| Return Reference | Explanation |
|---|---|
| FORM 990, PART VI, SECTION A, LINE 1A | THE EXECUTIVE COMMITTEE MAY ACT IN THE PLACE OF THE BOARD OF DIRECTORS WHEN AUTHORITY IS DESIGNATED BY THE BOARD OR IN EMERGENCY MATTERS WHERE EXECUTIVE COMMITTEE ACTION IS TEMPORARY AND SUBJECT TO RATIFICATION BY THE BOARD. |
| FORM 990, PART VI, SECTION A, LINE 3 | THE ASSOCIATION HAS A CONTRACTUAL AGREEMENT WITH AN INDEPENDENT CONTRACTOR FOR VARIOUS MANAGEMENT SERVICE, INCLUDING FINANCIAL PROCESSING AND MEETING/CONFERENCE PLANNING. |
| FORM 990, PART VI, SECTION A, LINE 6 | ORGANIZATION MEMBERSHIP - PDMA HAS ONE CLASS OF VOTING MEMBERS AND EACH VOTING MEMBER HAS THE SAME VOTING RIGHTS. |
| FORM 990, PART VI, SECTION A, LINE 7A | ELECTION OF MEMBERS OF GOVERNING BODY - EACH VOTING MEMBER OF THE ORGANIZATION SHALL BE ELIGIBLE TO HOLD OFFICE AND VOTE. |
| FORM 990, PART VI, SECTION B, LINE 11B | AN OUTSIDE ACCOUNTING FIRM PREPARES THE FORM 990 AND PROVIDES TO MANAGEMENT FOR REVIEW. AFTER MANAGEMENT HAS REVIEWED THE RETURN, A FINAL COPY OF THE FORM 990 IS DISTRIBUTED TO EACH VOTING MEMBER OF THE GOVERNING BOARD PRIOR TO ITS FILING WITH IRS. |
| FORM 990, PART VI, SECTION B, LINE 12C | ALL MEMBERS OF MANAGEMENT AND VOTING MEMBERS OF THE GOVERNING BOARD MUST COMPLETE A CONFLICT OF INTEREST QUESTIONNAIRE ANNUALLY WHICH IDENTIFIES ANY POTENTIAL CONFLICTS. AFTER DISCLOSURE OF THE POTENTIAL CONFLICT OF INTEREST AND ALL MATERIAL FACTS, AND AFTER ANY DISCUSSION WITH THE INTERESTED PERSON, HE/SHE SHALL LEAVE THE GOVERNING BOARD OR COMMITTEE MEETING WHILE THE DETERMINATION OF A CONFLICT OF INTEREST IS DISCUSSED AND VOTED UPON. THE REMAINING BOARD OR COMMITTEE MEMBERS SHALL DECIDE IF A CONFLICT OF INTEREST EXISTS AND RECOMMEND ACTIONS TO BE TAKEN. THE PRESIDENT/CHAIRPERSON OF THE GOVERNING BOARD OR COMMITTEE SHALL, IF APPROPRIATE, APPOINT A DISINTERESTED PERSON OR COMMITTEE TO INVESTIGATE ALTERNATIVES TO THE PROPOSED TRANSACTION, ARRANGEMENT, OR CONFIDENTIAL INFORMATION DISCLOSURE. AFTER EXERCISING DUE DILIGENCE, THE GOVERNING BOARD OR COMMITTEE SHALL DETERMINE WHETHER THE PDMA CAN OBTAIN WITH REASONABLE EFFORTS A MORE ADVANTAGEOUS TRANSACTION, ARRANGEMENT, OR CONFIDENTIAL INFORMATION DISCLOSURE FROM A PERSON OR ENTITY THAT WOULD NOT GIVE RISE TO A CONFLICT OF INTEREST. THESE DELIBERATIONS AND DISCUSSION ARE DOCUMENTED IN THE GOVERNING BOARD AND ALL COMMITTEES MINUTES. |
| FORM 990, PART VI, SECTION C, LINE 19 | COPIES OF THE ORGANIZATION'S GOVERNING DOCUMENTS, FINANCIAL STATEMENTS, AND FORM 990 ARE AVAILABLE UPON REQUEST. |
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