Attach to Form 990 or 990-EZ.
Go to www.irs.gov/Form990 for the latest information.
| Return Reference | Explanation |
|---|---|
| FORM 990, PART III, LINE 2 | NPC POLO OPERATIONS- ENABLES THE USPA TO SHOWCASE ITS TOURNAMENTS, DEVELOP AMERICAN PLAYERS, AND SUSTAIN AN ENVIRONMENT THAT WILL RETAIN AND ATTRACT NEW PLAYERS THROUGH THE PROMOTION OF EXCELLENCE. |
| FORM 990, PART VI, SECTION A, LINE 1A | EXCEPT AS SPECIFICALLY SET FORTH HEREIN, THE BOARD OF GOVERNORS HAS DELEGATED THE FULL POWERS AND DUTIES OF THE BOARD OF GOVERNORS TO THE EXECUTIVE COMMITTEE TO ACT IN BETWEEN MEETINGS OF THE BOARD OF GOVERNORS, INCLUDING, BUT NOT LIMITED TO, THE OVERSIGHT OF THE DAY-TO-DAY OPERATIONAL BUSINESS OF THE ASSOCIATION, INCLUDING THE MANAGEMENT OF THE USPA STAFF AND ANNUAL BUDGET THAT HAS BEEN APPROVED BY THE BOARD OF GOVERNORS; PROVIDED, HOWEVER, THAT, UNLESS OTHERWISE DIRECTED FROM TIME TO TIME BY THE BOARD OF GOVERNORS, THE EXECUTIVE COMMITTEE SHALL NOT TAKE ANY ACTION THAT IS NOT APPROPRIATED FOR IN THE ANNUAL BUDGET OF THE ASSOCIATION AS APPROVED BY THE BOARD OF GOVERNORS OR THAT BINDS, COMMITS, OR OBLIGATES THE ASSOCIATION TO EXPEND, PLEDGE, LOAN, OR OTHERWISE COMMIT ASSOCIATION ASSETS THAT EXCEED TEN PERCENT (10%) OF ANY CORRESPONDING LINE ITEM IN THE ASSOCIATION'S BUDGET AS APPROVED BY THE BOARD OF GOVERNORS. NOTWITHSTANDING THE FOREGOING, NO NON-DELEGABLE DUTIES HAVE OR MAY BE DELEGATED TO THE EXECUTIVE COMMITTEE, AND THE EXECUTIVE COMMITTEE SHALL NOT HAVE THE AUTHORITY, WITHOUT CONSULTATION AND PRIOR APPROVAL OF THE BOARD OF GOVERNORS, TO PURCHASE, SELL, CREATE, OR DESTROY ANY CORPORATE ENTITY OF THE ASSOCIATION, WHETHER OWNED IN WHOLE OR IN PART. EXCEPT FOR ANY ACTION ON THE PART OF THE EXECUTIVE COMMITTEE TO ACCEPT A MEMBER CLUB AS A PROVISIONAL MEMBER CLUB OR TO TAKE ANY ACTION OR MAKE ANY DETERMINATION SPECIFICALLY REQUIRED OF THE EXECUTIVE COMMITTEE IN ANY BOARD-APPROVED DISCIPLINARY POLICY, EACH OF WHICH THE EXECUTIVE COMMITTEE HAS THE AUTHORITY TO DO WITHOUT FURTHER REVIEW BY THE BOARD OF GOVERNORS, ALL ACTIONS OF THE EXECUTIVE COMMITTEE CONSISTENT HEREWITH WILL BE BINDING ON THE ASSOCIATION AND WILL BE REPORTED TO THE BOARD OF GOVERNORS. THE BOARD OF GOVERNORS SHALL, WITHIN SEVEN (7) DAYS OF THE PUBLICATION OF THE EXECUTIVE COMMITTEE MINUTES, REVIEW THE MINUTES AND REGISTER ANY COMMENTS OR