| Return Reference | Explanation |
|---|---|
| Organizational document changes Part VI line 4 | One minor change to bylaws in 2024. It was recommended that we modify our Bylaws (Article VII, Paragraph 6 and Article II, Paragraph 4) in regards to the method of notifying the members for meetings which will allow for email notification; and requiring the Secretary to maintain an official email address of each member.Also recommended that we make an additional change in our Bylaws (Article V, Paragraph 1) in regards to potential future assessments to unimproved lot owners.Both motions were approved and the Bylaws were changed accordingly. |
| Members or stockholder classes and rights Part VI line 6 | Meadow Mountain Water Supply Co. has members that are the owners of the properties served by the water supply Co. |
| Member election for additional members Part VI line 7a | Meadow Mountain Water Supply Co. The membership elects a board of directors from the membership that is responsible for governance. (1 vote per member property). |
| Governing body decisions Part VI line 7b | The board is required to obtain approval from the members prior to incurring debt for the company of any amount greater than 50K.The board is required to obtain approval from the members if changes are required to the bylaws. |
| Form 990 governing body review Part VI line 11 | A copy of form 990 and the supplemental forms were distributed to the members of the board of directors at a scheduled board of directors meeting and were reviewed and approved at that time. |
| Conflict of interest policy compliance Part VI line 12c | The MMWSC Bylaws contain details on the Conflict of Interest Policies for the company. |
| CEO executive director top management comp Part VI line 15a | All salary and compenstation related issues are discussed at the board meeting, voted on and minuted. |
| Governing documents etc available to public Part VI line 19 | Governing documents for Meadow Mountain Water Supply Co. are available to the membership on the MMWSC website. Financial documents are available to the membership, on request from the Treasurer. A Summary of MMWSC financial information is provided to the membership at the annual MMWSC Membership meeting. |
| Other or change in accounting method Part XII line 1 | Changed Accounting Method from Cash to Accrual in preparation for reporting to USDA Rural Development as a requirement for potential future grant funding. |
| Explanation of other changes in net assets or fund balances Part XI line 9 | Changed accounting method from Cash to Accrual in preparation for reporting to USDA Rural Development as a requirement of potential future grant funding.Also changed previously expensed improvements to Water District to Assets.Added two Construction In Progress projects to the Balance sheet to record work on expanding the Water District Service area and to record work involved in the major distribution system pipe placement project, planned for 2025. |
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