Attach to Form 990 or Form 990-EZ.
Go to
www.irs.gov/Form990 for instructions and the latest information.
| (i) Name of supported organization | (ii) EIN | (iii) Type of organization (described on lines 1- 10 above (see instructions)) | (iv) Is the organization listed in your governing document? | (v) Amount of monetary support (see instructions) | (vi) Amount of other support (see instructions) | |
|---|---|---|---|---|---|---|
| Yes | No | |||||
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Total |
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Calendar year
(or fiscal year beginning in)
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(a) 2020 | (b) 2021 | (c) 2022 | (d) 2023 | (e) 2024 | (f) Total | |
|---|---|---|---|---|---|---|---|
| 1 | Gifts, grants, contributions, and membership fees received. (Do not include any "unusual grant.") .. | ||||||
| 2 | Tax revenues levied for the organization's benefit and either paid to or expended on its behalf .... | ||||||
| 3 | The value of services or facilities furnished by a governmental unit to the organization without charge.. | ||||||
| 4 | Total. Add lines 1 through 3 | ||||||
| 5 | The portion of total contributions by each person (other than a governmental unit or publicly supported organization) included on line 1 that exceeds 2% of the amount shown on line 11, column (f) .. | ||||||
| 6 | Public support. Subtract line 5 from line 4. | ||||||
Calendar year
(or fiscal year beginning in)
![]() |
(a) 2020 | (b) 2021 | (c) 2022 | (d) 2023 | (e) 2024 | (f) Total | |
|---|---|---|---|---|---|---|---|
| 7 | Amounts from line 4.. | ||||||
| 8 | Gross income from interest, dividends, payments received on securities loans, rents, royalties and income from similar sources... | ||||||
| 9 | Net income from unrelated business activities, whether or not the business is regularly carried on.. | ||||||
| 10 | Other income. Do not include gain or loss from the sale of capital assets (Explain in Part VI.).. | ||||||
| 11 | Total support. Add lines 7 through 10 | ||||||
Calendar year (or fiscal
year beginning in) ![]() |
(a) 2020 | (b) 2021 | (c) 2022 | (d) 2023 | (e) 2024 | (f) Total | |
|---|---|---|---|---|---|---|---|
| 1 | Gifts, grants, contributions, and membership fees received. (Do not include any "unusual grants.") . | 1,950,569 | 2,418,840 | 7,170,828 | 5,607,221 | 3,139,903 | 20,287,361 |
| 2 | Gross receipts from admissions, merchandise sold or services performed, or facilities furnished in any activity that is related to the organization's tax-exempt purpose | -136,950 | -57,922 | -68,705 | -20,512 | -284,089 | |
| 3 | Gross receipts from activities that are not an unrelated trade or business under section 513 ..... | 0 | |||||
| 4 | Tax revenues levied for the organization's benefit and either paid to or expended on its behalf... | 0 | |||||
| 5 | The value of services or facilities furnished by a governmental unit to the organization without charge | 0 | |||||
| 6 | Total. Add lines 1 through 5 | 1,813,619 | 2,360,918 | 7,102,123 | 5,586,709 | 3,139,903 | 20,003,272 |
| 7a | Amounts included on lines 1, 2, and 3 received from disqualified persons | 791,127 | 1,132,531 | 6,613,156 | 5,309,669 | 3,139,903 | 16,986,386 |
| b | Amounts included on lines 2 and 3 received from other than disqualified persons that exceed the greater of $5,000 or 1% of the amount on line 13 for the year. | 0 | |||||
| c | Add lines 7a and 7b.. | 791,127 | 1,132,531 | 6,613,156 | 5,309,669 | 3,139,903 | 16,986,386 |
| 8 | Public support. (Subtract line 7c from line 6.) | 3,016,886 | |||||
Calendar year
(or fiscal year beginning in)
![]() |
(a) 2020 | (b) 2021 | (c) 2022 | (d) 2023 | (e) 2024 | (f) Total | |
|---|---|---|---|---|---|---|---|
| 9 | Amounts from line 6... | 1,813,619 | 2,360,918 | 7,102,123 | 5,586,709 | 3,139,903 | 20,003,272 |
| 10a | Gross income from interest, dividends, payments received on securities loans, rents, royalties and income from similar sources.. | 0 | |||||
| b | Unrelated business taxable income (less section 511 taxes) from businesses acquired after June 30, 1975. | 0 | |||||
