Attach to Form 990 or 990-EZ.
Go to www.irs.gov/Form990 for the latest information.
| Return Reference | Explanation |
|---|---|
| Form 990, Part VI, Section A, line 1a | The F-M Convention & Visitors Bureau has an Executive Committee consisting of the Chair, Vice-Chair, Secretary-Treasurer, and the immediate past Chair of the Board. The Executive committee exercises the authority of the Board between Board meetings. Any actions taken by the Executive Committee shall be ratified by the Board at the next Board meeting following the date of the action taken by the Executive Committee. |
| Form 990, Part VI, Section A, line 7a | The Fargo-Moorhead-West Fargo Chamber of Commerce, Fargo City Commission, Moorhead City Council, and West Fargo City Commission each have the power to appoint one board member. |
| Form 990, Part VI, Section A, line 8b | The Fargo-Moorhead Convention & Visitors Bureau, Inc. has an Executive Committee; however, the Executive Committee did not meet during the year. Minutes are taken at Executive Committee meetings in years in which the Executive Committee meets. |
| Form 990, Part VI, Section B, line 11b | The Board of Directors reviews and approves a draft of the Form 990 prior to it being filed with the IRS. |
| Form 990, Part VI, Section B, line 12c | Any director, principal officer, or member of a committee with governing board delegated powers, is required to annually comply with the conflict-of-interest policy. Board members must disclose any information they have regarding potential conflicts of interest. Potential conflicts are reviewed by the Board of Directors that do not have conflicts. In the event of a Board member conflict, the Board members without conflicts would review and make a determination as to that member's qualifications to remain on the Board. Board members with conflicts will recuse themselves from voting on items in which they have a conflict. |
| Form 990, Part VI, Section B, line 15a | Every three to five years the Board conducts a review, then meets to discuss any salary changes outside the presence of the CEO. This process was last undertaken in 2019. |
| Form 990, Part VI, Section C, line 19 | The governing documents, conflict of interest policy, and financial statements available to the public upon request. |
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