Attach to Form 990 or 990-EZ.
Go to www.irs.gov/Form990 for the latest information.
| Return Reference | Explanation |
|---|---|
| Form 990, Part VI, Line 4: Description of Significant Changes to Organizational Documents | The organization changed its name to: The American Institute of Architects CaliforniaThe number and composition of the Executive Committee were changed as follows: The positions of Vice President of Legislative Affairs and the Vice President of Regulatory Affairs were merged into one position titled Vice President of Governmental RelationsA new position on the Executive Committee titled Vice President of Strategic Planning and Research was addedA new position on the Executive Committee titled Vice President of Education and Professional DevelopmentChanges to the duties of the Executive Committee members were made as follows:The Vice President of Governmental Relation is responsible for the coordination of activities relating to the state level legislative process and shall guide the programs and activities of he committees and task forces established by the Board or President relation to this programmatic area. The Vice President Shall assume other such responsibilities as instructed by the Executive Committee and the Board of Directors. The Vice President of Governmental Relations is also responsible for the coordination of activities relating to the state level regulatory process and shall guide the programs ana activities of committees and task forces established by the Board or President relating to this programmatic area.The Vice President of Strategic Planning and Research is responsible for the coordination of activities relating to the development and maintenance of coalitions and relationships between the AIA California and allied individuals and organizations related to AIA California programs and services. Working in collaboration with the First Vice President/President-Elect, the Vice President shall assist in developing and monitoring the AIA Californias Long Range and Strategic Plans and coordination of the Strategic Plan and the annual Operating Plan and budget. Additionally, the Vice President is responsible for environmental scanning concerning research and other related activities influencing the professional and the AIA Californias goals and objectives. The Vice President shall assume other such responsibilities as instructed by the Executive Committee and the Board of Directors. The Vice President of Education and Professional Development is responsible for the coordination of activities relating to the colleges, universities, and schools of architecture concerning professional education. Working in collaboration with the Vice President of Professional Practice, the Vice President shall monitor emerging issues and opportunities concerning continuing education and related programs and activities including in the AIA Californias annual operating plan and budget, including the implementation of continuing education activities of the AIA California, the Institute, and the AIA chapters in California. The Vice President shall assume other such responsibilities as instructed by the Executive Committee and the Board of Directors.Secretary/Treasurer Clarified that the Secretary/Treasurer is responsible for reviewing candidate eligibility to be nominated and elected to an AIA CA or National AIA elected position. Secretary/Treasurer is responsible to publish the annual notice of elections and nomination procedures to the membership.The Executive Vice President may delegate the authority to sign contracts to the Chief Operating Officer when the Executive Vice President is unavailable. |
| Form 990, Part VI, Line 6: Explanation of Classes of Members or Shareholder | Form 990, Part VI, Section A, Line 6 - The AIA California has various classes of members. Architect members - Individuals licensed to practice architecture in a US state or territory; Associate members - Individuals who meet one of the following criteria: Participating in career responsibilities recognized by licensing authorities as constituting credit toward licensure; working under the supervision of an architect in a professional or technical capacity; working as a faculty member in a university program in architecture; holding a professional degree in architecture; international member-individuals who have an architecture license or equivalent from a non-US licensing authority; Allied members - members who do not qualify as Architect or Associate members and is employed outside of the architecture practice but in the position allied to the field of architecture. |
| Form 990, Part VI, Line 7a: How Members or Shareholders Elect Governing Body | Form 990, Part VI, Section A, Line 7a - The AIA California Board members consist of the Directors/Delegates elected by the members in good standing of the Chapters and the Ex-Officio Directors elected by the Board. The Directors/Delegates must be elected in a manner set forth in the Chapter Bylaws, which must include provisions ensuring a reasonable opportunity for all members to choose among the nominees. |
| Form 990, Part VI, Line 11b: Form 990 Review Process | Form 990, Part VI, Section B, Line 11b - After completing the draft of the IRS form 990, the Chief Financial Officer will forward the return to the outside CPA for review. The Chief Financial Officer will make edits to the Form 990 as recommended by the outside CPA. The Chief Financial Officer will then forward a draft of the Form 990 to the Executive Vice President Evaluation Committee (President, First Vice President and immediate Past President of the AIA CA) and the AIA CA Secretary/Treasurer for review. The Executive Vice President Evaluation Committee and the Secretary/Treasurer have three days to complete its review of the return and provide correspondence that the review was completed. After the review is complete, the Chief Financial Officer will file the Form 990 with the IRS. |
| Form 990, Part VI, Line 12c: Explanation of Monitoring and Enforcement of Conflicts | Form 990, Part VI, Section B, Line 12c - To ensure the AIA CA operates in a manner consistent with its exempt purposes and does not engage in activities that could jeopardize its tax-exempt status, periodic reviews shall be conducted. The periodic reviews shall, at a minimum, include the following subjects: a whether compensation arrangements and benefits are reasonable, based on competent survey information and the result of arm's length bargaining; b. whether partnerships, joint ventures, and arrangements with management organizations conform to the AIA CA's written policies, are properly recorded, reflect reasonable investment or payments for goods and services, further legitimate purposes, and do not result in inurement or impermissible private benefit. |
| Form 990, Part VI, Line 15a: Compensation Review & Approval Process - CEO, Top Management | Form 990, Part VI, Section B, Line 15 - The purpose of this policy is to document the process for determining the compensation of The AIA CA's Executive Vice President, the chief employed executive. *Review and approval. The compensation of the Executive Vice President is reviewed by the Executive Vice President Evaluation Committee. The Evaluation Committee is comprised of the President, First Vice President, and immediate Past President, of The AIA CA, provided that persons with conflicts of interest with respect to the compensation arrangement at issue are not involved in this review and approval. *Use of comparable compensation data. The compensation of the Executive Vice President is reviewed and approved using data as to comparable compensation for similarly qualified persons in functionally comparable positions at similarly situated organizations. Annually, the Chief Financial Officer prepares a history of the Executive Vice Presidents compensation and benefits and provides it to the Evaluation Committee. In addition, a survey of the compensation and benefit packages of the chief employed executives of the allied design and construction associations (engineers, contractors, builders and owners) in Sacramento will be conducted annually and provided to the Evaluation Committee. American Society of Association Executives (ASAE) compensation and benefit survey information for comparable persons and positions will also be provided to the Evaluation Committee. *Contemporaneous documentation and recordkeeping. The Evaluation Committee will document the deliberations and decisions regarding the compensation arrangement and provide the information to the Chief Financial Officer. Executive Vice President review last performed in 2019. |
| Form 990, Part VI, Line 19: Other Organization Documents Publicly Available | Form 990, Part VI, Section C, Line 19 - The AIA California's governing documents, conflict of interest policy and financial statements are not made available to the general public. |
| Software ID: | 20011551 |
| Software Version: | 2020v4.0 |