Attach to Form 990 or 990-EZ.
Go to www.irs.gov/Form990 for the latest information.
| Return Reference | Explanation |
|---|---|
| FORM 990, PART VI, SECTION A, LINE 6 | THE CORPORATION IS A HOMEOWNER'S ASSOCIATION CONSISTING OF 2,172 RESIDENTIAL LOTS AND 12 COMMERCIAL PROPERTIES. OWNERS ARE AUTOMATICALLY GRANTED MEMBERSHIP IN THE ASSOCIATION UPON PURCHASE OF THEIR LOT. |
| FORM 990, PART VI, SECTION A, LINE 7A | THREE MEMBERS OF THE BOARD OF DIRECTORS ARE ROTATED OFF THE BOARD EACH YEAR. THE NOMINATING COMMITTEE INTERVIEWS POSSIBLE BOARD OF DIRECTORS CANDIDATES AND RECOMMENDS THREE OF THE CANDIDATES. MEMBERS OF THE ASSOCIATION ARE WELCOME TO PETITION FOR NOMINATION TO THE BOARD OF DIRECTORS. |
| FORM 990, PART VI, SECTION A, LINE 7B | PROPERTY OWNERS HAVE THE EXCLUSIVE AUTHORITY TO AMEND AND/OR REPEAL BYLAWS AND ELECT THE BOARD OF DIRECTORS. THE BOARD OF DIRECTORS ACCEPTS OR REJECTS THE ANNUAL BUDGET, APPROVES ASSESSMENTS, AND APPROVES BORROWING OF MONEY AND CERTAIN OTHER PROPERTY TRANSACTIONS. |
| FORM 990, PART VI, SECTION A, LINE 8B | PALMETTO DUNES PROPERTY OWNERS ASSOCIATION DOES NOT HAVE A COMMITTEE WITH AUTHORITY TO ACT ON BEHALF OF THE GOVERNING BODY. ALL DOCUMENTS OF THE MEETINGS AND WRITTEN ACTIONS ARE UNDERTAKEN BY THE GOVERNING BODY. |
| FORM 990, PART VI, SECTION B, LINE 11B | MANAGEMENT REVIEWS AND EDITS THE FORM 990 BEFORE PRESENTING A DRAFT TO THE FINANCE COMMITTEE. AFTER THE FINANCE COMMITTEE REVIEWS THE FORM 990 AT THEIR MONTHLY MEETING, THEY WILL MAKE A MOTION "THAT THE MEMBERS OF THE FINANCE COMMITTEE RECOMMEND THE PDPOA BOARD APPROVE THE 990 AS PRESENTED." DURING THE BOARD MEETING, THE TREASURER WILL PRESENT THE 990 AND THE MOTION FROM THE FINANCE COMMITTEE FOR BOARD CONSIDERATION. |
| FORM 990, PART VI, SECTION B, LINE 12C | MANAGEMENT REVIEWS THE CONFLICT OF INTEREST POLICY ON A YEARLY BASIS. BOARD MEMBERS ARE REQUIRED TO SIGN THE POLICY ON AN ANNUAL BASIS. |
| FORM 990, PART VI, SECTION B, LINE 15A | THE ENTIRE BOARD OF DIRECTORS PROVIDES INPUT TO THE GOALS/OBJECTIVES AND PERFORMANCE/METRICS REVIEW OF THE CHIEF EXECUTIVE OFFICER (CEO). THE PDPOA'S CHAIRMAN AND IMMEDIATE PAST CHAIRMAN PHYSICALLY CONDUCT THE REVIEW OF THE CEO'S PERFORMANCE IN JANUARY. THIS REVIEW INCLUDES THE CEO'S BASE SALARY. THE CEO'S BASE SALARY MAY BE INCREASED BASED ON, AMONG OTHER CONSIDERATIONS, ANY AVERAGE INCREASE IN WAGES APPROVED IN THE COMING OPERATING BUDGET. THE PDPOA BOARD IS BRIEFED ON THE CEO REVIEW POST-COMPLETION. IN ADDITION TO THE BASE SALARY, THE CEO MAY, IN PDPOA'S SOLE DISCRETION, BE ELIGIBLE TO RECEIVE A BONUS PAYMENT UPON RECOMMENDATION BY PDPOA'S EXECUTIVE COMMITTEE OR ITS DESIGNEE. FOR TOP MANAGEMENT, THE CEO REVIEWS THEIR PERFORMACE ON AN ANNUAL BASIS. ANNUALLY, MANAGEMENT PRESENTS A DETAILED OPERATING BUDGET TO THE FINANCE COMMITTEE. AFTER THE FINANCE COMMITTEE REVIEWS THE DETAILED OPERATING BUDGET, THE FINANCE COMMITTEE PRESENTS A CONSOLIDATED OPERATING BUDGET TO THE BOARD REQUESTING THEIR APPROVAL. SALARY EXPENSE IS A LINE ITEM IN THE OPERATING BUDGET. |
| FORM 990, PART VI, SECTION C, LINE 19 | GOVERNING DOCUMENTS AND FINANCIAL STATEMENTS ARE AVAILABLE ON THE ASSOCIATION'S WEBSITE. CONFLICT OF INTEREST POLICY AND FINANCIAL STATEMENT REQUESTS FROM BANKS AND OUTSIDE ORGANIZATIONS ARE MADE AVAILABLE UPON REQUEST. |
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