| c | Add lines 10a and 10b. | ||||||
| 11 | Net income from unrelated business activities not included on line 10b, whether or not the business is regularly carried on. | 0 | |||||
| 12 | Other income. Do not include gain or loss from the sale of capital assets (Explain in Part VI.) .. | 0 | |||||
| 13 | Total support. (Add lines 9, 10c, 11, and 12.).. | 1,813,619 | 2,360,918 | 7,102,123 | 5,586,709 | 3,139,903 | 20,003,272 |
| Section A - Adjusted Net Income | (A) Prior Year |
(B) Current Year (optional) |
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| 1 | Net short-term capital gain | 1 | ||||
| 2 | Recoveries of prior-year distributions | 2 | ||||
| 3 | Other gross income (see instructions) | 3 | ||||
| 4 | Add lines 1 through 3 | 4 | ||||
| 5 | Depreciation and depletion | 5 | ||||
| 6 | Portion of operating expenses paid or incurred for production or collection of gross income or for management, conservation, or maintenance of property held for production of income (see instructions) | 6 | ||||
| 7 | Other expenses (see instructions) | 7 | ||||
| 8 | Adjusted Net Income (subtract lines 5, 6 and 7 from line 4) | 8 | ||||
| Section B - Minimum Asset Amount | (A) Prior Year |
(B) Current Year (optional) |
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| 1 | Aggregate fair market value of all non-exempt-use assets (see instructions for short tax year or assets held for part of year): | 1 | ||||
| a | Average monthly value of securities | 1a | ||||
| b | Average monthly cash balances | 1b | ||||
| c | Fair market value of other non-exempt-use assets | 1c | ||||
| d | Total (add lines 1a, 1b, and 1c) | 1d | ||||
| e |
Discount claimed for blockage or other factors (explain in detail in Part VI): |
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| 2 | Acquisition indebtedness applicable to non-exempt use assets | 2 | ||||
| 3 | Subtract line 2 from line 1d | 3 | ||||
| 4 | Cash deemed held for exempt use. Enter 0.015 of line 3 (for greater amount, see instructions). | 4 | ||||
| 5 | Net value of non-exempt-use assets (subtract line 4 from line 3) | 5 | ||||
| 6 | Multiply line 5 by 0.035 | 6 | ||||
| 7 | Recoveries of prior-year distributions | 7 | ||||
| 8 | Minimum Asset Amount (add line 7 to line 6) | 8 | ||||
| Section C - Distributable Amount | Current Year | |||||
| 1 | Adjusted net income for prior year (from Section A, line 8, Column A) | 1 | ||||
| 2 | Enter 85% of line 1 | 2 | ||||
| 3 | Minimum asset amount for prior year (from Section B, line 8, Column A) | 3 | ||||
| 4 | Enter greater of line 2 or line 3 | 4 | ||||
| 5 | Income tax imposed in prior year | 5 | ||||
| 6 | Distributable Amount. Subtract line 5 from line 4, unless subject to emergency temporary reduction (see instructions) | 6 | ||||
| Section D - Distributions | Current Year | |
|---|---|---|
| 1 Amounts paid to supported organizations to accomplish exempt purposes | 1 | |
|
2
Amounts paid to perform activity that directly furthers exempt purposes of supported organizations, in excess of income from activity |
2 | |
| 3 Administrative expenses paid to accomplish exempt purposes of supported organizations | 3 | |
| 4 Amounts paid to acquire exempt-use assets | 4 | |
| 5 Qualified set-aside amounts (prior IRS approval required - provide details in Part VI) | 5 | |
| 6 Other distributions (describe in Part VI). See instructions | 6 | |
| 7Total annual distributions. Add lines 1 through 6. | 7 | |
|
8
Distributions to attentive supported organizations to which the organization is responsive (provide details in Part VI). See instructions |
8 | |
| 9 Distributable amount for 2024 from Section C, line 6 | 9 | |
| 10 Line 8 amount divided by Line 9 amount | 10 | |
| Section E - Distribution Allocations (see instructions) |
(i) Excess Distributions |
(ii) Underdistributions Pre-2024 |
(iii) Distributable Amount for 2024 |
|
|---|---|---|---|---|
| 1 Distributable amount for 2024 from Section C, line 6 | ||||
|
2
Underdistributions, if any, for years prior to 2024 (reasonable cause required-- explain in Part VI).
