| Return Reference | Explanation |
|---|---|
| FORM 990, PART VI, SECTION A, LINE 3 | THE ORGANIZATION OUTSOURCES MANAGEMENT AND OPERATION FUNCTION TO THE ACEP NATIONAL OFFICE. |
| FORM 990, PART VI, SECTION A, LINE 6 | THE ORGANIZATION HAS MEMBERS. THE QUALIFICATIONS FOR MEMBERSHIP IN THE NEW JERSEY CHAPTER SHALL BE THE SAME AS THOSE FOR MEMBERSHIP IN THE COLLEGE AND FURTHER ALL MEMBERS, DIRECTORS, OFFICERS AND COUNCILLORS OF THE NEW JERSEY CHAPTER SHALL BE MEMBERS OF THE COLLEGE. MEMBER CLASSIFICATIONS IN THE NEW JERSEY CHAPTER SHALL BE THOSE DESIGNATED BY THE COLLEGE IN ITS BYLAWS. |
| FORM 990, PART VI, SECTION A, LINE 7A | MEMBERS HAVE THE POWER TO VOTE FROM A LIST OF NOMINEES FOR AVAILABLE ELECTED BOARD POSITIONS. VOTING MUST BE SUBMITTED ELECTRONICALLY PRIOR TO THE ANNUAL MEETING. A MAJORITY OF THE LEGAL VOTES CAST BY CHAPTER MEMBERS VOTING ELECTS THE DIRECTORS. |
| FORM 990, PART VI, SECTION A, LINE 7B | THE CHAPTER BYLAWS AND AMENDEMENTS SHALL NOT BECOME EFFECTIVE UNTIL APPROVED BY THE BOARD OF DIRECTORS OF THE COLLEGE OR THEIR DESIGNEE. THE CHAPTER BYLAWS MAY BE AMENDED BY A TWO-THIRDS VOTE OF THE MEMBERS VOTING AT A MEETING OF THE CHAPTER. |
| FORM 990, PART VI, SECTION B, LINE 11B | ORGANIZATION'S PROCESS TO REVIEW FORM 990 UPON TAX PREPARER COMPLETION OF IRS FORM 990, THE FORM AND ACCOMPANYING SCHEDULES SHALL BE REVIEWED BY THE EXECUTIVE DIRECTOR, THE ASSOCIATION MANAGEMENT COMPANY'S CHIEF OPERATING OFFICER, AND CONTROLLER. THEREAFTER, AN ELECTRONIC COPY OF THE FORM AND ACCOMPANYING SCHEDULES SHALL BE PROVIDED TO THE BOARD OF DIRECTORS, ALONG WITH INSTRUCTIONS FOR CONTACTING ASSOCIATION HEADQUARTERS WITH COMMENTS AND QUESTIONS, IF ANY. A TWO-WEEK TIMEFRAME SHALL BE PROVIDED FOR COMMENTS AND QUESTIONS. QUESTIONS OR OTHER MATTERS THAT ARISE DURING THE REVIEW PERIOD SHALL BE ADDRESSED PROMPTLY. FOLLOWING THE TWO-WEEK REVIEW PERIOD, IF NO ADDITIONAL, UNANSWERED CONCERNS ARE IDENTIFIED, THE FILING VERSION OF THE FORM 990 AND ACCOMPANYING SCHEDULES SHALL BE PROVIDED TO THE BOARD PRESIDENT FOR AUTHORIZING SIGNATURE AND SUBMISSION TO THE INTERNAL REVENUE SERVICE. |
| FORM 990, PART VI, SECTION B, LINE 12C | ON AN ANNUAL BASIS, ALL INTERESTED PERSONS, WHICH INCLUDES ANY MEMBER OF THE BOARD OF DIRECTORS, A PRINCIPAL OFFICER, OR A MEMBER OF A COMMITTEE WITH GOVERNING BODY DELEGATED POWERS, ARE PROVIDED A COPY OF THE CONFLICT OF INTEREST POLICY AND ARE REQUIRED TO COMPLETE AND SIGN AN ACKNOWLEDGEMENT AND DISCLOSURE OF ACTUAL OR POTENTIAL CONFLICTS OF INTEREST. ALL COMPLETED FORMS ARE REVIEWED BY THE BOARD PRESIDENT AS DEFINED IN THE POLICY. A CONFLICT OF INTEREST IS A TRANSACTION OR RELATIONSHIP, WHICH PRESENTS OR MAY PRESENT A CONFLICT BETWEEN INTERESTED PERSON'S OBLIGATIONS TO THE ORGANIZATION AND THAT PERSON'S PERSONAL, BUSINESS, OR OTHER INTEREST. PROCEDURE FOR ADDRESSING A CONFLICT OF INTEREST: THE INTERESTED PERSONS MAY MAKE A PRESENTATION TO THE BOARD OF DIRECTORS, BUT, AFTER THE PRESENTATION, HE/SHE SHALL LEAVE THE MEETING DURING THE DISCUSSION OF, AND THE VOTE ON THE TRANSACTION OR ARRANGEMENT INVOLVING THE POSSIBLE CONFLICT OF INTEREST. THE BOARD PRESIDENT SHALL, IF APPROPRIATE, APPOINT A DISINTERESTED PERSON OR COMMITTEE TO INVESTIGATE ALTERNATIVES TO THE PROPOSED TRANSACTIONS OR ARRANGEMENT. AFTER EXERCISING DUE DILLIGENCE, THE BOARD OF DIRECTORS SHALL DETERMINE WHETHER THE ORGANIZATION CAN OBTAIN WITH REASONABLE EFFORTS A MORE ADVANTAGEOUS TRANSACTION OR ARRANGEMENT FROM A PERSON OR ENTITY THAT WOULD NOT GIVE RISE TO A CONFLICT OF INTEREST. IF A MORE ADVANTAGEOUS TRANSACTION OR ARRANGEMENT IS NOT REASONABLY POSSIBLE UNDER CIRCUMSTANCES NOT PRODUCING A CONFLICT OF INTEREST, THE BOARD OF DIRECTORS SHALL DETERMINE BY MAJORITY VOTE OF THE DISINTERESTED DIRECTORS WHETHER THE TRANSACTION OR ARRANGEMENT IS IN THE ORGANIZATION'S BEST INTEREST, FOR ITS OWN BENEFIT, AND WHETHER IT IS FAIR AND REASONABLE IN CONFORMITY WITH THIS DETERMINATION. THE BOARD OF DIRECTORS SHALL MAKE ITS DECISION AS TO WHETHER TO ENTER INTO THE TRANSACTION OR ARRANGEMENT. |
| FORM 990, PART VI, SECTION C, LINE 19 | POST TO THE ORGANIZATION'S WEBSITE AN ACKNOWLEDGEMENT OF THE ORGANIZATION'S COMPLIANCE WITH THE IRS CODE FOR PUBLIC INSPECTION REQUIREMENTS, WITH INSTRUCTIONS FOR CONTACTING THE ORGANIZATION'S HEADQUARTERS TO ARRANGE IN-PERSON INSPECTION AND/OR FURNISH COPIES ON REQUEST, INCLUDING FORM 1024, FORM 990, GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICY, AND FINANCIAL STATEMENTS. |
| FORM 990, PART XII, LINE 1: | THE ORGANIZATION USES A MODIFIED CASH ACCOUNTING METHOD. |
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