| Return Reference | Explanation |
|---|---|
| FORM 990, PART VI, SECTION A, LINE 6 | EAC HAS TWO CLASSES OF MEMBERS: FULL MEMBERS, WHO MUST APPLY IN WRITING AND SHALL BE ELECTED BY THE BOARD OF DIRECTORS; AND HONORARY MEMBERS, WHOSE MEMBERSHIP IS CONFERRED BY MAJORITY VOTE OF THE BOARD. IN ANY PROCEEDING IN WHICH VOTING BY MEMBERS IS CALLED FOR, EACH MEMBER IN GOOD STANDING, REGARDLESS OF MEMBERSHIP LEVEL (CLASS) SHALL BE ENTITLED TO CAST ONE VOTE. IN ACCORDANCE WITH STATE STATUTE 805 ILSC 108.05(D), DIRECTORS CANNOT VOTE BY PROXY ON ANY MATTER. ALL VOTES MUST BE TAKEN AT A MEETING THAT A DIRECTOR CAN PARTICIPATE IN. |
| FORM 990, PART VI, SECTION A, LINE 7A | CANDIDATES FOR THE BOARD OF DIRECTORS CAN BE NOMINATED BY PETITION BEARING THE CERTIFIED SIGNATURES OF AT LEAST (30) CHAMBER MEMBERS IN GOOD STANDING. SUCH PETITIONS SHALL BE FILED WITH THE GOVERNANCE COMMITTEE WITH (10)DAYS AFTER NOTICE HAS BEEN GIVEN OF THE NAMES OF THOSE NOMINATED. |
| FORM 990, PART VI, SECTION A, LINE 7B | THE CHAIR OF THE BOARD SHALL APPOINT SUBJECT TO APPROVAL OF THE BOARD OF DIRECTORS, AT LEAST (3) , NOT MORE THAN (5) JUDGES WHO ARE NOT MEMBERS OF THE BOARD OF DIRECTORS NOR CANDIDATES FOR ELECTION. SAID JUDGES SHALL HAVE COMPLETE SUPERVISION OF THE ELECTION, INCLUDING AUDITING OF THE BALLOTS. THEY SHALL REPORT THE RESULTS OF THE ELECTION TO THE BOARD. |
| FORM 990, PART VI, SECTION B, LINE 11B | A DRAFT COPY OF THE 990 IS PROVIDED TO THE EXECUTIVE COMMITTEE PRIOR TO ITS FILING. THE EXECUTIVE COMMITTEE THEN REVIEWS AND APPROVES THE COPY WHICH IS DOCUMENTED IN THE COMMITTEE MINUTES. THE APPROVAL IS THEN COMMUNICATED TO THE OUTSIDE ACCOUNTANTS, WHO PREPARE THE FINAL COPY. |
| FORM 990, PART VI, SECTION B, LINE 12C | BOARD MEMBERS AND ALL EMPLOYEES ARE ASKED ANNUALLY TO REVIEW THE CONFLICT OF INTEREST POLICY AND COMPLETE/SIGN THE FORM. THE FORMS ARE KEPT ON FILE. WHEN MADE AWARE OF A POTENTIAL CONFLICT OF INTEREST, THE ORGANIZATION FOLLOWS UP WITH THE INDIVIDUAL IN QUESTION TO GET NEW FORMS COMPLETED AND SIGNED. |
| FORM 990, PART VI, SECTION B, LINE 15 | THE ELGIN AREA CHAMBER'S EXECUTIVE COMMITTEE REVIEWS CEO COMPENSATION ANNUALLY. THE REVIEW PROCESS INVOLVES A REVIEW OF PERFORMANCE, A PEER COMPARISON, AND INPUT GATHERED FROM NUMEROUS SOURCES. BASED ON THESE FACTORS, THE COMMITTEE PROPOSES AND VOTES ON COMPENSATION. |
| FORM 990, PART VI, SECTION C, LINE 19 | THE CHAMBER MAKES DOCUMENTS AVAILABLE IN ACCORDANCE WITH THE APPLICABLE LAW. |
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