| Return Reference | Explanation |
|---|---|
| FORM 990, PART VI, SECTION A, LINE 6 | MEMBERS ELECT THE MEMBERS OF THE GOVERNING BODY. |
| FORM 990, PART VI, SECTION A, LINE 7A | THE CHAIR APPOINTS A NOMINATING COMMITTEE CONSISTING OF HIMSELF, CHAIR OF THE BOARD-ELECT, IMMEDIATE PAST CHAIR, PRESIDENT AND CEO, AND THREE ADDITIONAL INDIVIDUALS WHO MAY BE EITHER PAST CHAIRMEN OR MEMBERS OF THE EXECUTIVE COMMITTEE DURING THE CURRENT OR PRECEDING THREE YEARS. THE NOMINATING COMMITTEE PREPARES AND SUBMITS A TICKET OF EIGHT CANDIDATES FROM DIVERSE AND VARIOUS TYPES OF BUSINESSES AND OCCUPATIONS. THIS TICKET SHALL BE PREPARED TO ASSURE THE ELECTION BY THE MEMBERSHIP EACH YEAR OF TWO INDIVIDUALS RESIDING IN THE MOBILE AREA, BUT HAVING THEIR PRINCIPAL PLACE OF BUSINESS OUTSIDE THE CORPORATE LIMITS OF THE CITY OF MOBILE. A COPY OF THE NOMINATING COMMITTEE'S REPORT SHALL BE PRESENTED TO THE MEMBERSHIP OF THE ORGANIZATION TO ALLOW THE MEMBERS TO NOMINATE ADDITIONAL CANDIDATES FOR DIRECTORS BY PETITION. EACH PETITION SHALL BEAR THE SIGNATURES OF AT LEAST TWENTY FIVE QUALIFIED MEMBERS IN GOOD STANDING OF THE CHAMBER AND MAY NOMINATE ANY NUMBER OF ADDITIONAL CANDIDATES UP TO EIGHT. SUCH PETITION SHALL BE FILED WITH THE NOMINATING COMMITTEE WITHIN TEN DAYS AFTER NOTICE HAS BEEN GIVEN OF THE NAMES OF THOSE NOMINATED BY THE NOMINATING COMMITTEE. IF NO PETITION IS FILED WITHIN THE DESIGNATED PERIOD, THE NOMINATIONS SHALL BE CLOSED AND THE NOMINATED SLATE OF EIGHT CANDIDATES SHALL BE DECLARED AND ELECTED BY THE BOARD OF DIRECTORS AT THEIR NEXT REGULAR MEETING. IF A LEGAL PETITION SHALL PRESENT ADDITIONAL CANDIDATES, THE NAMES OF ALL CANDIDATES SHALL BE ARRANGED ON A BALLOT TO IDENTIFY THOSE CANDIDATES NOMINATED BY THE NOMINATING COMMITTEE. THE PRESIDENT AND CEO SHALL CAUSE THIS BALLOT TO BE POSTED IN A PROMINENT POSITION IN THE CHAMBER OFFICE AND NOTICE SENT TO ALL ACTIVE MEMBERS AT LEAST FIFTEEN DAYS BEFORE THE REGULAR OCTOBER MEETING. THE BALLOT SHALL BE MARKED IN ACCORDANCE WITH THE INSTRUCTIONS PRINTED ON THE BALLOT AND RETURNED TO THE CHAMBER OFFICE WITHIN TEN DAYS. VOTING SHALL BE BY INDIVIDUAL MEMBERS ONLY AND ONLY ON THE OFFICIAL BALLOT APPROVED BY THE BOARD OF DIRECTORS OR THE EXECUTIVE COMMITTEE. SUCH VOTE SHALL BE MAILED OR DELIVERED BY HAND TO THE CHAMBER OF COMMERCE OFFICE SEALED IN THE OFFICIAL ENVELOPE PROVIDED FOR SUCH