Attach to Form 990 or 990-EZ.
Go to www.irs.gov/Form990 for the latest information.
| Return Reference | Explanation |
|---|---|
| FORM 990, PART VI, SECTION A, LINE 6 | IHRSA IS A MEMBERSHIP ORGANIZATION, FOR HEALTH CLUBS, BUSINESSES AND SUPPLIERS SERVING THE HEALTH, RACQUET & SPORTSCLUB INDUSTRY |
| FORM 990, PART VI, SECTION A, LINE 7A | BETWEEN TWO AND FOUR NEW BOARD MEMBERS ARE ELECTED ANNUALLY BY THE CURRENT MEMBERS AT THE ANNUAL MEETING. |
| FORM 990, PART VI, SECTION A, LINE 8B | THE ORGANIZATION DOES NOT HAVE ANY COMMITTEES WITH THE AUTHORITY TO ACT ON BEHALF OF THE GOVERNING BODY. |
| FORM 990, PART VI, SECTION B, LINE 11B | THE PROCESS FOR PREPARING THE 990 WAS PLANNED WITH THE CEO, SENIOR MANAGEMENT, ACCOUNTING STAFF AND INDEPENDENT ACCOUNTING FIRM. THE INDEPENDENT ACCOUNTING FIRM PREPARED THE RETURNS USING INFORMATION FROM THE AUDITED FINANCIAL STATEMENTS AND INFORMATION FURNISHED BY MANAGEMENT. INFORMATION REQUESTS FROM THE ACCOUNTING FIRM WERE REVIEWED BY THE CEO IN ADVANCE OF PREPARATION AND THEN SENT TO THE ACCOUNTING FIRM. DRAFTS OF THE RETURNS WERE REVIEWED IN DETAIL BY THE VP OF FINANCE AND OPERATIONS AND ANY QUESTIONS AND CONCERNS WERE DISCUSSED WITH THE ACCOUNTING FIRM. FINAL RETURNS WERE REVIEWED IN DETAIL BY THE CEO PRIOR TO SIGNATURE AND FILING WITH THE IRS. |
| FORM 990, PART VI, SECTION B, LINE 12C | IHRSA'S CONFLICT OF INTEREST AND ETHICS POLICY IS REVIEWED ANNUALLY BY THE BOARD OF DIRECTORS. DIRECTORS MUST DISCLOSE IN WRITING ALL CONFLICTS OF INTEREST ON AT LEAST AN ANNUAL BASIS AND AS SOON AS PRACTICABLE FOR CONFLICTS ARISING IN THE INTERIM. MATTERS IN WHICH THE DIRECTOR DOES NOT BELIEVE THERE IS A CONFLICT OF INTEREST BUT NEVERTHELESS THERE MAY BE A PERCEPTION OF A CONFLICT, MUST BE DISCLOSED TO THE BOARD OF DIRECTORS TO DETERMINE WHETHER OR NOT AN ACTUAL CONFLICT EXISTS. ANY CHARGE MUST BE INVESTIGATED PROMPTLY AND MAY RESULT IN ANY DISCIPLINARY ACTION DEEMED APPROPRIATE BY THE BOARD. THE ORGANIZATION ENFORCES THIS POLICY BY FOLLOWING UP WITH THE BOARD MEMBERS IF THE ANNUAL STATEMENT IS NOT RETURNED. THE ORGANIZATION'S CONFLICT OF INTEREST & ETHICS POLICY COVERS EACH MEMBER OF THE ORGANIZATION'S BOARD OFFICERS, KEY EMPLOYEES AND OTHER EMPLOYEES ARE EXPECTED TO ADHERE TO THE SAME GENERAL GUIDELINES OF PROFESSIONAL BEHAVIOR AS STATED IN THE BOARD'S CONFLICT OF INTEREST & ETHICS POLICY. DIRECTORS MUST EXCUSE THEMSELVES FROM DISCUSSIONS AND VOTING ON MATTERS IN WHICH THEY HAVE A CONFLICT. IF THE COMMITTEE FINDS THAT A VIOLATION HAS OCCURRED, IT MAY RECOMMEND, AND THE BOARD MAY IMPOSE, ANY DISCIPLINARY ACTION DEEMED APPROPRIATE, INCLUDING WRITTEN REPRIMAND, SUSPENSION FROM THE BOARD, OR REMOVAL FROM THE BOARD. THE BOARD MEMBERS' ANNUAL STATEMENT OF COMPLIANCE IS SENT TO THE CEO. ANY POTENTIAL CONFLICTS ARE DISCUSSED WITH THE CHAIR, THE FINANCE COMMITTEE OR THE BOARD MEMBER WARRANTED. ALSO, ANY IHRSA MEMBER MAY NOTIFY THE CHAIRPERSON OF AN ALLEGED BREACH OF THE POLCIY. IF THE CHAIRPERSON IS THE SUBJECT OF THE CHARGE, THEN NOTIFICATION SHALL GO TO THE SECRETARY. THIS NOTICE MUST BE IN WRITING AND SIGNED BY THE MEMBER(S) BRINGING THE CHARGE. UPON RECEIPT, THE CHAIR