See instructions. |
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| 3 Excess distributions carryover, if any, to 2024: | ||||
| a From 2019....... | ||||
| b From 2020....... | ||||
| c From 2021....... | ||||
| d From 2022....... | ||||
| e From 2023....... | ||||
| fTotal of lines 3a through e | ||||
| g Applied to underdistributions of prior years | ||||
| h Applied to 2024 distributable amount | ||||
|
i
Carryover from 2019 not applied (see instructions) |
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| j Remainder. Subtract lines 3g, 3h, and 3i from line 3f. | ||||
| 4Distributions for 2024 from Section D, line 7: | ||||
| $ | ||||
| a Applied to underdistributions of prior years | ||||
| b Applied to 2024 distributable amount | ||||
| c Remainder. Subtract lines 4a and 4b from line 4. | ||||
|
5
Remaining underdistributions for years prior to 2024, if any. Subtract lines 3g and 4a from line 2. If the amount is greater than zero, explain in Part VI. See instructions. |
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|
6
Remaining underdistributions for 2024. Subtract lines 3h and 4b from line 1. If the amount is greater than zero, explain in Part VI. See instructions. |
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7 Excess distributions carryover to 2025. Add lines 3j and 4c. |
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| 8 Breakdown of line 7: | ||||
| a Excess from 2020..... | ||||
| b Excess from 2021..... | ||||
| c Excess from 2022..... | ||||
| d Excess from 2023..... | ||||
| e Excess from 2024..... | ||||
| Facts And Circumstances Test |
|---|
| Return Reference | Explanation |
|---|
| Software ID: | 24020490 |
| Software Version: | 2024v5.2 |
| Return Reference | Explanation |
|---|---|
| Form 990, Part VI, Section B, Line 11b | Organization's process to review form 990: A draft copy of form 990 is provided to the foundation's officers/directors for review before the tax return is finalized. |
| Form 990, Part VI, Section C, Line 19 | Governing documents disclosure explanation the foundation's governing documents, policies and financial statements are available to all interested parties upon request. |
| Conflict of Interest Policy of Sai Global Mission | Conflict of Interest Policy of Sai Global MissionAdopted by the Board of Directors on May 2014Overview 1.Purpose The purpose of the following policy and procedures is to preventthe personal interest of directors, board members, and volunteers from interfering with the performance of their duties to Sai Global Mission (SGM) or result in personal financial or political gain on the part of such persons at the expense of SGM or its Members, supporters, and other stakeholders or otherwise violate state and federal laws governing conflicts of interest applicable to nonprofit, charitable organizations. 2.Why is a policy necessary?As a nonprofit, charitable organization, SGM is accountable to both government agencies and members of the public for responsible and proper use of its resources. Directors, officers and employees have a duty to act in accordance with SGMs best interests and may not use their positions for their own financial or personal benefit. Conflicts of interest must be taken very seriously since they can damage the SGMs reputation and expose both SGM and affiliated individuals to legal liability if not handled appropriately. Even the appearance of a conflict of interest should be avoided, as it could undermine public support for SGM. 3.To whom does the policy apply?This policy applies to all directors, board members, staff members and volunteers. Definitions: Conflict of Interest (also Conflict) means a conflict, or the appearance of a conflict, between the private interests and official responsibilities of a person in a position of trust. Persons in a position of trust include staff members, officers, and board members of SGM. Board means the Board of Directors. Officer means an officer of the Board of Directors. Volunteer means a person -- other than a board member -- who does not receive compensation for services and expertise provided to SGM and retains a significant independent decision-making authority to commit resources of the organization. Staff Member means a person who receives all or part of her/his income from the payroll of SGM. Member means a Member of SGM which shall be a state association of nonprofit organizations that represent a statewide and multi-sector or sub-sector 501(c)(3) constituency with a diverse range of corporate identities, or a regional association of nonprofit organizations that represent a specific region within a state or multi-state geographic area and a multi- sector or sub -sector constituency with a diverse range of corporate identities. Supporter means corporations, foundations, individuals, 501 (c ) (3) nonprofits, and other nonprofit organizations who contribute to Sai Global Mission.POLICY AND PRACTICESWhat are some examples of potential conflicts of interest?Full disclosure, by notice in writing, shall be made by the interested parties to the full Board member in all conflicts of interest, including but not limited to the following:*A staff member in a supervisory capacity is related to another staff memberwhom she/he supervises.*has an ownership or investment interest in any third party that SGM with oris considering dealing with;*serves on the board of, participates in the management of, or is otherwiseemployed by or volunteers with any third party that the SGM deals with or is considering dealing with;*receives or may receive compensation or other benefits in connection with a transaction into which the SGM enters;*receives or may receive personal gifts or loans from third parties dealingwith SGM*has a close personal or business relationship with a participant in atransaction being considered by SGM.