAL EXECUTIVE OFFICER COMPENSATION PACKAGES. THE COMPENSATION FOR OTHER OFFICERS\KEY EMPLOYEES OF THE ORGANIZATION IS DETERMINED BY THE PRESIDENT UTILIZING CHAMBER SALARY REPORTS AND STATE\REGIONAL SALARY REPORTS ON COMPARABLE POSITIONS COMPILED BY THE VICE PRESIDENT OF FINANCE & ADMINISTRATION. |
| FORM 990, PART VI, SECTION C, LINE 19 | THE CHAMBER DOES NOT MAKE AVAILABLE TO THE PUBLIC ITS AUDITED FINANCIAL STATEMENTS, ARTICLES OF INCORPORATION, BY-LAWS AND POLICIES. |
| FORM 990, PART XII, LINE 2C: | THE PROCESS REGARDING OVERSIGHT OF THE AUDIT OF THE FINANCIAL STATEMENTS AND SELECTION OF THE INDEPENDENT ACCOUNTANT HAS NOT CHANGED FROM THE PRIOR YEAR. |
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