PERSON (OR SECRETARY) SHALL APPOINT A COMMITTEE TO REVIEW THE CHARGE. THE COMMITTEE SHALL CONSIST OF AT LEAST THREE PEOPLE, WHO NEED NOT BE BOARD MEMBERS. AT THE REQUEST OF THE DIRECTOR, THE COMMITTEE SHALL HOLD A HEARING (IN PERSON OR BY CONFERENCE CALL) PRIOR TO REACHING A DECISION. THE DIRECTOR MAY APPEAR AT THE HEARING TO RESPOND TO ALL CHARGES. ALSO AT ANY TIME, THE COMMITTEE HAS THE DISCRETION TO ATTEMPT TO REACH A SETTLEMENT OF THE MATTER. THE COMMITTEE REPORTS ITS FINDINGS TO THE BOARD OF DIRECTORS (EXCLUDING THE ACCUSED PERSON), ALONG WITH ANY RECOMMENDATIONS AS TO SETTLEMENT AND/OR DISCIPLINE. THE DIRECTOR SHALL HAVE AN OPPORTUNITY TO SUBMIT A WRITTEN RESPONSE TO THE BOARD REGARDING THE COMMITTEE'S FINDINGS AND RECOMMENDATIONS. THE BOARD (EXCLUDING THE ACCUSED DIRECTOR) MAY ACCEPT THE COMMITTEE'S FINDINGS AND RECOMMENDATIONS, MAY MODIFY THEM, OR MAY REFER THE MATTER BACK TO THE COMMITTEE FOR FURTHER CONSIDERATION. THE BOARD'S DECISION WILL BE COMMUNICATED TO THE DIRECTOR, THE CHARGING MEMBER(S), AND OTHERS ON A NEED-TO-KNOW BASIS. |
| FORM 990, PART VI, SECTION B, LINE 15 | COMPENSATION FOR THE COE IS DELINEATED IN A WRITTEN CONTRACT, THE TERMS OF WHICH WERE DETERMINED BY AN INDEPENDENT COMMITTEE OF THE BOARD, WITH INPUT FROM OUTSIDE LEGAL COUNSEL. COMPARABLE DATA FROM A VARIETY OF SOURCES IS REVIEWED PERIODICALLY BY A COMMITTEE OF THE BOARD. THE CONTRACT WAS APPROVED BY THE BOARD. ANY CHANGES OR RENEWAL OF THE CONTRACT MUST BE APPROVED BY THE SPECIAL COMMITTEE OF THE BOARD AND DISCLOSED TO THE FULL BOARD. PERIODICALLY A COMMITTEE OF THE BOARD REVIEWS OUTSIDE DATA FROM SEVERAL COMPENSATION STUDIES, WEBSITES, AND LOCAL MARKETS. COMPARISONS AND RESULTS ARE DISCUSSED WITH THE EXECUTIVE COMMITTEE AND A REPORT IS PROVIDED TO THE BOARD IN AN EXECUTIVE SESSION. THE CHAIRMAN OF THE BOARD ANNUALLY CONDUCTS AN ANNUAL PERFORMANCE REVIEW OF THE CEO WITH INPUT PROVIDED BY BOARD MEMBERS. KEY PERFORMANCE INDICATORS ARE PROVIDED TO THE CEO FOR THE FOLLOWING YEAR. THE FULL REVIEW AND RECOMMENDATION IS SHARED WITH THE BOARD OF DIRECTORS. THE CEO TOGETHER WITH THE FINANCE TEAM DETERMINES THE COMPENSATION FOR ALL OTHER EMPLOYEES BASED ON COMPARABLE DATA AND A VARIETY OF SOURCES OF SIMILAR POSITIONS AND SALARIES FOR NOT-FOR-PROFIT ORGANIZATIONS. INCREASES ARE PROVIDED AFTER PERFORMANCE REVIEWS ARE COMPLETED. THE PROCESS DESCRIBED HERE WAS LAST COMPLETED IN SEPTEMBER 2023. |
| FORM 990, PART VI, SECTION C, LINE 19 | IHRSA'S BYLAWS & MEETING MINUTES ARE AVAILABLE ONLINE AT WWW.IHRSA.ORG. THE CONFLICT OF INTEREST POLICY IS NOT AVAILABLE ONLINE BUT IS AVAILABLE UPON REQUEST. FINANCIAL STATEMENTS ARE AUDITED OR REVIEWED ANNUALLY. FINANCIAL RESULTS ARE DISCLOSED TO THE MEMBERSHIP AT THE ANNUAL MEETING AND PRINTED COPIES OF THE ENTIRE AUDITED FINANCIAL STATEMENTS ARE AVAILABLE FOR DISTRIBUTION AT THE ANNUAL MEETING AND UPON REQUEST. |
| FORM 990, PART IX, LINE 11G | CONSULTING FEES 478,153. CONTRACT FEES 294,300. PROFESSIONAL FEES 208,523. |
| FORM 990, PART XI, LINE 9: | CHANGE IN ACCOUNTING FOR LEASES 112,967. WRITE-OFFS FOR 2020 CONVENTION 551,250. |
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