*A board member or their organization stands to benefit from SGM transactionor staff member of such organization receives payment from SGM for any subcontract, goods, or services other than as part of her/his regular job responsibilities or as reimbursement for reasonable expenses incurred as provided in the bylaws and board policy.*would like to pursue a transaction being considered by the SGM for their personal benefit.*A board member's organization receives grant funding from SGM*A volunteer working on behalf of SGM who meets any of the situations or criteria listed above. Disclosing Policy:In situations where you are uncertain, err on the side of caution and disclose the potential conflict as set forth in this section of the policy. You must disclose to the best of your knowledge all potential conflicts of interest as soon as you become aware of them and always before any actions involving the potential conflict are taken. Submit a signed, written statement disclosing all the material facts to board members. 1.Following full disclosure of a possible conflict of interest or anycondition listed above, the Board of Directors shall determine whether a conflict of interest exists and, if so, the Board shall vote to authorize or reject the transaction or take any other action deemed necessary to address the conflict and protect SGMs best interests. Both votes shall be by a majority vote without counting the vote of any interested director, even if the disinterested directors are less than a quorum provided that at least one consenting director is disinterested. 2.An interested Board member, officer, or staff member shall not participatein any discussion or debate of the Board of Directors, or of any committee or subcommittee thereof in which the subject of discussion is a contract, transaction, or situation in which there may be a perceived or actual conflict of interest. However, they may be present to provide clarifying information in such a discussion or debate unless objected to by any present board or committee member. 3.Anyone in a position to make decisions about spending SGMs resources(i.e., transactions such as purchases contracts) who also stands to benefit from that decision has a duty to disclose that conflict as soon as it arises (or becomes apparent); s/he should not participate in any final decisions. 4.A copy of this policy shall be given to all Board members, staff members, volunteers or other key stakeholders upon commencement of such person's relationship with SGM or at the official adoption of stated policy. Each board member, officer, staff member, and volunteer shall sign and date the policy at the beginning of her/his term of service or employment and each year thereafter. Failure to sign does not nullify the policy. 5.This policy and disclosure form must be filed annually by all specified parties. Additional Procedures for Addressing Related Party Transactions a. SGM may not enter into a related party transaction unless, after good faith disclosure of the material facts by the director, officer or key person, the board or a committee authorized by the board determines that the transaction is fair, reasonable and in the SGM's best interest at the time of such determination. b. If the related party has a substantial financial interest, the board or authorized committee shall: i. prior to entering into the transaction, consider alternative transactions to the extent available; ii. approve the transaction by a vote of not less than a majority of the directors present at the meeting; and iii. contemporaneously document in writing the basis for its approval, including its consideration of any alternative transactions. Minutes and DocumentationThe minutes of any board meeting at which a matter involving a conflict of interest or potential conflict of interest was discussed or voted upon shall include: a.the name of the interested party and the nature of the interest;b.the decision as to whether the interest presented a conflict of interest; c.any alternatives to a proposed contract or transaction considered by the board; and d.if the transaction was approved, the basis for the approval. Sai Global Missions Conflict of Interest Disclosure Form This form must be filed annually by all specified parties, as identified in Sai Global Mission Conflict of Interest Policy Statement (ratified by the Sai Global Missions Board of Directors on May 2014.By signing below, I affirm that: 1.I have received and read a copy of the Conflict of Interest Policy;2.I agree to comply with the policy;3.I have no actual or potential conflicts as defined by the policy or if Ihave, I have previously disclosed them as required by the policy or am disclosing them below. Disclose here, to the best of your knowledge:1.any entity in which you participate (as a director, officer, employee, owner, or member) with which the Corporation has a relationship;2.any transaction in which SGM is a participant as to which you might have a conflicting interest; and 3.any other situation which may pose a conflict of interest. The undersigned, by their affixed signature, note their understanding of the implications of this policy.Signature: __________________Printed Name: __________________ Date: _________ |
