| Return Reference | Explanation |
|---|---|
| Management duties delegation Part VI line 3 | THE ORGANIZATION HIRED ATLAS MANAGEMENT RESOURCES INC TO PROVIDE ALL MANAGEMENT, ADMINISTRATION AND FINANCIAL DUTIES OF THE ORGANIATION. A CONTRACT WITH ATLAS MANAGEMENT RESOURCES ENDED MAY 2024. AN EXECUTIVE DIRECTOR WAS HIRED IN JUNE 2024 AS AN EMPLOYEE. |
| Organizational document changes Part VI line 4 | Per legal counsel, the Bylaws were simplified and a Policies and Procedures document was developed to accompany them. A pdf of new bylaws is attached. |
| Members or stockholder classes and rights Part VI line 6 | MEMBERS ARE CLASSIFIED AS:ACTIVE DIPLOMATE have fulfilled the requirements set forth for certification by the College and are current on all annual membership fees. These members are eligible to vote and hold office.EMERITUS DIPLOMATE have fulfilled requirements for diplomate status but are retired from active clinical practice in their specialty category. Diplomates wishing to pursue Emeritus- status are required to notify the Secretary of their qualifications and desire to change their membership status. Emeritus diplomates will be required to pay a 50% reduced annual membership fee to actively maintain this status. Emeritus diplomates are able to vote and hold office for a period of ten (10) years after obtaining Emeritus-status. HONORARY DIPLOMATE status may be conferred CONTDon an individual who has made substantial contributions to the development and progress of the specialty. This individual shall not be required to pay annual membership fees, may not hold office, and may not vote. |
| Member election for additional members Part VI line 7a | MEMBERS ELECT THE GOVERNING BODY POSITIONS WITH EXPIRED TERMS. ELECTIONS ARE CONDUCTED YEARLY VIA AN ANNUAL MEETING OR ELECTRONIC VOTING. A NOMINATING COMMITTEE CHAIRED BY THE PAST PRESIDENT AND INCLUDES UP TO FOUR ACVSMR MEMBERS PREPARES THE VOTING SLATE. |
| Governing body decisions Part VI line 7b | BYLAW CHANGES MUST BE APPROVED BY A MAJORITY OF MEMBERS AND IS DONE EITHER IN PERSON OR VIA ELECTRONIC VOTING. ALL OTHER ORGANIZATION DECISIONS ARE MADE BY THE BOARD OF DIRECTORS. |
| Form 990 governing body review Part VI line 11 | A COPY OF THE 990 IS PROVIDED TO THE TREASURER FOR REVIEW AND SIGNATURE. THE TAX RETURN IS AVAILABLE TO THE BOARD OR MEMBERSHIP ON REQUEST. BOARD MEMBERS RECEIVE A COPY OF FINANCIALS TWICE A YEAR. |
| Conflict of interest policy compliance Part VI line 12c | CONFLICT OF INTEREST IS A SECTION IN THE BYLAWS. BOARD MEMBERS RECUSE THEMSELVES FROM DISCUSSION WHEN THERE IS CONFLICT OF INTEREST, PER THE BYLAWS. |
| CEO executive director top management comp Part VI line 15a | A CONTRACT WITH THE MANAGEMENT COMPANY IS DISCUSSED BI-ANNUALLY AND SERVICES ARE DETERMINED. A FEE IS THEN NEGOTIATED FOR THOSE SERVICES. THE BOARD DISCUSSES IN EXECUTIVE SESSION AND VOTES TO APPROVE. IN JUNE 2024, THE CONTRACT WITH THE MANAGEMENT COMPANY WAS ENDED AND AN EXECUTIVE DIRECTOR WAS HIRED AS AN EMPLOYEE. |
| Governing documents etc available to public Part VI line 19 | ALL GOVERNING DOCUMENTS ARE AVAILABLE UPON REQUEST. |
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