| Return Reference | Explanation |
|---|---|
| Form 990, Part VI, Section A, line 3 | The Trust has contracted with William C. Earhart Co., Inc., a third-party administrator, to execute trustee directives and the day to day operations of the Trust. |
| Form 990, Part VI, Section A, line 8b | There are no committees with the authority to act on behalf of the Board of Trustees. |
| Form 990, Part VI, Section B, line 11b | The Form 990 was prepared under the guidance of the Trust's consultants, advisors, and legal counsel by the independent accounting firm SCHOEDEL & SCHOEDEL, Certified Public Accountants, PLLC. Draft copies of the Trust's financial statements and Form 990 were first provided to the Trust's consultants, advisors, and legal counsel who reviewed the Form 990 for accuracy and completeness. Any questions, concerns or issues raised by them were addressed, and any necessary revisions were made to the Form 990. The revised Form 990 was then provided to the Board of Trustees for its review and approval. Any additional questions, concerns or issues raised by the Board of Trustees were addressed, and any necessary revisions were made to the Form 990. The final version of the Form 990 was reviewed and approved for filing by the Board of Trustees. |
| Form 990, Part VI, Section B, line 12c | All agreements between the Trust and service providers authorized to conduct transactions on behalf of the Trust are provided to Trust counsel for review before execution to ensure that, wherever applicable, the agreement contains appropriate restrictions or other protections against prohibited transactions with parties in interest. Additionally, each Trustee has a duty to disclose to the Board any conflict of interest as soon as it is discovered by the Trustee. In particular, the Trustee will disclose a conflict of interest prior to any Board decision on the matter related to the conflict of interest. If any member of the Board believes that a conflict of interest exists, then the Board member asks that a determination of conflict of interest be made by the Board. If the determination involves a Trustee, then the Trustee is excused from the meeting while the Board determines if there is a conflict of interest. A Trustee who disagrees with the decision can appeal the decision to the chairperson of the Trust (or if the Trustee is the chairperson, then he or she can appeal the decision to the vice chair of the Trust), whose judgment is final. When a Trustee decides that he or she has a conflict of interest or the Board decides that a Trustee has a conflict of interest, the Trustee leaves the meeting during all discussions and voting on the transaction or compensation arrangement that caused the conflict of interest. The minutes of the Board meetings reflect when a person has a conflict of interest and reflect that the person was not present for discussion or voting on that issue. The Board will take appropriate action if it discovers that a Trustee violated the conflict of interest policy. |
| Form 990, Part VI, Section C, line 19 | The Trust's governing documents, financial statements and Form 990 are available to the public upon written request by contacting the Trust in care of William C. Earhart Company, Inc. at: PO Box 4148, Portland, OR, 97208. |
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