Attach to Form 990 or 990-EZ.
Go to www.irs.gov/Form990 for the latest information.
| Return Reference | Explanation |
|---|---|
| FORM 990, PART VI, SECTION A, LINE 1A | THE EXECUTIVE COMMITTEE SHALL CONSIST OF THE OFFICERS OF THE SWS AND SECTION DELEGATE, EACH OF WHOM SHALL BE A MEMBER OF BOARD. THE PRESIDENT SHALL SERVE AS THE CHAIR. THE EXECUTIVE COMMITTEE SHALL HAVE AND MAY EXERCISE ALL OF THE POWERS OF THE BOARD WHEN THE BOARD IS NOT IN SESSION, PROVIDED THAT THE EXECUTIVE COMMITTEE IS AT ALL TIMES ACCOUNTABLE TO AND SUBJECT TO THE CONTROL OF THE BOARD, AND PROVIDED FURTHER THAT THE EXECUTIVE COMMITTEE SHALL HAVE NO AUTHORITY REGARDING THE FOLLOWING MATTERS: (I) THE SUBMISSION TO THE MEMBERS OF ANY ACTION REQUIRING MEMBERS' APPROVAL BY LAW; (II) THE FILLING OF VACANCIES ON THE BOARD OR IN ANY COMMITTEE; (III) THE FIXING OF THE COMPENSATION OF THE CEO, DIRECTORS, OR COMMITTEES OF THE BOARD; (IV) THE AMENDMENT OR REPEAL OF THESE BYLAWS OR THE ADOPTION OF NEW BYLAWS; (V) THE AMENDMENT OR REPEAL OF ANY RESOLUTION OF THE BOARD WHICH BY ITS TERMS SHALL NOT BE SUBJECT TO AMENDMENT OR REPEAL; (VI) THE REMOVAL OF DIRECTORS, AND (VII) THE AUTHORIZATION OF ANY DISTRIBUTIONS. |
| FORM 990, PART VI, SECTION A, LINE 6 | WE HAVE INDIVIDUAL MEMBERS AND ORGANIZATION MEMBERS. |
| FORM 990, PART VI, SECTION A, LINE 7A | OFFICERS ARE ELECTED BY THE MEMBERSHIP. |
| FORM 990, PART VI, SECTION A, LINE 7B | AMENDMENTS TO THE BYLAWS MUST BE VOTED ON BY THE MEMBERSHIP. |
| FORM 990, PART VI, SECTION B, LINE 11B | EXECUTIVE COMMITTEE WILL REVIEW THE 990 BEFORE IT IS FILED VIA A CONFERENCE CALL. |
| FORM 990, PART VI, SECTION B, LINE 12C | OFFICERS/BOARD/EMPLOYEES ARE COVERED UNDER THE ORGANIZATION'S CONFLICT OF INTEREST POLICY. ALL DISCLOSURE FORMS AND RECORD KEEPING OF ANY CONFLICTS IS KEPT BY THE OFFICE MANAGER AND REASONABLE CAUSE IS REPORTED BY THE BOARD, AUDIT COMMITTEE, OR EXECUTIVE DIRECTOR. ANY REPORTED CONFLICTS ARE REVIEWED. FOR MANAGEABLE CONFLICTS, THE INDIVIDUAL SHALL REMOVE HIMSELF/HERSELF FROM COMMITTEE MEETINGS OR ACTIONS WHERE HE/SHE COULD BE ENRICHED BY THE DECISION OF THE COMMITTEE AND/OR THE USTA SOUTHWEST SECTION. DISCIPLINARY ACTION MAY BE TAKEN AS DEEMED NECESSARY. IN INSTANCES WHERE A VOTE IS NOT CALLED FOR, A VOLUNTEER SHALL DISCLOSE A CONFLICT OF INTEREST OR A POTENTIAL CONFLICT OF INTEREST TO THE BOARD OR AUDIT COMMITTEE AS SOON AS SUCH CONFLICT OF INTEREST IS KNOWN AND THE VOLUNTEER SHALL