Attach to Form 990 or 990-EZ.
Go to www.irs.gov/Form990 for the latest information.
| Return Reference | Explanation |
|---|---|
| FORM 990, PART VI, SECTION A, LINE 1A | THE NAIFA BYLAWS AUTHORIZE AN EXECUTIVE COMMITTEE TO EXERCISE ALL OF THE BOARD'S POWERS WHEN THE BOARD IS NOT IN SESSION. THE EXECUTIVE COMMITTEE IS COMPRISED OF THE NAIFA PRESIDENT, PRESIDENT-ELECT, IMMEDIATE PAST PRESIDENT, SECRETARY, AND TREASURER. THE EXECUTIVE COMMITTEE IS REQUIRED TO REPORT ITS ACTIONS TO THE BOARD AT THE NEXT BOARD MEETING FOLLOWING SUCH ACTION, AND UNLESS DISAPPROVED BY THE BOARD AT SUCH NEXT MEETING THE EXECUTIVE COMMITTEE'S ACTIONS ARE FINAL AS THOUGH TAKEN BY THE BOARD. |
| FORM 990, PART VI, SECTION A, LINE 6 | NAIFA MEMBERS IN THE ACTIVE AND ASSOCIATE CLASSES HAVE THE RIGHT TO PARTICIPATE IN THE ORGANIZATION'S GOVERNANCE. ACTIVE MEMBERS ARE INSURANCE AND FINANCIAL ADVISORS LICENSED TO SELL LIFE, HEALTH, OR PROPERTY-CASUALTY INSURANCE, OR SECURITIES. ACTIVE MEMBERS MAY BE ELECTED TO THE NAIFA BOARD OF TRUSTEES AND ARE ENTITLED TO PARTICIPATE IN THE NATIONAL COUNCIL TO ELECT THE BOARD, AMEND THE BYLAWS, AND VOTE ON RESOLUTIONS. ASSOCIATE MEMBERS ARE INDIVIDUALS AFFILIATED WITH THE HOME OR AGENCY OFFICE OF AN INSURANCE COMPANY OR WITH A PROFESSION RELATED TO INSURANCE OR FINANCIAL SERVICES. ASSOCIATE MEMBERS MAY BE APPOINTED TO THE NAIFA BOARD OF TRUSTEES, ARE ENTITLED TO VOTE FOR NAIFA STATE AND LOCAL CHAPTER OFFICERS AND MAY SERVE AS CHAPTER DIRECTORS. |
| FORM 990, PART VI, SECTION A, LINE 7A | THE NAIFA NATIONAL COUNCIL ANNUALLY ELECTS THE OFFICERS AND TRUSTEES OF THE NAIFA BOARD OF TRUSTEES (TRUSTEES ARE ELECTED TO TWO-YEAR TERMS). THE MEMBERS OF THE NAIFA NATIONAL COUNCIL, EACH OF WHOM HAS ONE VOTE, ARE COMPRISED OF PARTICIPATING ACTIVE MEMBERS OF NAIFA. |
| FORM 990, PART VI, SECTION A, LINE 7B | DECISIONS OF THE NAIFA BOARD OF TRUSTEES (OTHER THAN ADMINISTRATIVE DECISIONS) ARE SUBJECT TO REVIEW BY THE NATIONAL COUNCIL UPON TIMELY PETITION BY A MAJORITY OF NAIFA STATE CHAPTER PRESIDENTS. THE NATIONAL COUNCIL IS COMPRISED OF PARTICIPATING ACTIVE MEMBERS OF NAIFA. |
| FORM 990, PART VI, SECTION B, LINE 11B | NAIFA'S FEDERAL FORM 990 IS PREPARED BY ITS AUDITORS. THE DRAFT VERSION OF THE FEDERAL FORM 990 IS REVIEWED BY THE VP OF FINANCE, THE COO, AND THE CEO. PRIOR TO THE FILING DATE, THE MEMBERS OF THE FINANCE COMMITTEE ARE SENT AN ELECTRONIC COPY OF THE DRAFT FORM 990 FOR INDIVIDUAL REVIEW. IF DISCUSSIONS BETWEEN THE FINANCE COMMITTEE MEMBERS ARE NEEDED, THEY PARTICIPATE IN A CONFERENCE CALL. BEFORE FILING WITH THE INTERNAL REVENUE SERVICE, A FINAL VERSION OF THE DRAFT FORM 990 IS DISTRIBUTED TO THE MEMBERS OF THE NAIFA BOARD. |
