| Return Reference | Explanation |
|---|---|
| FORM 990, PART VI, SECTION A, LINE 2 | THE FOLLOWING DIRECTORS HAVE FAMILY RELATIONSHIPS. DIRECTOR JERRY BUTMAN AND DIRECTOR CHACE BUTMAN. DIRECTOR JACK AND JOHNNY SHEPARD. DIRCTORS BRADLEY AND WILLIS TAUBERT. |
| FORM 990, PART VI, SECTION A, LINE 4 | BYLAWS WERE REVIEWED AND AMENDED TO UPDATE THEM IN ORDER TO REFLECT THE ORGANIZATION'S CURRENT BUSINESS METHODS. BELOW ARE SOME OF THE CHANGES. OTHER MINOR CHANGES WERE MADE BUT NOT REPORTED HERE ON THE 990. TO ALLOW ACTIVE MEMBERS FROM OUTSIDE THE STATE OF TEXAS, BUT THESE MEMBERS WILL NOT HAVE VOTING RIGHTS OR HOLD OFFICE. TO ALLOW FOR REMOTE PARTICIPATION FOR METTINGS VIA PHONE, INTERNET OR ANY APPROVED METHOD. ELIMINATED THE TREASURER POSITION DELEGATING FINANCIAL RESPONSIBILITIES TO THE EXECUTIVE DIRECTOR. |
| FORM 990, PART VI, SECTION A, LINE 6 | THE ASSOCIATION IS A VOLUNTARY TRADE ORGANIZATION AVAILABLE TO COTTON GINS AND ORGANIZATIONS ASSOCIATED WITH THE GINNING INDUSTRY AND LOCATED WITHIN THE STATE OF TEXAS. |
| FORM 990, PART VI, SECTION A, LINE 7A | THE MEMBERS OF THE ASSOCIATION VOTE ON THE BOARD OF DIRECTORS. ELECTIONS ARE DONE ON A ONE MEMBER ONE VOTE BASIS PER DISTRICT. EVERY DISTRICT HAS AT LEAST ONE DIRECTOR AND ONE ALTERNATE DIRECTOR. FOR EVERY 100,000 COTTON BALES OF SUPPORT, A DISTRICT ADDS ANOTHER DIRECTOR FOR THAT DISTRICT. THE CUMULATIVE BOARD OF DIRECTORS FROM THE DISTRICTS VOTE ON THE OFFICERS OF THE ASSOCIATION. |
| FORM 990, PART VI, SECTION A, LINE 7B | ANY CHANGES TO THE ASSOCIATION'S CONSTITUTION OR BY-LAWS REQUIRE APPROVAL FROM THE MEMBERS OF THE ASSOCIATION. |
| FORM 990, PART VI, SECTION B, LINE 11B | NO REVIEW WAS OR WILL BE CONDUCTED. |
| FORM 990, PART VI, SECTION C, LINE 19 | THE GOVERNING DOCUMENTS AND AUDITED FINANCIAL STATEMENTS ARE AVAILABLE FOR VIEWING BY THE PUBLIC AT THE ORGANIZATION'S OFFICE IN ROUND ROCK, TX. |
| FORM 990, PART XII, LINE 2C: | THE BOARD AS A WHOLE IS RESPONSIBLE FOR OVERSEEING THE FINANCIAL STATEMENT AUDIT AND SELECTING THE INDEPENDENT FINANCIAL STATEMENT AUDITOR. |
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