| Return Reference | Explanation |
|---|---|
| FORM 990, PART VI, SECTION A, LINE 6 | THE ORGANIZATION HAS MEMBERS AS DEFINED BY THE BYLAWS. A MEMBER IS AN OWNER OR A TRAINER HAVING A HORSE OR HORSES RACE IN A CERTAIN NUMBER OF RACES AT THE RACE TRACK WITHIN A DEFINED TIME FRAME. |
| FORM 990, PART VI, SECTION A, LINE 7A | THE MEMBERS ELECT THE BOARD MEMBERS AND THE PRESIDENT. MANAGEMENT OF THE DAY TO DAY AFFAIRS OF THE ENTITIES IS DESIGNATED TO THE BOARD. THE BOARD DESIGNATES DAY TO DAY MANAGMENT TO THE EXECUTIVE DIRECTOR. |
| FORM 990, PART VI, SECTION A, LINE 7B | MEMBERS DO NOT MAKE ANY DECISIONS OTHER THAN THE ELECTION OF THE BOARD MEMBERS AND THE PRESIDENT. THE BOARD MAKES ALL BINDING DECISIONS FOR THE ORGANIZATION. THE EXECUTIVE DIRECTOR AND THE PRESIDENT ARE ADVISORS TO THE BOARD. CURRENTLY THE EXECUTIVE DIRECTOR AND THE PRESIDENT ARE ALSO CURRENTLY ELECTED BOARD MEMBERS. THE EXECUTIVE DIRECTOR IS THE BOARD MEMBER DESIGNATED AS NOT INDEPENDENT ON THE 990 SINCE HE IS A COMPENSATED EMPLOYEE. |
| FORM 990, PART VI, SECTION B, LINE 11B | THE ORGANIZATION WILL SHOW A COPY OF ITS 2023 YEAR ENDED FORM 990 TO BOARD MEMBERS WHEN PRACTICAL. FOR THE YEAR 2023 IT WILL BE AFTER FILING SINCE THE AUDIT FOR 2023 IS NOT YET COMPLETED AND THE RETURN MUST BE FILED NO LATER THAN 11/15/2024. UPON REVIEW EACH DIRECTOR IS REQUESTED TO SIGN A STATEMENT DOCUMENTING HIS OR HER REVIEW. THE EXECUTIVE DIRECTOR AND THE DIRECTOR OF FINANCE & ACCOUNTING REVIEW THE 990 PRIOR TO ITS EFILING. SINCE THE AUDIT IS NOT COMPLETED AS OF THE FILING OF THIS RETURN THE NUMBERS CONTAINED ARE NOT THE FINAL NUMBERS AND AN AMENDED RETURN MAY BE REQUIRED. |
| FORM 990, PART VI, SECTION B, LINE 12C | THE BOARD AS ESTABLISHED A CONFLICT OF INTEREST POLICY AND HAS INFORMED ALL EMPLOYEES AND DIRECTORS OF THEIR RESPONSIBILITY TO REPORT ANY KNOWN OR POTENTIAL CONFLICTS OF INTEREST TO ANY BOARD MEMBER OR OFFICER AS SOON AS THEY ARE AWARE OF THE CONFLICT OR POTENTIAL CONFLICT. THERE IS AN ANNUAL WRITTEN REPORTING REQUIREMENT. MANAGEMENT SAYS IT IS COMPLIANT WITH THIS POLICY. |
| FORM 990, PART VI, SECTION C, LINE 19 | THE ORGANIZATION GIVES THE PUBLIC ACCESS TO ITS 990 FORM UPON WRITTEN REQUEST. THE AUDITED FINANCIAL STATEMENTS OF THE ORGANIZATION WHEN AVAILABLE ARE POSTED BY REGULATORY AGENCIES OF PA TO ITS PA WEBISTE AND CAN BE ACCESSED BY THE PUBLIC. IT DOES NOT MAKE PUBLIC ITS GOVERNING POLICIES OR CONFLICT OF INTEREST DOCUMENTS AND PROCEEDURES. IF IT EVER RECEIVES A WRITTEN REQUEST FOR SUCH INFORMATION A BOARD MEETING WOULD BE SCHEDULED TO DISCUSS A RESPONSE. |
| GOVERNING BODY DECISIONS (PART VI, LINE 8A) | ALL BOARD MEETINGS ARE DOCUMENTED BY THE OFFICE MANAGER AND ASSISTANT SECRETARY. |
| COMMITTEE MEETING DOCUMENTATIONN (PART VI, LINE 8B) | THE BOARD AND OR THE PRESIDENT OR EXECUTIVE DIRECTOR MAY APPOINT COMMITTEES TO ASSIST THEM IN ADMINISTRATING THE AFFAIRS OF THE ORGANIZATION. HOWEVER, NONE OF THESE COMMITTEES HAVE RULE MAKING AUTHORITY. ALL RULE MAKING AUTHORITY IS RESERVED FOR THE BOARD. SUCH COMMITTEES ARE RESPONSIBLE FOR MAINTAINING DOCUMENTATION OF ITS MEETINGS AND RECOMMENDATIONS AND DOES NOT PROVIDE COPIES OF ITS DOCUMENTATION TO THE ADMINISTRATION OFFICE STAFF. |