| FORM 990, PART VI, SECTION B, LINE 12C | THE NAIFA CONFLICT-OF-INTEREST POLICY AND DISCLOSURE FORM, WHICH COVERS THE NAIFA BOARD OF TRUSTEES, IS EXPLAINED AND DISTRIBUTED TO THE NAIFA BOARD ANNUALLY AT ITS FIRST MEETING, AND THE DISCLOSURE FORM IS COMPLETED BY THE BOARD MEMBERS AT THAT TIME. BOARD MEMBERS ARE REMINDED OF THE POLICY AT THE BEGINNING OF EACH BOARD MEETING. NAIFA BOARD MEMBERS HAVE A CONTINUING OBLIGATION TO PROMPTLY DISCLOSE TO THE BOARD IF A POTENTIAL, APPARENT, OR ACTUAL CONFLICT OF INTEREST ARISES AND, IF REQUIRED, TO REMOVE HIMSELF/HERSELF FROM NAIFA BOARD'S DISCUSSIONS AND DECISIONS CONCERNING THE MATTER AND TO TAKE SUCH OTHER ACTIONS AS MAY BE CALLED FOR BY THE BOARD. IT IS THE NAIFA BOARD'S OBLIGATION TO CONSIDER EACH MATTER BROUGHT TO ITS ATTENTION UNDER THE CONFLICT-OF-INTEREST POLICY AND TO ADVISE THE BOARD MEMBERS INVOLVED AS TO THE APPROPRIATE ACTION. NAIFA BOARD MEMBERS MAY SUBMIT QUESTIONS REGARDING THE CONFLICT-OF-INTEREST POLICY TO NAIFA'S GENERAL COUNSEL. THE CONFLICT-OF-INTEREST POLICY CONTAINED IN THE NAIFA EMPLOYEE HANDBOOK COVERS ALL NAIFA EMPLOYEES AND REQUIRES EMPLOYEES TO IMMEDIATELY NOTIFY THEIR SUPERVISORS OF A POTENTIAL CONFLICT OF INTEREST. NAIFA MANAGEMENT RESERVES THE RIGHT TO PROHIBIT ANY ACTIVITY THAT MAY CONSTITUTE A CONFLICT OF INTEREST AND EMPLOYERS WHO PARTICIPATE IN PRACTICES THAT CONSTITUTE A PROHIBITED CONFLICT OF INTEREST ARE SUBJECT TO DISCIPLINARY ACTION. |
| FORM 990, PART VI, SECTION B, LINE 15 | THE COMPENSATION OF THE NAIFA CEO WAS DETERMINED AND APPROVED BY THE NAIFA EXECUTIVE COMMITTEE, WHICH WAS AUTHORIZED TO EXERCISE THE POWERS OF THE NAIFA BOARD OF TRUSTEES, IN CONSULTATION WITH NAIFA'S COO AND NAIFA'S VICE PRESIDENT OF FINANCE. THE NAIFA EXECUTIVE COMMITTEE WAS PROVIDED WITH DATA AS TO COMPARABLE COMPENSATION FOR SIMILARLY QUALIFIED PERSONS IN FUNCTIONALLY COMPARABLE POSITIONS AT SIMILARLY SITUATED ORGANIZATIONS AND DETERMINED THE CEO'S COMPENSATION THROUGH NEGOTIATIONS WITH THE CEO AND THROUGH ANNUAL ADJUSTMENTS TIED TO PERFORMANCE EVALUATIONS. NAIFA MAINTAINS CONTEMPORANEOUS DOCUMENTATION AND RECORDKEEPING WITH RESPECT TO THE DELIBERATIONS AND DECISIONS REGARDING THE COMPENSATION ARRANGEMENT. THE PROCESS FOR DETERMINING THE COMPENSATION FOR NAIFA STAFF OFFICERS AND KEY EMPLOYEES VARIES AND HAS INCLUDED THE USE OF COMPARABILITY DATA, NEGOTIATIONS WITH PROSPECTIVE EMPLOYEES, AND ANNUAL ADJUSTMENTS TIED TO PERFORMANCE EVALUATIONS. THE NAIFA BOARD OF TRUSTEES APPROVES SUCH COMPENSATION AS PART OF ITS APPROVAL OF THE NAIFA ANNUAL BUDGET, UPON A RECOMMENDATION FROM THE NAIFA FINANCE COMMITTEE, AND MINUTES ARE TAKEN OF THOSE DECISIONS. |
| FORM 990, PART VI, SECTION C, LINE 19 | REQUESTS FOR FINANCIAL STATEMENTS, GOVERNING DOCUMENTS AND THE CONFLICT OF INTEREST POLICY WILL BE CONSIDERED AND MAY BE MADE AVAILABLE UPON REQUEST. |
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