Attach to Form 990 or 990-EZ.
Go to www.irs.gov/Form990 for the latest information.
| Return Reference | Explanation |
|---|---|
| FORM 990, PART VI, SECTION A, LINE 1A | THE EXECUTIVE COMMITTEE IS COMPOSED OF THE CHAIR OF THE BOARD, VICE CHAIR, SECRETARY AND TREASURER. THE COMMITTEE MAY EXERCISE AUTHORITY IN THE MANAGEMENT OF THE AFFAIRS OF HTE ORGANIZATION WHEN THE BOARD OF DIRECTORS IS NOT IN SESSION. THE EXECUTIVE COMMITTEE MAY NOT DO THE FOLLOWING: APPROVE OR RECOMMEND MEMBERS, ANY ACT REQUIRED BY LAW TO BE APPROVED BY MEMBERS, FILL VACANCIES ON THE BOARD OF DIRECTORS OR ANY OF ITS COMMITTEES; ELECT OR REMOVE OFFICERS OR ANY MEMBER OF ANY COMMITTEE; ADOPT, AMEND OR REPEAL BYLAWS; AMEND, ALTER, REPEAL OR TAKE ACTION INCONSISTENT WITH ANY REQUISITION OR ACTION OF THE BOARD OF DIRECTORS PROVIDED BY ITS TERMS THAT IT SHALL NOT BE AMENDED, ALTERED OR REPEALED BY ACTION OF A COMMITTEE; EXTEND OFFERS OF EMPLOYMENT; ENTER INTO ANY CONTRACT OR AUTHORIZE ANY PURCHASE WITH A DOLLAR VALUE EXCEEDING $2,500. ANY ACT OF DETERMINATION MADE BY THE EXECUTIVE COMMITTEE MAY BE OVERRULED OR SUPERSEDED BY A SUBSEQUENT ACT, DECISION OR DETERMINATION OF THE BOARD OF DIRECTORS. |
| FORM 990, PART VI, SECTION A, LINE 6 | THE ORGANIZATION HAS MEMBERS BUT THEY HAVE NO VOTING OR APPOINTING RIGHTS. |
| FORM 990, PART VI, SECTION B, LINE 11B | PRIOR TO FILING FORM 990 IT IS REVIEWED BY THE OFFICE MANAGER AND BOARD TREASURER. ALSO, A COPY IS SENT TO THE PRESIDENT BOARD OF DIRECTOR'S PRIOR TO FILING. AFTER FILING WITH THE IRS, THE ENTIRE BOARD OF DIRECTOR'S REVIEW THE FORM 990. |
| FORM 990, PART VI, SECTION B, LINE 12C | THE ORGANIZATION HAS BOARD MEMBERS SIGN AND REVIEW THE POLICY WHEN THEY FIRST JOIN THE BOARD. WHEN DECISIONS ARE MADE AT THE BOARD LEVEL, MEMBERS ARE GIVEN THE OPPORTUNITY TO DECLARE ANY CONFLICT OF INTEREST. BOARD MEMBERS REGULARLY DISCUSS ANY CONFLICTS (IF APPLICABLE) AND HOLD EACH OTHER ACCOUNTABLE. THERE ARE NO RESTRICTIONS PLACED ON THE CONFLICTED INDIVIDUAL, BUT VOTES ON APPROVING THE TRANSACTION/CONTRACT MUST EXCEED THE REQUIRED AMOUNT WITHOUT THE CONFLICTED INDIVIDUAL'S VOTE. IF THERE IS A CONFLICT OF INTEREST, IT IS DISCUSSED BY THE EXECUTIVE BOARD OF DIRECTORS IN A CLOSED SESSION AND THEY WOULD INVESTIGATE. IF IT INVOLVES A BOARD MEMBER, IT WILL BE BROUGHT TO EVERYONE'S ATTENTION AND THEY WOULD BE EXCUSED FROM VOTING. IF IT IS BROUGHT UP AS A POINT OF DISCUSSION AT A BOARD MEETING, THEN IT MAY BE REFERENCED WITHIN THE BOARD MINUTES, HOWEVER, IT WILL BE DOCUMENT IN THE EMPLOYEES PERSONNEL FILE OTHERWISE. |
| FORM 990, PART VI, SECTION B, LINE 15 | PAY INCREASES ARE APPROVED BY THE BOARD EXECUTIVE COMMITTEE AND COMMUNICATED TO EMPLOYEES BY THE BOARD TREASURER. WHEN EMPLOYEES FIRST START, THE OFFICE MANAGER GETS AN AGREED ON STARTING WAGES, BRINGS IT TO THE BOARD TREASURER AND HE DISCUSSES WITH THE BOARD FOR APPROVAL. ONCE APPROVED, IT IS DOCUMENTED IN THE EMPLOYEE'S PERSONNEL FILE AND LETTER OF EMPLOYMENT OFFER. THERE WERE NO PAY INCREASES IN 2022. |
| FORM 990, PART VI, SECTION C, LINE 19 | UPON REQUEST |
| PART XII, LINE 2C | THE ORGANIZATION'S BOARD OF DIRECTORS OVERSEES THE SELECTION OF AN INDEPENDENT ACCOUNTANT AND REVIEWING THE ISSUED FINANCIAL STATEMENTS. |
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