| FORM 990 Part III 1 ORGANIZATIONS MISSION | Form 990, Part III, Line 1 - Organization Mission Sai Global Mission (SGM) is a Non-Profit Organization focused on Societal advancement initiatives for helping rural communities and offering free services to the underserved in the areas of healthcare, education, nutrition and rural care irrespective of race, religion, gender, age, caste, creed, economic status, sexual orientation and country of origin. Every individual and every child matter to SGM. SGM embraces an all-inclusive approach by offering its services to anyone in need of the same without any discrimination.SGM provides free lifesaving heart surgeries for underprivileged children globally and provides access to quality-based holistic education and nutritious breakfast meals to children from rural communities in India. The program also provides free medical camps and nutritious meals, clean drinking water to several villages in India, and supports any disaster relief initiatives to help the underprivileged. As part of expanding rural healthcare initiatives, SGM has expanded its mission to support medical education to rural students. SGM is also serving children of Fiji, South Pacific Islands, and Sri Lanka with free heart surgeries and addressing rural care needs. The organization is looking to expand its humanitarian initiatives to other underserved countries in Africa and Asia. SGM follows the United Nations principles towards sustainable developmental goals GOAL 1: No Poverty.GOAL 2: Zero Hunger.GOAL 3: Good Health and Well-being. GOAL 4: Quality Education.GOAL 5: Gender EqualityGOAL 6: Clean Water and Sanitation.GOAL 10: Reduced InequalitiesGOAL 16: Peace, Justice, & Strong Institutions SGM is a for impact organization that has a diverse group of members whose vision aligns with the principles and values of the organization towards selfless, love, and compassion to all in order to end the suffering of underserved populations. SGMs shared vision of changing lives and saving lives to underprivileged communities without any discrimination contributes to an equitable, diverse, and inclusive culture within the organization to serve underprivileged individuals and communities without any discrimination. |
| FORM 990, Part III, line 4 - All accomplishments | Sai Global Mission Activities Our Impact: Rural care: Providing medical services through medical camps and food distribution to rural villagers in India. Medical camps were conducted every week in various states serving over 200,000 villagers. SGM also supported free medical and education initiatives in villages in India. Our affiliate partner trust honors the voices of the villagers while taking into account regular community feedback from beneficiaries while embracing their cultural sensitivity and looking into how to better serve their needs based on the feedback received. The community members are involved the decision-making process for improvements in providing adequate educational services and medical care based on their feedback and need. Healthcare: SGM believes that every child has a right to healthy childhood. 34,000+ childrens lives have been saved by free of cost heart surgeries430,000+ diagnostic consultations have been completed for pregnant women to pediatric heart health300,598+ maternal and children outreach screenings. Education initiatives, and antenatal care were given to pregnant mothers to ensure healthy children were delivered. Postnatal care were provided to mothers and newborns after birth. 7000+ - Healthy Babies DeliveredNutrition: Serving 10 Million children with morning nutrition. Completed health screenings and dental services to these children and safe drinking water in the villages/schools. 500,000+ villagers have access to clean drinking water. Education: More than 5000 boys and girls from rural areas of India are provided free value based holistic education. As part of the expansion of both rural healthcare and education initiatives, SGM has helped support the medical education of rural students to better under rural healthcare needs. |
| Form 990, Part VI, line 12b | All parties received copies of the policy. No conflicts were declared. Should a conflict arise, the board will complete the procedure declared in the policy and vote to authorize or reject the transaction or take any other action deemed necessary to address the conflict. |
| Form 990, Part VI, line 19 | Governing documents disclosure explanation the foundation's governing documents, policies and financial statements are available to all interested parties upon request. |
| Sai Global Missions Retention Record and Destruction Policies | Sai Global Missions Retention Record and Destruction PoliciesThese policies cover all records regardless of physical form or characteristics which have been made or received by Sai Global Mission (SGM) in the course of doing business.I. Purpose of policiesThese policies provide for the systematic review, retention and destruction of records received or created by Sai Global Mission in connection with the transaction of business. These policies cover all records, regardless of physical form, contain guidelines for how long certain records should be kept and how records should be destroyed.These policies are designed to ensure compliance with federal and state laws and regulations, to eliminate accidental or innocent destruction of records and to facilitate SGMs operations by promoting efficiency and freeing up valuable storage space. Included in the federal laws necessitating compliance with these policies is the Sarbanes-Oxley