| Return Reference | Explanation |
|---|---|
| Form 990, Part VI, Section B, line 11b | Form 990 was provided to the Trustees prior to filing. |
| Form 990, Part VI, Section B, line 12c | There will be a Board of Trustees meeting and any interested person can disclose annually interests that could give rise to conflict. Then the board can make a vote and decide. |
| Form 990, Part VI, Section C, line 19 | The organization's governing documents are available upon request. |
| Please see attached letter for reasonable cause. | We are the responsible party for completing for the Board of Trustees review and approval the form 990 for the above-mentioned Plan. The firm of Needles & Associates, LLC files approximately 68 form 990s for our clients annually. We have been doing this for my entire career of over 40 years. In my recent memory I can only remember one time a form was not filed timely, and only by a couple of days. There have not been any other times that I can remember. The UGSOA Health and Welfare Fund changed the plan year from a fiscal June 30th to a calendar year end. We filed the final fiscal June 30, 2023 form 990 in April 2024. After the form was filed, we tried to file the extension for 12/31/2023. This was April 22, 2024. We believe that the staff rolled over the software and filed the extension for the 990 but he did not change the date to December 2023. (The software used June 2024) He left the firm May 31, 2024, but all indications show that this was the issue. We assigned his duties to a new manager and when he was reviewing the prior staff's work, he noticed that the extension was rejected. On June 17, 2024 he tried to correct the extension with the correct dates. When he was filing this change, he did not change the email address and the rejection went to the prior staff's account. We are now preparing the form 5500 for this short year and again we saw the rejection of the extension that was originally filed in April 2024. We have called your help line several times and were told by the agent she could see we tried to file. We attempted twice to correct our error. There is no attempt by us or the plan not to file timely. This is a regrettable error but we attempted to file the extension, tried to fix the dates as timely as possible so you can see we are diligently trying to correct and file the form 990. Please abate any penalty because neither the Plan or Needles & Associates attempted to avoid filing. Thank you for your consideration in this matter. Under the penalty of perjury, |
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