PURPOSES. NO MEMBER SHALL CAST MORE THAN ONE BALLOT, AND ONLY INDIVIDUAL MEMBERS IN GOOD STANDING SHALL BE ENTITLED TO VOTE. TO BE IN GOOD STANDING, MEMBERS MUST HAVE PAID ALL MEMBERSHIP DUES, WHICH ARE THEN DUE AND PAYABLE. THE CANDIDATES WHO RECEIVE THE HIGHEST NUMBER OF VOTES OF THOSE NOMINATED SHALL BE DECLARED TO BE THE WINNERS OF THE ELECTION AND MEMBERS OF THE BOARD FOR A PERIOD OF THREE YEARS. |
| FORM 990, PART VI, SECTION B, LINE 11B | ORGANIZATION'S PROCESS TO REVIEW FORM 990 ON AN ANNUAL BASIS, THE BOARD OF DIRECTORS ENGAGES A CERTIFIED PUBLIC ACCOUNTING FIRM TO COMPLETE THE FORM 990 AND PREPARE IT FOR SUBMISSION TO THE IRS. THE FORM 990, ALONG WITH THE ANNUAL AUDITED FINANCIAL STATEMENTS, ARE AVAILABLE FOR REVIEW BY THE BOARD OF DIRECTORS AND THE PUBLIC AS REQUESTED. |
| FORM 990, PART VI, SECTION B, LINE 12C | AT THE BEGINNING OF EACH TERM, WE CONDUCT A DIRECTOR ORIENTATION WHEREBY OUR CONFLICT OF INTEREST POLICY IS DISTRIBUTED AND CAREFULLY EXPLAINED. IT IS RARE THAT THERE WOULD BE AN OPPORTUNITY FOR A CONFLICT OF INTEREST AMONG OUR OFFICERS AND DIRECTORS. HOWEVER, ON THOSE RARE OCCASIONS WHEN THERE MAY BE A POTENTIAL FOR SUCH A CONFLICT, OUR DIRECTORS WOULD ABSTAIN FROM VOTING. THE BOARD LEGAL COUNSEL IS PRESENT DURING BOARD MEETINGS TO GUARD AGAINST SUCH CONFLICTS. |
| FORM 990, PART VI, SECTION B, LINE 15 | THE CHAMBER'S COMPENSATION COMMITTEE IS COMPOSED OF THE CURRENT BOARD CHAIR, BOARD CHAIR ELECT, AND TWO TO THREE AGREED UPON EXECUTIVE COMMITTEE MEMBERS, ALL INDEPENDENT BUSINESS INDIVIDUALS, NONE OF WHICH ARE EMPLOYED BY THE CHAMBER IN ANY CAPACITY. COMPARABLE COMPENSATION DATA IS OBTAINED FROM EQUIVALENT CHAMBERS ACROSS THE U.S., AND OTHER SOURCES FOR COMPARABLE DUTIES, AS WELL AS AN IN-DEPTH REVIEW WITH THE PRESIDENT OF GOALS ACCOMPLISHED AND FUTURE PLANS, ALL ARE A PART OF THE PROCESS USED TO MAKE AN INDEPENDENT DECISION ON THE COMPENSATION FOR THE CHAMBER'S PRESIDENT. A WRITTEN REPORT IS THEN SENT TO THE CHAMBER'S CFO FROM THE COMPENSATION COMMITTEE WITH THEIR COMPENSATION DECISION FOR THE PRESIDENT. THE COMPENSATION COMMITTEE MAY ALSO MAKE A RECOMMENDATION FOR EMPLOYEE COMPENSATION BASED ON REVIEW OF JOB GRADES AND JOB PERFORMANCE. |
| FORM 990, PART VI, SECTION C, LINE 19 | ALL GOVERNING DOCUMENTS ARE MADE AVAILABLE TO THE PUBLIC UPON REQUEST. |
| Software ID: | |
| Software Version: |