| Return Reference | Explanation |
|---|---|
| FORM 990, PART VI, SECTION A, LINE 6 | THE ESSEX COUNTY CLUB (THE "CLUB") WAS INCORPORATED AS A MEMBERSHIP ORGANIZATION. |
| FORM 990, PART VI, SECTION A, LINE 7A | IN THE CLUB, THE PRESIDENT, TREASURER AND THE SECRETARY SHALL BE ELECTED BY THE INCORPORATORS BY BALLOT FOR TERMS OF ONE, TWO AND THREE YEARS RESPECTIVELY; THEREAFTER, THE PRESIDENT, TREASURER AND SECRETARY SHALL BE ELECTED AS HEREINAFTER AND THREE MEMBERS OF THE BOARD OF GOVERNORS OTHER THAN THE PRESIDENT, TREASURER AND SECRETARY SHALL BE ELECTED BY THE CLUB BY BALLOT AT THE ANNUAL MEETING FOR TERMS OF THREE YEARS, AND IN EACH CASE, UNTIL A SUCCESSOR BE CHOSEN. THE BOARD OF GOVERNORS SHALL HAVE POWER TO FILL VACANCIES IN ANY OFFICE INCLUDING ITS OWN MEMBERSHIP. |
| FORM 990, PART VI, SECTION A, LINE 7B | THERE SHALL BE NO TRANSFER, MORTGAGE OR SALE OF LAND OWNED BY THE CLUB IN THE ABSENCE OF A VOTE OF THE MEMBERSHIP AT A MEETING DULY CALLED AND HELD AT WHICH NOT LESS THAN SIXTY REGULAR MEMBERS ARE PRESENT AND VOTING. OF THOSE MEMBERS PRESENT AND VOTING, THERE MUST BE A 2/3 MAJORITY VOTING IN THE AFFIRMATIVE FOR SUCH SALE, AGREEMENT FOR SALE, MORTGAGE OR OTHER TRANSFER OF LAND. |
| FORM 990, PART VI, SECTION B, LINE 11B | CONTROLLER AND TREASURER REVIEW THE FORM 990 PRIOR TO FILING WITH THE INTERNAL REVENUE SERVICE AND TREASURER SIGNS FORM 990 AND 990-T |
| FORM 990, PART VI, SECTION B, LINE 12C | THE CONFLICT OF INTEREST POLICY IS ACTIVELY IN PLACE. COPIES ARE GIVEN TO BOARD MEMBERS, SIGNED DISCLOSURE FORMS ARE RETURNED UPON REQUEST, REVIEWED AND FORWARDED TO THE EXECUTIVE COMMITTEE AS NEEDED. |
| FORM 990, PART VI, SECTION B, LINE 15 | FOR DETERMINING COMPENSATION FOR KEY EMPLOYEES OR TOP MANAGEMENT, THE EXECUTIVE COMMITTEE REVIEWS CURRENT SALARIES FOR SIMILAR POSITIONS AT SIMILAR SIZE COUNTRY CLUBS. THEN THEY ALSO REVIEW ANY FACTORS THAT ARE UNIQUE TO ESSEX COUNTY CLUB THAT DO NOT EXIST AT THE CLUBS FOR WHICH THEY OBTAINED SALARY INFORMATION. FINALLY, THEY REVIEW THE SALARY EXPECTATIONS OF THE INDIVIDUAL THEY ARE INTERESTED IN HIRING AS WELL AS THEIR CURRENT SALARY. |
| FORM 990, PART VI, SECTION C, LINE 19 | THE CLUB'S GOVERNING DOCUMENTS AND FINANCIAL STATEMENTS ARE NOT AVAILABLE TO THE PUBLIC. |
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