THEREAFTER REFRAIN FROM ANY ACTION THAT MAY AFFECT THE USTA SWS'S PARTICIPATION IN THE CONTRACT OR MATTER. IF THE BOARD OR COMMITTEE HAS REASONABLE CAUSE TO BELIEVE THAT A VOLUNTEER HAS FAILED TO DISCLOSE AN ACTUAL OR POSSIBLE CONFLICT OF INTEREST, IT SHALL INFORM THE VOLUNTEER OF THE BASIS FOR SUCH BELIEF AND AFFORD THE VOLUNTEER AN OPPORTUNITY TO EXPLAIN THE ALLEGED FAILURE TO DISCLOSE. IF AFTER HEARING THE VOLUNTEER'S RESPONSE AND MAKING FURTHER INVESTIGATION AS WARRANTED BY THE CIRCUMSTANCES, THE BOARD OR COMMITTEE DETERMINES THE VOLUNTEER HAS FAILED TO DISCLOSE AN ACTUAL OR POSSIBLE CONFLICT OF INTEREST, IT SHALL TAKE APPROPRIATE DISCIPLINARY AND CORRECTIVE ACTION. THE DISCIPLINARY ACTION MAY TAKE THE FORM OR ADMONISHMENT, WRITTEN REPRIMAND, REASSIGNMENT, SUSPENSION, REMOVAL, OR SUCH OTHER ACTION AS DEEMED APPROPRIATE. THE TYPE OF DISCIPLINARY ACTION TO BE TAKEN MUST BE DETERMINED IN RELATION TO THE SPECIFIC VIOLATION. THOSE RESPONSIBLE FOR RECOMMENDING AND TAKING DISCIPLINARY ACTION MUST APPLY JUDGMENT TO EACH CASE, CONSIDERING THE GENERAL OBJECTIVES FOR MEETING ANY REQUIREMENT WITHIN THIS POLICY, DETERRENCE OF SIMILAR OFFENSES BY OTHER VOLUNTEERS, AND MAINTENANCE OF A HIGH STANDARD OF CONDUCT AND PUBLIC CONFIDENCE. NO DISCIPLINARY ACTION WILL BE TAKEN AGAINST A VOLUNTEER WHO HAS RECEIVED WRITTEN APPROVAL FROM THE EXECUTIVE DIRECTOR OR CHAIR OF THE AUDIT COMMITTEE FOR THE ACTIVITY ALLEGED TO BE IN VIOLATION. |
| FORM 990, PART VI, SECTION B, LINE 15 | THE EXECUTIVE COMMITTEE OF THE USTA SOUTHWEST SECTION REVIEWED AND DETERMINED THE CEO'S COMPENSATION IN 2019 BASED ON A COMPENSATION SURVEY. THE COMPENSATION DECISION IS DOCUMENTED IN THE CEO'S PERSONNEL FILE. THE CEO OF THE USTA SOUTHWEST SECTION REVIEWED AND DETERMINED THE COMPENSATION OF KEY EMPLOYEES OF THE ORGANIZATION. THERE WAS A SURVEY STUDY DONE BY THE SECTIONS IN 2019. IT WAS SHARED WITH THE PRESIDENT BUT WAS INITIATED BY THE SECTION EXECUTIVE DIRECTORS. THE COMPENSATION DECISION IS DOCUMENTED IN THE EMPLOYEE'S PERSONNEL FILE. |
| FORM 990, PART VI, SECTION C, LINE 19 | THE ORGANIZATION MAKES THE GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICY AND FINANCIAL STATEMENTS AVAILABLE TO THE PUBLIC UPON REQUEST. |
| FORM 990, PART XII, LINE 2C, FINANCIAL STATEMENTS AND REPORTING: | THE ORGANIZATION HAS NOT CHANGED EITHER ITS OVERSIGHT OR SELECTION PROCESS DURING THE TAX YEAR. |
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