Attach to Form 990 or 990-EZ.
Go to www.irs.gov/Form990 for the latest information.
| Return Reference | Explanation |
|---|---|
| Members or stockholder classes and rights Part VI line 6 | THE ORGANIZATION HAS MEMBERS AS DEFINED BY THE BYLAWS. A MEMBER IS AN OWNER OR A TRAINER HAVING A HORSE OR HORSES RACE IN A CERTAIN NUMBER OF RACES AT THE RACE TRACK WITHIN A DEFINED TIME FRAME. |
| Member election for additional members Part VI line 7a | THE MEMBERS ELECT THE BOARD MEMBERS AND THE PRESIDENT. MANAGMENT OF THE DAY TO DAY AFFAIRS OF THE ENTITIES IS DESIGNATED TO THE BOARD. THE BOARD DESIGNATES DAY TO DAY MANAGMENT TO THE EXECUTIVE DIRECTOR. |
| Governing body decisions Part VI line 7b | MEMBERS DO NOT MAKE ANY DECISIONS OTHER THAN THE ELECTION OF THE BOARD MEMBERS AND THE PRESIDENT. THE BOARD MAKES ALL BINDING DECISIONS FOR THE ORGANZIATION. THE EXECUTIVE DIRECTOR AND THE PRESIDENT ARE ADVISORS TO THE BOARD. CURRENTLY THE EXECUTIVE DIRECTOR AND THE PRESIDENT ARE ALSO CURRENTLY ELECTED BOARD MEMBERS. THE EXECUTIVE DIRECTOR IS THE BOARD MEMBER DESIGNATED AS NOT INDEPENDENT ON THE 990 SINCE HE IS A COMPENSATED EMPLOYEE. |
| Governing body meeting documentation Part VI line 8a | ALL BOARD MEETINGS ARE DOCUMENTED BY THE SECRETARY |
| Committee meeting documentation Part VI line 8b | THE BOARD AND OR THE PRESIDENT OR EXECUTIVE DIRECTOR MAY APPOINT COMMITTEES TO ASSIST THEM IN ADMINISTRATING THE AFFAIRS OF THE ORGANIZATION. HOWEVER, NONE OF THESE COMMITTEES HAVE RULE MAKING AUTHORITY. ALL RULE MAKING AUTHORITY IS RESERVED FOR THE BOARD. SUCH COMMITTEES ARE RESPONSIBLE FOR MAINTAINING DOCUMENTATION OF ITS MEETINGS AND RECOMMENDATIONS AND DOES NOT PROVIDE COPIES OF ITS DOCUMENTATION TO THE ADMINISTRATION OFFICE STAFF. |
| Form 990 governing body review Part VI line 11 | THE ORGANIZATION WILL SHOW A COPY OF ITS 2020 YEAR ENDED FORM 990 TO BOARD MEMBERS WHEN PRACTICAL. FOR THE THE YEAR 2020 IT WILL BE AFTER FILING SINCE THE AUDIT FOR 2020 IS NOT YET COMPLETED AND THE RETURN MUST BE FILED NOT LATER THAN 11/15/21. UPON REVIEW EACH DIRECTOR IS REQUESTED TO SIGN A STATEMENT DOCUMENTING HIS OR HER REVIEW. THE EXECUTIVE DIRECTOR AND THE SECRETARY REVIEW THE 990 PRIOR TO ITS EFILING. SINCE THE AUDIT IS NOT COMPLETED AS OF THE FILING OF THIS RETURN THE NUMBERS CONTAINED ARE NOT THE FINAL NUMBERS AND AN AMENDED RETURN WILL MOST LIKELY BE REQUIRED. |
| Conflict of interest policy compliance Part VI line 12c | THE BOARD HAS ESTABLISHED A CONFLICT OF INTEREST POLICY AND HAS INFORMED ALL EMPLOYEES AND DIRECTORS OF THEIR RESPONSIBILITY TO REPORT ANY KNOWN OR POTENTIAL CONFLICTS OF INTEREST TO ANY BOARD MEMBER OR OFFICER AS SOON AS THEY ARE AWARE OF THE CONFLICT OR POTENTIAL CONFLICT. THERE IS AN ANNUAL WRITTEN REPORTING REQUIREMENT. MANAGMENT SAYS IT IS COMPLIANT WITH THIS POLICY. |
