Attach to Form 990 or 990-EZ.
Go to www.irs.gov/Form990 for the latest information.
| Return Reference | Explanation |
|---|---|
| FORM 990, PART VI, SECTION A, LINE 6 | THE HOP MEADOW COUNTRY CLUB, INC. (THE "CLUB") WAS INCORPORATED AS A MEMBERSHIP ORGANIZATION. |
| FORM 990, PART VI, SECTION A, LINE 7A | VOTING MEMBERSHIPS ARE THOSE MEMBERS IN FULL PRIVILEGE AND SPORTING PRIVILEGE CLASSES DEFINED BELOW. ONLY VOTING MEMBERSHIPS SHALL HAVE THE RIGHT TO VOTE OR HOLD OFFICE IN THE CLUB. EACH VOTING MEMBERSHIP SHALL BE ENTITLED TO ONE (1) VOTE. HOUSE POOL PRIVILEGE MEMBERS, SOCIAL AND DINING PRIVILEGE MEMBERS AND NON-RESIDENT MEMBERS DO NOT HAVE THE RIGHT TO VOTE OR HOLD OFFICE. AT LEAST SIXTY (60) DAYS PRIOR TO THE ANNUAL MEETING OF THE CLUB, THE BOARD SHALL APPOINT A NOMINATING COMMITTEE OF FIVE MEMBERS, TWO OF WHICH SHALL BE MEMBERS OF THE BOARD AND THREE SHALL BE MEMBERS AT LARGE, WHICH SHALL PROPOSE A SLATE OF NOMINEES FOR ELECTION TO THE BOARD. THE SLATE SHALL BE MAILED TO THE VOTING MEMBERSHIP AT LEAST TWENTY-ONE (21) DAYS BEFORE SAID ANNUAL MEETING. ANY OTHER SLATE PROPOSED BY AT LEAST TWENTY-FIVE (25) VOTING MEMBERSHIPS OF THE CLUB, NOT MEMBERS OF THE BOARD OR OF THE NOMINATING COMMITTEE, MAY ALSO BE PRESENTED FOR ELECTION, PROVIDED SUCH OTHER SLATE IS MAILED TO THE MEMBERSHIP AT LEAST TEN (10) DAYS BEFORE SAID MEETING, BUT NO MEMBER WHOSE NAME HAS NOT BEEN PRESENTED ON ANY SLATE MAY BE ELIGIBLE FOR ELECTION. PROVIDED SUCH OTHER SLATE IS MAILED TO THE MEMBERSHIP AT LEAST TEN (10) DAYS BEFORE SAID MEETING, BUT NO MEMBER WHOSE NAME HAS NOT BEEN PRESENTED ON ANY SLATE MAY BE ELIGIBLE FOR ELECTION. |
| FORM 990, PART VI, SECTION A, LINE 7B | (1) THE DUES AND INITIATION FEES FOR ALL THE CLASSES OF MEMBERSHIP SHALL BE SET BY THE BOARD, PROVIDED, HOWEVER, THAT ANY INCREASE IN DUES SHALL NOT EXCEED EIGHT PERCENT (8%) OF THE DUES FOR THE PRECEDING YEAR. IF ANY PROPOSED INCREASE IS GREATER THAN 8% OF THE DUES FOR ANY ONE-YEAR, THE DUES STRUCTURE MUST BE APPROVED BY THE VOTING MEMBERSHIPS OF THE CLUB IN ACCORDANCE WITH SECTION 1, SUBPARAGRAPH (2) BELOW. NOTICE OF ANY CHANGE IN DUES SHALL BE POSTED ON THE BULLETIN BOARD AND MAILED TO EACH MEMBER AT LEAST THIRTY (30) DAYS IN ADVANCE OF THE EFFECTIVE DATE. (2) AN INCREASE IN ANNUAL DUES IN EXCESS OF THE LIMITATION PROVIDED FOR IN SECTION 1, SUBPARAGRAPH (1) ABOVE AND ALL ASSESSMENTS MUST BE APPROVED BY A MAJORITY OF THE VOTES CAST BY THE VOTING MEMBERSHIPS OF THE CLUB, PROVIDED THAT AT LEAST 300% OF THE ELIGIBLE VOTING MEMBERSHIPS CAST A VOTE. ANY MEETING CALLED TO INCREASE THE DUES OR LEVY AN ASSESSMENT IN ACCORDANCE WITH THIS SECTION SHALL BE CALLED WITH AT LEAST THIRTY (30) DAYS WRITTEN NOTICE THEREOF PROVIDED TO EACH MEMBER. VOTES MAY BE CAST AT ANY SUCH MEETING (EITHER IN PERSON, VIA WRITTEN PROXY, OR VIA EMAIL) DULY CALLED AND WARNED FOR SUCH PURPOSES. EACH VOTING MEMBERSHIP SHALL BE ENTITLED TO ONE (1) VOTE. |
| FORM 990, PART VI, SECTION B, LINE 11B | THE TREASURER WILL REVIEW FORM 990 PRIOR TO FILING WITH THE INTERNAL REVENUE SERVICE. |
| FORM 990, PART VI, SECTION B, LINE 12C | THE NINE MEMBER BOARD IS REQUIRED TO SIGN A CONFLICT OF INTEREST POLICY ANNUALLY. |
| FORM 990, PART VI, SECTION B, LINE 15 | AN ANNUAL WRITTEN REVIEW IS CONDUCTED ON ALL KEY EMPLOYEES BY THE BOARD OF DIRECTORS PRESIDENT AND RELATED CHAIRPERSON. COMPARABILITY DATA IS ALSO USED AS A GUIDE TO COMPENSATION. A REVIEW IS COMPLETED ANNUALLY BY THE BOARD OF DIRECTORS TO ALL KEY EMPLOYEES WITH INPUT FROM THE MANAGERS BOARD REPRESENTATIVE. SALARY IS RECOMMENDED BY THE BOARD OF DIRECTORS BUT APPROVED BY THE PRESIDENT, TREASURER AND BOARD REPRESENTATIVE. A WRITTEN EMPLOYMENT CONTRACT IS PREPARED ANNUALLY. |
| FORM 990, PART VI, SECTION C, LINE 19 | THE CLUB DOES NOT MAKE ITS GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICY AND FINANCIAL STATEMENTS AVAILABLE TO THE PUBLIC. |
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