OBJECTIONS. IF FIVE (5) OR MORE GOVERNORS REGISTER OBJECTIONS ON A PARTICULAR MATTER WITHIN THE STATED SEVEN-DAY PERIOD, THEN THE EXECUTIVE COMMITTEE AND THE CHIEF EXECUTIVE OFFICER SHALL WORK TOGETHER TO RESOLVE SUCH OBJECTIONS IN A TIMELY MANNER. IF FIVE (5) OR MORE OF THE GOVERNORS THAT OBJECTED WITHIN THE STATED SEVEN-DAY PERIOD CONTINUE TO OBJECT AFTER AN ATTEMPT AT RESOLUTION, THEN THE PROPOSED ACTION AND SUCH UNRESOLVED OBJECTIONS SHALL BE TABLED AND HEARD AT THE FOLLOWING MEETING OF THE BOARD OF GOVERNORS. |
| FORM 990, PART VI, SECTION A, LINE 6 | THE UNITED STATES POLO ASSOCIATION IS AN ASSOCIATION OF REGISTERED POLO CLUBS, ASSOCIATIONS, AND OTHER ENTITIES ENGAGED IN OR RELATED TO THE SPORT OF POLO (COLLECTIVELY, THE "MEMBER CLUBS") AND OF THE ASSOCIATION REGISTERED INDIVIDUAL MEMBERS OF THE MEMBER CLUBS, MEMBER CLUB CLASSIFICATIONS ARE ACTIVE, AFFILIATE AND ASSOCIATE MEMBER CLUBS, INDIVIDUAL MEMBER CLASSIFICATIONS ARE REGISTERED PLAYER, AFFILIATED PLAYER, SOCIAL NON-PLAYING AND LIFETIME. |
| FORM 990, PART VI, SECTION A, LINE 7A | CIRCUIT GOVERNORS - THE ACTIVE MEMBER CLUBS IN EACH CIRCUIT, BY VOTE OF THEIR DELEGATES, WILL ELECT A CIRCUIT GOVERNOR FOR A THREE YEAR TERM WHO WILL REPRESENT THE CIRCUIT IN ITS RELATIONS WITH THE ASSOCIATION. GOVERNORS-AT-LARGE - SHALL BE ELECTED BY THE VOTE OF REGISTERED PLAYERS IN GOOD STANDING FOR A THREE YEAR TERM. |
| FORM 990, PART VI, SECTION A, LINE 7B | AMENDMENTS OR CHANGES TO THE CONSTITUTION CAN ONLY BE MADE BY THE AFFIRMATIVE VOTE OF TWO-THIRDS (2/3) OF THE TOTAL NUMBER OF VOTES CAST BY THE DELEGATES OF THE ACTIVE MEMBER CLUBS OF THE ASSOCIATION. EACH MEMBER CLUB APPOINTS 1 DELEGATE AND THE DELEGATES ARE CONSIDERED THE MEMBERS. THE UNITED STATES POLO ASSOCIATION ("USPA") MUST HOLD AN ANNUAL MEMBER MEETING EACH FALL AND MUST HAVE A QUORUM BY ATTENDEES AND/OR BY PROXY IN ORDER TO CONDUCT THE MEETING. NO BUSINESS CAN BE CONDUCTED WITHOUT A QUORUM OF THE MEMBERS. THE WRITTEN NOTICE OF THE PROPOSED AMENDMENT IS PROVIDED TO THE DELEGATE OF ALL ACTIVE MEMBER CLUBS AS LEAST THIRTY (30) DAYS PRIOR TO THE MEETING. ALL NEW AND/OR CHANGES IN OFFICERS AND GOVERNORS ARE INSTALLED IN THE ANNUAL MEMBER MEETING. ALSO, ONLY DELEGATES (MEMBERS) OF THE ASSOCIATION CAN VOTE IN CIRCUIT GOVERNOR ELECTIONS AND ONLY REGISTERED PLAYER MEMBERS (PLAYING MEMBERS WITH US CITIZENSHIP) CAN VOTE IN GOVERNOR-AT-LARGE ELECTIONS. |