| CEO executive director top management comp Part VI line 15a | DIRECTORS DISCUSS AND APPROVE COMPENSATION. DIRECTORS ATTEMPT TO FIND COMPARABLE COMPENSATION BUT THERE ARE ONLY A HANDFUL OF SIMILAR ENTITIES IN PA. THE EXECUTIVE DIRECTOR (DIRECTOR AND OFFICER) AND SECRETARY (NON DIRECTOR) LEAVE THE MEETING SO DIRECTORS CAN DISCUSS THEIR COMPENSATION PRIVIATELY AND VOTE ON IT. THESE TWO EMPLOYEES ARE THE ONLY COMPENSATED OFFICERS. |
| Other officer or key employee compensation Part VI line 15b | DIRECTORS DISCUSS AND APPROVE COMPENSATION FOR EXECUTIVE DIRECTOR, SECRETARY AND CONTROLLER (NON OFFICER AND PART TIME POSITION). ANY PAYMENTS IF ANY TO A CORPORATION OWNED 100% BY THE PRESIDENT FOR SERVICES HE PROVIDES TO THE THIS ENTITY IS APPROVED BY THE BOARD. ALL OTHER COMPENSATION IS APPROVED BY THE EXECUTIVE DIRECTOR. THE PARTIME CONTROLLER RETIRED MID YEAR. THE DIRECTORS APPROVE COMPENSATION FOR THE EXECUTIVE DIRECTOR, SECRETARY AND CONTROLLER. THE CONTROLLER IS A PART TIME EMPLOYEE AND NOT AN OFFICER. IT IS DIFFICULT TO FIND A COMPARABLE ORGANIZATION IN A SIMILAR INDUSTRY IN PA. THE EXECUTIVE DIRECTOR AND BOARD MEMBERS ARE RESPONSIBLE FOR MANAGING THREE SEPARATE ENTITIES RELATED BY COMMON CONTROL. ALL COMPENSATION OF OFFICERS AND DIRECTORS, IF ANY, IS PAID FOR BY PA THOROUGHBRED HORSEMENS ASSOCIATION, INC. SOME OF IT MAY BE ALLOCATED TO RELATED ENTITIES. THE BOARD BELIEVES THE COMPENSATION IT APPROVES FOR THE EXECUTIVE DIRECTOR AND THE SECRETARY IS REASONALBE FOR THE SERVICES PERFORMED. |
| Governing documents etc available to public Part VI line 19 | THE ORGANIZATION GIVES THE PUBLIC ACCESS TO ITS 990 FORM UPON WRITTEN REQUEST. THE AUDITED FINANCIAL STATEMENTS OF THE ORGANIZATION WHEN AVAILABLE ARE POSTED BY REGULATORY AGENCIES OF PA TO ITS PA WEBSITE AND CAN BE ACCESSED BY THE PUBLIC. IT DOES NOT MAKE PUBLIC ITS GOVERNING POLICIES OR CONFLICT OF INTEREST DOCUMENTS AND PROCEEDURES. IF IT EVER RECEIVES A WRITTEN REQUEST FOR SUCH INFORMATION A BOARD MEETING WOULD BE SCHEDULED TO DISCUSS A RESPONSE. |
| Not undergone required audits or steps for audit part XII line 3b | BECAUSE THE ENTITY RECEIVES ALMOST ALL OF ITS FUNDING FROM GAMING REVENUES REGULATED BY THE STATE FO PA, A DIVISION OF THE STATE OF PA SELECTS THE AUDITING FIRM BY COMPETITIVE BIDING FOR A THREE YEAR TERM. THE ENTITY PAYS THE FEES. SINCE THE AICPA MEMBERSHIP RULES AND THE PA CPA LICENSING DIVISION RULES REQUIRE THE AUDITING FIRM TO BE INDEPENDENT, THE BOD ACQUIESCES TO THE SELECTION. THE COMPANY DOES NOT APPOINT A SEPARATE COMMITTEE TO OVERSEE THIS PROCESS. THE AUDIT PROCESS IS OVERSEEN BY THE EXECUTIVE DIRECTOR, THE SECRETARY AND THE PRESIDENT AND THE REPORT PREPARED BY THE AUDITING FIRM IS DISCUSSED WITH THE BOARD. AS AT 11.15.121 THE 2020 AUDIT IS NOT YET COMPLETED. |
| List of other fees for services expenses Part IX line 11g | SEE OVERFLOW STATEMENT WHICH INCLUDES DETAILS OF OTHER FEES FOR SERVICES EXPENSES. |
| List of other expenses Part IX line 24e | SEE THE LIST OF OTHER ADMINISTRATIVE COSTS ON THE OVERFLOW STATEMENT. |
| Software ID: | |
| Software Version: |