| Return Reference | Explanation |
|---|---|
| FORM 990, PART VI, SECTION A, LINE 3 | CM SERVICES, INC. MANAGES ALL ASPECTS OF THE ORGANIZATION'S OPERATIONS IN ACCORDANCE WITH THE ORGANIZATION'S BYLAWS AND POLICIES. OPERATIONS MAY INCLUDE, BUT ARE NOT LIMITED TO, ADMINISTRATION, MEMBERSHIP, FINANCE AND ACCOUNTING, CONVENTION/TRADESHOW/MEETING PLANNING, EDUCATION, MARKETING, INFORMATION TECHNOLOGY, AND GOVERNMENT RELATIONS. CM SERVICES, INC. EMPLOYEES PROVIDE THESE SERVICES. MANAGEMENT FEES PAID TO CM SERVICES, INC. FOR THESE SERVICES AMOUNTED TO $300,300. |
| FORM 990, PART VI, SECTION A, LINE 6 | THE ORGANIZATION SERVES THOSE INVOLVED IN THE CRYOGENIC INDUSTRY OR WHO USE CRYOGENIC TECHNOLOGY IN THEIR BUSINESS, AND IS GOVERNED BY ITS MEMBERS. MEMBERS ARE BROKEN OUT BETWEEN TWO CATEGORIES: CORPORATE SUSTAINING MEMBERSHIP AND INDIVIDUAL MEMBERSHIP. CORPORATE SUSTAINING MEMBERSHIP IS AVAILABLE TO COMPANIES, EDUCATIONAL INSTITUTIONS, GOVERNMENT AND PRIVATE SCIENTIFIC LABORATORIES OR AGENCIES, OR ANY ORGANIZATION INVOLVED IN CRYOGENICS, SUPERCONDUCTIVITY OR A RELATED FIELD. EACH CORPORATE SUSTAINING MEMBER DESIGNATES ONE (1) MAIN CONTACT (THE "DESIGNATED REPRESENTATIVE") AND IS ENTITLED TO AN UNLIMITED NUMBER OF OTHER DELEGATES WHO ARE EMPLOYEES OF THE MEMBER CORPORATION. ONLY THE DESIGNATED REPRESENTATIVES HAVE VOTING PRIVILEGES. INDIVIDUAL MEMBERSHIP IS AVAILABLE TO INDIVIDUALS INTERESTED OR INVOLVED IN ANY PHASE OF CRYOGENICS, SUPERCONDUCTIVITY OR A RELATED FIELD. ALL INDIVIDUAL MEMBERS HAVE VOTING PRIVILEGES. |
| FORM 990, PART VI, SECTION A, LINE 7A | ELECTIONS SHALL TAKE PLACE EVERY OTHER YEAR (EVEN YEARS). A CALL FOR NOMINATIONS WILL BE DISTRIBUTED TO ALL VOTING MEMBERS AND POSTED TO THE SOCIETY WEBSITE. ONCE THE NOMINATION DEADLINE HAS PASSED, THE BOARD OF DIRECTORS WILL REVIEW AND APPROVE THE SLATE OF NOMINEES. ONCE APPROVED, THE SLATE OF NOMINEES WILL BE DISTRIBUTED TO ALL VOTING MEMBERS FOR A VOTE. MEMBERS WILL HAVE A MINIMUM OF 30 DAYS TO CAST THEIR VOTE. ONCE THE RESULTS ARE TALLIED, THE EXECUTIVE DIRECTOR WILL ANNOUNCE THE WINNERS OF THE ELECTION THROUGH A NEWSFLASH EMAIL TO THE MEMBERS OF THE SOCIETY. |
| FORM 990, PART VI, SECTION A, LINE 7B | CHANGES TO BY-LAWS, POLICIES, MEMBERSHIP CATEGORIES, ETC. ARE APPROVED BY MEMBERS. |
| FORM 990, PART VI, SECTION B, LINE 11B | THE MANAGEMENT COMPANY WORKS CLOSELY WITH THE FORM 990 PREPARER IN ANSWERING ALL QUESTIONS ON THE FORM AS WELL AS PROVIDING ACCURATE FINANCIAL AND OTHER INFORMATION FOR INCLUSION. A DRAFT OF THE FORM IS THEN REVIEWED BY THE MANAGEMENT COMPANY PRIOR TO FINALIZATION. ANY CHANGES THEY DETERMINE ARE REQUIRED ARE INCORPORATED INTO THE FORM PRIOR TO ISSUE. A DRAFT IS ALSO PROVIDED TO THE BOARD OF DIRECTORS PRIOR TO FILING. |
| FORM 990, PART VI, SECTION B, LINE 12C | THE CRYOGENIC SOCIETY OF AMERICA INC. (CSA) MONITORS CONFLICTS OF INTEREST THROUGH (A) OPEN COMMUNICATIONS WITH OUR BOARD AND MEMBERSHIP, (B) UTILIZING A THIRD-PARTY PROFESSIONAL ASSOCIATION MANAGEMENT COMPANY TO MANAGE CSA, (C) REQUIRING CHECKS, DRAFTS OR OTHER METHODS FOR PAYMENT TO BE SIGNED BY THE PRESIDENT OF CSA OR BY AN OFFICER DETERMINED BY RESOLUTION OF THE BOARD OF DIRECTORS AND (D) PUTTING ALL BUSINESS TRANSACTIONS TO A VOTE OF OUR FULL BODY. WHEN THERE IS A QUESTION AS TO WHETHER A CONFLICT OF INTEREST EXISTS, THE INDIVIDUAL AFFECTED SHALL DISCLOSE THE POTENTIAL CONFLICT OF INTEREST AND ANY AND ALL RELEVANT INFORMATION TO THE BOARD OF DIRECTORS. AFTER DISCLOSURE IS MADE, THE BOARD OF DIRECTORS SHALL MEET TO DETERMINE WHETHER A CONFLICT OF INTEREST, DETRIMENTAL TO THE SOCIETY, EXISTS. |
| FORM 990, PART VI, SECTION C, LINE 18 | FORMS ARE MADE AVAILABLE UPON REQUEST. |
| FORM 990, PART VI, SECTION C, LINE 19 | STATEMENTS ARE MADE AVAILABLE UPON REQUEST. |
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