| FORM 990, PART VI, SECTION B, LINE 11B | THE FORM 990 IS REVIEWED BY THE COO, CFO AND AUDIT COMMITTEE AND IS AVAILABLE TO ALL BOARD MEMBERS. |
| FORM 990, PART VI, SECTION B, LINE 12C | THE UNITED STATES POLO ASSOCIATION ("USPA") FINALIZED AND APPROVED A DETAILED CONFLICT OF INTEREST POLICY IN 2015. THE CONFLICT OF INTEREST POLICY IS APPLICABLE TO ANY INTERESTED PERSON, WHICH IS ANY USPA OFFICER, EMPLOYEE, GOVERNOR LIEUTENANT GOVERNOR, COMMITTEE MEMBER OR CHAIR AND VOLUNTEER. THE ORGANIZATION'S BOARD MEMBERS SIGN A BOARD OATH WHICH INCLUDES A STATEMENT REGARDING POTENTIAL CONFLICTS OF INTEREST. ANY INTERESTED PERSON HAS A DUTY TO DISCLOSE FINANCIAL CONFLICTS OF INTEREST. FINANCIAL CONFLICTS OF INTEREST WILL FIRST BE DISCLOSED TO THE CFO IN THE DISCLOSURE STATEMENT, THEN TO THE AUDIT COMMITTEE IF NECESSARY, AND FINALLY TO THE BOARD OF GOVERNORS, IF NECESSARY. THE AUDIT COMMITTEE REVIEWS THESE REPORTS AND DETERMINES THEIR VALIDITY. THERE WERE NO CONFLICTS OF INTERESTS IN 2022 REQUIRING FORMAL ACTION BY THE ORGANIZATION. |
| FORM 990, PART VI, SECTION B, LINE 15A | IN ESTABLISHING THE COMPENSATION FOR THE ORGANIZATION'S TOP MANAGEMENT OFFICIAL, THE USPA BOARD OFFICERS IMPLEMENT A THOROUGH PROCESS THAT INVOLVES REVIEW, APPROVAL, AND STRATEGIC DECISION-MAKING. THE TOP MANAGEMENT OFFICIAL'S COMPENSATION IS CAREFULLY COMPARED TO THAT OF PEERS IN SIMILAR ROLES ACROSS THE INDUSTRY TO ENSURE COMPETITIVENESS AND FAIRNESS. |
| FORM 990, PART VI, SECTION C, LINE 19 | THE UNITED STATES POLO ASSOCIATION'S GOVERNING DOCUMENTS ARE AVAILABLE UPON REQUEST. |
| FORM 990, PART VI, SECTION B, LINE 14: | THE ORGANIZATION HAS A DOCUMENT RETENTION AND DESTRUCTION POLICY. HOWEVER, SINCE THIS POLICY IS ADMINISTRATIVE, THERE IS NO NEED FOR BOARD APPROVAL. |
| FORM 990, PART VII, SECTION A: | THE AMOUNTS PAID TO ROBIN SANCHEZ AND CINDY HALLE REFLECTS COMPENSATION FOR CONTRACTUAL SERVICES AS AN INDEPENDENT CONTRACTOR, UNRELATED TO HER DUTY AS A TRUSTEE. THE AMOUNT PAID TO JULIO ARELLANO REFLECTS COMPENSATION FOR COACHING SERVICES, UNRELATED TO HIS DUTY AS A TRUSTEE. THE AMOUNT PAID TO HALEY BRYAN REFLECTS BOTH COMPENSATION FOR CONTRACTUAL SERVICES AS AN INDEPENDENT CONTRACTOR, AS WELL AS FOR SERVICES PERFORMED AS AN EMPLOYEE. |
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