| Return Reference | Explanation |
|---|---|
| FORM 990, PART VI, SECTION A, LINE 4 | BYLAW CHANGES. MS POULTRY ASSOCIATION MEMBERSHIP APPROVED THE FOLLOWING SUBSTANTIAL CHANGES TO THE BY-LAWS AT IT'S ANNUAL MEETING ON SEPTEMBER 15, 2023: 1. THE NOMINATING COMMITTEE WILL PRESENT A SLATE OF OFFICERS AND DIRECTORS AT THE ANNUAL MEETING AT THE CONVENTION TO BE VOTED ON BY THOSE MEMBERS PRESENT. 2. THE MEMBERSHIP OF THE NOMINATING COMMITTEE IS CHANGED TO BE THE SAME AS THE EXECUTIVE COMMITTEE. 3. THE EXECUTIVE COMMITTEE IS EXPANDED TO ADD ONE PERSON FROM EACH INTEGRATOR MEMBER AND THE CHAIR OF THE GROWER ADVISORY COMMITTEE. 4. THE EXECUTIVE COMMITTEE MAY SHORTEN THE TIME FRAME FOR CALLING A SPECIAL BOARD MEETING IF BY UNANIMOUS VOTE, THE EXECUTIVE COMMITTEE DEEMS IT AN EMERGENCY. 5 THE HALL OF FAME COMMITTEE WAS CHANGED TO CONSIST OF THE EXECUTIVE COMMITTEE PLUS THREE MEMBERS OF THE HALL OF FAME. 6. THE SECTIONS ALLOWING INDEMNITY FOR BOARD MEMBERS, INCLUDING THE SPECIAL REPRESENTATIVES TO OTHER BOARDS, ON OFFICIAL BUSINESS ARE CHANGED TO REQUIRE A MAJORITY VOTE BY THE EXECUTIVE COMMITTEE. THE INDEMNITY IS CONSISTENT WITH THAT ALLOWED BY STATE LAW. |
| FORM 990, PART VI, SECTION A, LINE 6 | THE ASSOCIATION HAS MEMBERS WHO ARE ABLE TO ATTEND THE ANNUAL CONVENTION. |
| FORM 990, PART VI, SECTION A, LINE 7A | THE NOMINATING COMMITTEE SUBMITS A SLATE OF CANDIDATES FOR THE BOARD OF DIRECTORS. MEMBERS CAN NOMINATE SOMEONE FROM THE FLOOR FOR A POSITION OR APPROVE THE SLATE OF DIRECTORS AS PROPOSED. |
| FORM 990, PART VI, SECTION A, LINE 7B | THE NOMINEES FOR THE BOARD OF DIRECTORS ARE APPROVED BY THE MEMBERS AT THE ANNUAL CONVENTION. CHANGES TO THE BYLAWS ARE SUBMITTED TO THE MEMBERS AT THE CONVENTION. |
| FORM 990, PART VI, SECTION B, LINE 11B | THE BOARD OF DIRECTORS DELEGATED TO THE EXECUTIVE COMMITTEE THE AUTHORITY TO REVIEW THE FORM 990 BEFORE IT IS FILED. A DRAFT OF FORM 990 IS SENT TO THE EXECUTIVE COMMITTEE. FORM 990 IS REVIEWED AND ANY QUESTIONS THAT ARISE FROM THE COMMITTEE ARE ANSWERED AND/OR CLEARED PRIOR TO THE FILING OF THE RETURN. |
| FORM 990, PART VI, SECTION B, LINE 12C | CONFLICT OF INTEREST DISCLOSURE FORMS ARE DISTRIBUTED AT THE FIRST BOARD OF DIRECTORS MEETING OF EACH YEAR AND MAILED TO THOSE WHO ARE NOT IN ATTENDANCE. IF THERE IS A CONFLICT OF INTEREST INVOLVING A MEMBER WHO SEEKS TO PROVIDE A SERVICE TO THE ASSOCIATION, THE BOARD REQUIRES THE STAFF TO SECURE ANOTHER BID, THEN IF THE BOARD APPROVES THE CONTRACT, IT IS RATIFIED BY THE MEMBERS ATTENDING THE CONVENTION. THE BOARD MEMBER PROVIDING THE SERVICE ABSTAINS FROM VOTING. |
| FORM 990, PART VI, SECTION B, LINE 15 | THE PERFORMANCE REVIEW COMMITTEE REVIEWS THE PRESIDENT'S (CEO) WORK AND RECOMMENDS A SALARY AMOUNT TO THE BUDGET COMMITTEE. THE PERFORMANCE REVIEW COMMITTEE CONSULTS THE MOST RECENT SALARY SURVEY OF THE MISSISSIPPI SOCIETY OF ASSOCIATION EXECUTIVES FOR COMPARABILITY IN SETTING THE PRESIDENT'S SALARY. THE BUDGET COMMITTEE INCORPORATES THAT AMOUNT INTO THE BUDGET WHICH MUST BE APPROVED BY THE BOARD OF DIRECTORS. THE SAME PROCESS IS FOLLOWED, EXCEPT FOR CONSULTING THE SALARY SURVEY, FOR OTHER STAFF MEMBERS. NO OFFICERS OF THE BOARD ARE PAID. |
| FORM 990, PART VI, SECTION C, LINE 19 | THE ASSOCIATION MAKES ITS GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICY AND FINANCIAL STATEMENTS AVAILABLE TO THE GENERAL PUBLIC UPON REQUEST. |
| PART XII LINE 2C-COMMITTEE OVERSIGHT OF THE AUDITED FINANCIAL STATEMENTS: | THE AUDITOR MEETS WITH THE BOARD OF DIRECTORS MAKING A FULL PRESENTATION AT THE COMPLETION OF THE AUDIT FOR THE YEAR ANSWERING ANY OF THE BOARD'S QUESTIONS. THE AUDITOR WORKS CLOSELY WITH THE BOARD OF DIRECTORS DURING THE YEAR SHOULD ANY CONCERNS ARISE. |
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