Act ("The American Competitiveness and Corporate Accountability Act of 2002"), which makes it a crime to alter, cover up, falsify, or destroy any document with the intent of impeding or obstructing any official proceeding.II. Records coveredThese policies apply to all records in any form, including electronic documents.A record is any material that contains information about SGMs plans, results, policies or performance. Anything that can be represented with words or numbers is a business record for purposes of these policies.Electronic documents must be retained as if they were paper documents. Therefore, any electronic files, including information received on line, that fall into one of the document types on the schedule must be maintained for the appropriate amount of time. For example, if a user has sufficient reason to keep an email message, the message should be printed in hard copy and kept in the appropriate file or moved to an archive computer file folder. Backup and recovery methods will be tested on a regular basis.III. Record RetentionSGM follows the document retention procedures outlined below. Documents that are not listed, but are substantially similar to those listed in the schedule will be retained for the appropriate length of time.A.Permanent RetentionPermanent recordsPermanent records are records required by law to be permanently retained and which are ineligible for destruction at any time for any reason. These records are necessary for the continuity of business and the protection of the rights and interests of the organization and of individuals. These include records such as organizational documents (Articles of Incorporation and Bylaws), Board minutes and policies, federal and state tax exempt status and independent audits.No record, whether or not referenced, may be destroyed if in any way the records refer to, concern, arise out of or in any other way are involved in pending or threatened litigation.While the listings below contain commonly recognized categories of records, the list should not be considered as having identified all records that [Nonprofit name] may need to consider for permanent and non-permanent status. In particular, and as noted above, any documents that are, or may be involved in pending or threatened litigation, must be retained. The nonprofits legal counsel should be asked to assist in determining what records must be retained.Corporate Records PermanentAnnual Reports to Secretary of State/Attorney General Articles of Incorporation Board Meeting and Board Committee MinutesBoard Policies/ResolutionsBy-laws Construction DocumentsFixed Asset RecordsIRS Application for Tax-Exempt Status (Form 1023) IRS Determination Letter, DBA documentationsState Sales Tax Exemption LetterFinancial statements at the end of the year Accounting and Corporate Tax Records - PermanentAnnual Audits and Financial Statements Depreciation SchedulesAudit reports of accountantsGeneral Ledgers and end of the year statementsIRS 990 Tax ReturnsCapital stock and bond records: ledgers, transfer payments, stubs showing issues, record of interest coupon, optionsChecks (canceled, for important payments; i.e., taxes, purchase of property, special contracts, etc. [checks should be filed with the papers pertaining to the underlying transaction]Financial statements (end-of-year): PermanentlyGeneral ledgers and end-of-year statements: PermanentlyBank records Permanent Check Registers Payroll and Employment Tax Records PermanentPayroll RegistersState Unemployment Tax RecordsEmployee Records PermanentEmployment and Termination Agreements B. Nonpermanent retention Retirement and Pension Plan Documents Legal, Insurance and Safety Records PermanentAppraisalsCopyright RegistrationsInsurance Policies (expired)Insurance records, current accident reports, claims, policies, etc.: Permanently Contracts and leases in effectInvestment recordsReal Estate Documents Stock and Bond Records Trademark Registrations Correspondence (legal and important matters): Permanently Donation records of endowment funds and of significant restricted funds: Permanently Capital stock and bond records: ledgers, transfer payments, stubs showing issues, record of interest coupon, options, etc.: PermanentlyMinute books of Board of Directors, including Bylaws and Articles of Incorporation: Permanently Tax returns and worksheets, revenue agents reports, and other documents relating to determination of tax liability: Permanently B.Non-permanent retentionNon-permanent recordsCertain records are not required by law to be permanently retained and may be destroyed after the passage of certain years or upon the passing of events as defined by these policies. Notwithstanding the listing of documents below, no record, whether or not referenced may be destroyed if in any way the records refer to, concern, arise out of or in any other way are involved in pending or threatened litigation.Corporate RecordsContracts and leases (after expiration): 10 yearsCorrespondence, general: 5 years Accounting and Corporate Tax RecordsAccounts Payable ledgers and schedules 10 years Accounts Receivable ledgers and schedules 10 years Business Expense Records 10 yearsDonation Records 10 yearsJournal Records 10 yearsInvoices to customers 10 yearsInvoices from vendors 10 years Sales records: 10 yearsVoucher register and schedules: 10 yearsCash Receipts Credit Card Receipts 10 yearsBank Records 10 yearsBank Statements and Reconciliation 10 yearsElectronic Fund Transfer Documents 10 yearsCash books: 10 yearsChecks (canceled, with exception of checks