| FORM 990 GOVERNING BODY REVIEW (PART VI, LINE 11) | THE ORGANIZATION WILL SHOW A COPY OF ITS 2023 YEAR ENDED FORM 990 TO BOARD MEMBERS WHEN PRACTICAL. FOR THE YEAR 2023 IT WILL BE AFTER FILING SINCE THE AUDIT FOR 2023 IS NOT YET COMPLETED AND THE RETURN MUST BE FILED NO LATER THAN 11/15/2024. UPON REVIEW EACH DIRECTOR IS REQUESTED TO SIGN A STATEMENT DOCUMENTING HIS OR HER REVIEW. THE EXECUTIVE DIRECTOR AND THE DIRECTOR OF FINANCE & ACCOUNTING REVIEW THE 990 PRIOR TO ITS EFILING. SINCE THE AUDIT IS NOT COMPLETED AS OF THE FILING OF THIS RETURN THE NUMBERS CONTAINED ARE NOT THE FINAL NUMBERS AND AN AMENDED RETURN MAY BE REQUIRED. |
| CEO, EXECUTIVE DIRECTOR, TOP MANAGEMENT COMP (PART VI, LINE 15A) | DIRECTORS DISCUSS AND APPROVE COMPENSATION. DIRECTORS ATTEMPT TO FIND COMPARABLE COMPENSATION BUT THERE ARE ONLY A HANDFUL OF SIMILAR ENTITIES IN PA. THE EXECUTIVE DIRECTOR (DIRECTOR AND OFFICER) AND OFFICE MANAGER/ASSISTANT SECRETARY (NON DIRECTOR) LEAVE THE MEETING SO DIRECTORS CAN DISCUSS THEIR COMPENSATION PRIVIATELY AND VOTE ON IT. THESE TWO EMPLOYEES ARE THE ONLY COMPENSATED OFFICERS. |
| OTHER OFFICER OR KEY EMPLOYEE COMPENSATION (PART VI, LINE 15B) | DIRECTORS DISCUSS AND APPROVED COMPENSATION FOR EXECUTIVE DIRECTOR, ASSISTANT SECRETARY (NON OFFICER POSITION). ANY PAYMENTS IF ANY TO A CORPORATION OWNED 100% BY THE PRESDIENT FOR SERVICES HE PROVIDES TO THIS ENTITY IS APPROVED BY THE BOARD. ALL COMPENSATION IS APPROVED BY THE EXECUTIVE DIRECTOR, PRESIDENT AND TREASURER. THE DIRECTORS APPROVE COMPENSATION FOR THE EXECUTIVE DIRECTOR, AND OFFICE MANAGER/ASSISTANT SECRETARY. THE CONTROLLER IS AN INDEPENDENT CONTRACTOR AND NOT AN OFFICER. IT IS DIFFICULT TO FIND A COMPARABLE ORGANIZATION IN A SIMILAR INDUSTRY IN PA. THE EXECUTIVE DIRECTOR AND BOARD MEMBERS ARE RESPONSIBLE FOR MANAGING THREE SEPARATE ENTITIES RELATED BY COMMON CONTROL. ALL COMPENSATION OF OFFICERS AND DIRECTORS, IF ANY, IS PAID FOR BY PA THOROUGHBRED HORSEMENS ASSOCIATION, INC. SOME OF IT MAY BY ALLOCATED TO RELATED ENTITIES. THE BOARD BELIEVES THE COMPENSATION IT APPROVES FOR THE EXECUTIVE DIRECTOR AND THE OFFICE MANAGER/ASSISTANCT SECREATARY IS REASONABLE FOR THE SERVICES PERFORMED. |
| GOVERNING DOCUMENTS, ETC, AVAILABLE TO PUBLIC (PART VI, LINE 19) | THE ORGANIZATION GIVES THE PUBLIC ACCESS TO ITS 990 FORM UPON WRITTEN REQUEST. THE AUDITED FINANCIAL STATEMENTS OF THE ORGANIZATION WHEN AVAILABLE ARE POSTED BY REGULATORY AGENCIES OF PA TO ITS PA WEBISTE AND CAN BE ACCESSED BY THE PUBLIC. IT DOES NOT MAKE PUBLIC ITS GOVERNING POLICIES OR CONFLICT OF INTEREST DOCUMENTS AND PROCEEDURES. IF IT EVER RECEIVES A WRITTEN REQUEST FOR SUCH INFORMATION A BOARD MEETING WOULD BE SCHEDULED TO DISCUSS A RESPONSE. |
| FORM 990, PART VII, SECTION A, COLUMN F | BY STATE STATUTE THE PARENT ORGANIZATION IS REQUIRED TO PROVIDE HEALTHCARE INSURANCE BENEFITS FOR ITS TRAINER MEMBERS BASED ON CERTAIN ELIGIBILITY REQUIREMENTS. AS SUCH THE TRAINER DIRECTORS RECEIVE HEALTHCARE INSURANCE BENEFITS FROM THE PARENT ORGANIZATION WHEN THEY MEET ELIGIBILITY CRITERIA AS APPROVED BY THE PENNSYLVANIA GAMING CONTROL BOARD. THE MONETARY VALUE OF THESE BENEFITS ARE REFLECTED IN PART VII, SECTION A, COLUMN F. |
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