| Return Reference | Explanation |
|---|---|
| FORM 990, PART VI, SECTION A, LINE 2 | ALL BOARD MEMBERS WORK IN THE ASPHALT INDUSTRY AND THEREFORE OFTEN THERE ARE BUSINESS RELATIONSHIPS BETWEEN BOARD MEMBERS. |
| FORM 990, PART VI, SECTION A, LINE 4 | THE BYLAWS WERE UPDATED DURING 2023. THE BOARD TERM OF INSTALLATION CONTRACTORS, ASPHALT CEMENT SUPPLIERS AND ASSOCIATE MEMBERS WAS INCREASED TO THREE YEARS. NEW MEMBERSHIP CATEGORIES WERE ADDED FOR ACADEMIC MEMBERS AND ENGINEERING AFFLIATE MEMBERS. |
| FORM 990, PART VI, SECTION A, LINE 6 | SEVERAL MEMBERSHIP CATEGORIES EITHER ELECT OR APPOINT REPRESENTATIVES TO THE BOARD OF DIRECTORS. |
| FORM 990, PART VI, SECTION A, LINE 7A | MEMBERSHIP IN THE ASSOCIATION FALLS INTO 7 CATEGORIES AS FOLLOWS: HOT MIX ASPHALT PRODUCERS, HOT MIX ASPHALT PRODUCER-CONTRACTORS, INSTALLATION CONTRACTORS, ASPHALT CEMENT SUPPLIERS, ENGINEERING AFFILIATES, ACADEMIC AFFILIATES AND ASSOCIATE MEMBERS. THE HMA PRODUCERS APPOINT ONE PERSON FROM THEIR ORGANIZATION TO REPRESENT THEM ON THE BOARD. HMA PRODUCERS WITH SEVEN OR MORE PLANTS HAVE THE OPTION OF TWO VOTING MEMBERS ON THE BOARD IF THEY SO CHOOSE. ALL MEMBERS IN THE INSTALLATION, ASPHALT CEMENT SUPPLIERS, AND ASSOCIATE MEMBER CATEGORIES VOTE FOR THEIR CATEGORY'S REPRESENTATIVE(S) ON THE BOARD. |
| FORM 990, PART VI, SECTION B, LINE 11B | PRIOR TO FILING, FORM 990 IS EMAILED TO BOARD MEMBERS FOR REVIEW, REQUESTING THEIR COMMENTS, QUESTIONS AND APPROVAL. |
| FORM 990, PART VI, SECTION B, LINE 12C | THE ORGANIZATION REGULARLY AND CONSISTENTLY MONITORS AND ENFORCES ITS CONFLICT OF INTEREST POLICY BY REQUIRING ALL COVERED PERSONS TO PROMPTLY AND FULLY DISCLOSE ALL MATERIAL FACTS OF EVERY ACTUAL OR POTENTIAL CONFLICT OF INTEREST (1)EXISTING AT THE TIME HE/SHE BECOMES A COVERED PERSON (2) THAT ARISES WHILE HE/SHE IS A COVERED PERSON, AT THE TIME SUCH ACTUAL OR POTENTIAL CONFLICTS ARISES; AND (3) ANNUALLY THROUGH THE ANNUAL CONFLICT OF INTEREST QUESTIONNAIRE. |
| FORM 990, PART VI, SECTION B, LINE 15A | THE EXECUTIVE DIRECTOR'S COMPENSATION PACKAGE WAS DETERMINED BY THE BOARD OF DIRECTORS USING COMPARABILITY DATA INCLUDING THE 990S FROM OTHER NJ CONSTRUCTION TRADE ASSOCIATIONS AND THIRD PARTY COMPENSATION SURVEY FOR ALL STATE ASPHALT ASSOCIATIONS. THE PROCESS WAS DOCUMENTED IN THE EMPLOYEE FILE OF KEVIN MONACO. THERE ARE NO OTHER COMPENSATED OFFICERS OR KEY EMPLOYEES OF THE ORGANIZATION. |
| FORM 990, PART VI, SECTION C, LINE 19 | THE ORGANIZATION MAKES ITS GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICY, AND FINANCIAL STATEMENTS AVAILABLE TO THE PUBLIC UPON REQUEST. |
| FORM 990, PART XI, LINE 2C | THE PROCESS OF OVERSEEING THE AUDIT AND SELECTING THE INDEPENDENT ACCOUNTANT HAS NOT CHANGED DURING THE YEAR. |
| Software ID: | |
| Software Version: |