cancelled for important payments): 10 yearsDepreciation schedules: 10 yearsDuplicate deposit slips: 10 yearsInternal reports, miscellaneous: 5 yearsInventories of products, materials, supplies: 10 years Invoices to customers: 10 years Invoices from vendors: 10 years Journals: 10 years Purchase orders: 5 yearsEmployee DocumentationPayroll records and summaries, including payments to pensioners: 10 yearsEarnings Records Garnishment Records Payroll Tax returns W-2 Statements 7 years Employee personnel records (after termination): 7 yearsEmployment applications: 3 yearsRecords Relating to Promotion, Demotion or Discharge 7 years after termination Accident Reports and Workers Compensation Records 5 years after termination of claim Salary Schedules 5 yearsEmployment Applications 3 yearsTime sheets and cards: 10 yearsOther Documentations:Donor Records and Acknowledgement Letters 10 yearsGrant Applications and Contracts 5 years after completionExpense analyses and expense distribution schedules (includes allowance and reimbursement of employees, officers, etc., for travel and other expenses: 10 years Scrap and salvage records: 10 yearsSubsidiary ledgers: 10 yearsVolunteer records: 3 years IV. Emergency PlanningSGMs records will be stored in a safe, secure and accessible manner. All documents and financial files that are essential to keeping SGM operating in an emergency will be duplicated or backed up at least every week and maintained off site. All other documents and financial files will be duplicated or backed up periodically as identified by the selected board member(s) or other person as designated by the Board members and maintained off-site.VI. Document DestructionSGM board members or other representative as designated by the Chief Professional Officer is responsible for the ongoing process of identifying its records which have met the required retention period and overseeing their destruction. Destruction of financial and personnel-related documents will be accomplished by shredding. Document destruction will be suspended immediately, upon any indication of an official investigation or when a lawsuit is filed or appears imminent. Destruction will be reinstated upon conclusion of the investigation or claim, whichever is latest.VII. ComplianceFailure on the part of employees to follow this policy can result in possible civil and criminal sanctions against SGM and its employees and possible disciplinary action against responsible |
| WHISTLE BLOWER POLICY | WHISTLE BLOWER POLICY-SAI GLOBAL MISSION SAI Global Mission (SGM)encourages its employees to report improper activities in the workplace and will protect employees from retaliation for making any such report in good faith.Employee Rights:Employees have the right to report, without suffering retaliation, any activity by SGM or any of our employees that the employee reasonably believes: 1) violates any state or federal law; 2) violates or amounts to noncompliance with a state or federal rule or regulation; or 3) violates fiduciary responsibilities by a nonprofit corporation. In addition, employees can refuse to participate in an activity that would result in a violation of state or federal statutes, or a violation or noncompliance with a state or federal rule or regulation.Employees are also protected from retaliation for having exercised any of these rights in any former employment. An employee is protected from retaliation only if the employee brings the alleged unlawful activity, policy, or practice to the attention of SGM and provides SGM with reasonable opportunity to investigate and protect alleged activity. The protection described below is only available to employees that comply with this requirement.The whistleblower protection laws do not entitle employees to violate a confidential privilege of SGM (such as the attorney-client privilege) or improperly disclose trade-secret information.Where to ReportEmployees have the duty to comply with all applicable laws and to assist SGM to ensure legal compliance. An employee who suspects a problem with legal compliance is required to report the situation(s) to the Executive Director or the President & CEO of SGM if the complaint involves members of the board.Protection from Retaliation SGM will not retaliate against an employee who in good faith, has made a protest or raised a complaint against some practice of SGM, or of another individual or entity with whom SGM had a business relationship, on the basis of a reasonable belief that the practice is in violation of law or a clear mandate of public policy.It is the intent of this policy to encourage employees to report concerns about SGM s practice and there shall be no retaliation for any reports made pursuant to this policy. Any employee who believes they have been retaliated against for whistle blowing may file a complaint with either the Executive Director or the President & CEO of SGM. Any complaint of retaliation will be promptly investigated and remedial action taken when warranted. This protection from retaliation is not intended to prohibit managers or supervisors from taking action, including disciplinary action, in the ordinary course of business based on valid performance-related factors. Please sign below to confirm you have read and understand the Whistleblower policy: Employer identification number ________________________________Employee Signature__________________________Employees typed or printed namecc: Employee, Personnel File ___________Date___________ |
| Software ID: | 24020490 |
| Software Version: | 2024v5.2 |