| Return Reference | Explanation |
|---|---|
| FORM 990, PART VI, SECTION A, LINE 6 | THE ORGANIZATION HAS THE FOLLOWING CLASSES OF MEMBERS: REGULAR MEMBERS (GROWER, RETAILER AND WHOLESALER/IMPORTER) CONSISTING OF FIRMS IN THE FLORICULTURE INDUSTRY. INDIVIDUAL MEMBERS (HONORARY AND ASSOCIATE). AFFILIATE MEMBERS CONSISTING OF ORGANIZATIONS THAT REPRESENT THE FLORICULTURE INDUSTRY OR PROVIDE SERVICES TO THE INDUSTRY. |
| FORM 990, PART VI, SECTION A, LINE 7A | ALL MEMBERS WITH A RIGHT TO VOTE ELECT THE DIRECTORS OF THE ORGANIZATION. THOSE DIRECTORS REPRESENTING EACH DIVISION OF THE REGULAR MEMBERSHIP (RETAILERS DIVISION, WHOLESALERS DIVISION, AND GROWERS DIVISION) ARE ELECTED ONLY BY THE SEGMENT OF THE MEMBERSHIP IN THAT DIVISION. THE COMPOSITION OF THE BOARD IS UP TO 15 INDIVIDUALS, 9 OF WHICH ARE DIVISION REPRESENTATIVES (3 PER DIVISION). |
| FORM 990, PART VI, SECTION A, LINE 7B | THE DECISION TO AMEND THE ORGANIZATION'S BYLAWS IS RESERVED TO THE MEMBERS. |
| FORM 990, PART VI, SECTION B, LINE 11B | THE ORGANIZATION'S FORM 990 IS PREPARED BY AN OUTSIDE ACCOUNTING FIRM. INFORMATION FOR THE 990 IS PROVIDED BY SAF'S DIRECTOR OF FINANCE. PRIOR TO FILING, THE 990 IS REVIEWED BY THE DIRECTOR OF FINANCE AND CEO. ANY REQUIRED CHANGES ARE DISCUSSED WITH THE PREPARER AND, IF CHANGES ARE REQUIRED, THE REVISED COPY IS SENT BACK FOR SECOND REVIEW. THE CEO SENDS A COMPLETE COPY OF THE 990 TO THE EXECUTIVE COMMITTEE FOR FINAL REVIEW AND APPROVAL. A COMPLETE COPY OF THE FORM 990 IS MADE AVAILABLE UPON REQUEST TO ALL MEMBERS OF THE ORGANIZATION'S GOVERNING BODY PRIOR TO FILING. |
| FORM 990, PART VI, SECTION B, LINE 12C | THE CONFLICT OF INTEREST POLICY IS DISTRIBUTED TO ALL BOARD MEMBERS, DIRECTORS, OFFICERS AND SENIOR STAFF MEMBERS. ANNUALLY, A CONFLICT OF INTEREST DISCLOSURE FORM MUST BE SIGNED, LISTING ANY POTENTIAL CONFLICTS OF INTEREST. THE EXECUTIVE COMMITTEE OF THE BOARD OF DIRECTORS IS RESPONSIBLE FOR DETERMINING WHETHER CONFLICTS OF INTEREST EXIST AND HOW TO ADDRESS THEM HOWEVER IF THE EXECUTIVE COMMITTEE FEELS THE DETERMINATION SHOULD BE MADE BY THE FULL BOARD OF DIRECTORS, IT IS REFERRED TO THEM FOR CONSIDERATION, DELIBERATION, AND RESOLUTION. THOSE WITH CONFLICTS ARE RECUSED FROM ALL DELIBERATIONS AND DECISION MAKING RELATED TO THE PARTICULAR TRANSACTION. |
| FORM 990, PART VI, SECTION B, LINE 15 | THE SALARY FOR THE CEO IS DETERMINED BY LOOKING AT CEO SALARIES IN ASSOCIATIONS OF SIMILAR ANNUAL BUDGETS (IN THE ASSOCIATION OF SOCIETY ASSOCIATION EXECUTIVES ANNUAL SALARY SURVEY) TO ENSURE THAT THE CEO SALARY IS WITHIN THE MEDIAN RANGE. THE EXECUTIVE COMMITTEE APPROVES THE CEO SALARY AND THE DELIBERATIONS AND DECISION ARE CONTEMPORANEOUSLY DOCUMENTED. THE PROCESS OCCURS WHENEVER THE CEO IS GIVEN A PAY INCREASE. |
| FORM 990, PART VI, SECTION C, LINE 19 | THE ORGANIZATION MAKES ITS GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICY AND FINANCIAL STATEMENTS AVAILABLE TO THE PUBLIC UPON REQUEST. |
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