| Return Reference | Explanation |
|---|---|
| FORM 990, PART VI, SECTION B, LINE 11B | A COPY OF THE FORM 990 WILL BE SHARED WITH THE BOARD FOR DISCUSSION AND THEN VOTED UPON FOR APPROVAL PRIOR TO SUBMISSION. |
| FORM 990, PART VI, SECTION B, LINE 12C | PIMA COUNTY BAR ASSOCIATION'S (PCBA) CONFLICT OF INTEREST POLICY COVERS ITS EMPLOYEES, OFFICERS AND DIRECTORS. EACH COVERED INDIVIDUAL MUST MAKE FULL DISCLOSURE, PREFERABLY IN WRITING IF TIME PERMITS, OTHERWISE ORALLY AT THE MEETING AT WHICH THE MATTER IS TO BE CONSIDERED, OF THE RELATIONSHIP OR INTEREST TO THE PRESIDENT AND TO THE CHAIR OF ANY COMMITTEE ACTING ON THE CONTRACT OR TRANSACTION, PRIOR TO DISCUSSION OR ACTION ON SUCH CONTRACTION OR TRANSACTION. THE CONTRACT OR TRANSACTION WILL BE CONSIDERED PROPERLY AUTHORIZED, APPROVED, OR RATIFIED ONLY IF THERE IS A FAVORABLE VOTE OF A MAJORITY OF PCBA'S DIRECTORS PRESENT AND VOTING AT SUCH MEETING. THE PERSON HAVING A CONFLICT OF INTEREST MUST VACATE THE ROOM WHEN THE MATTER IS BEING VOTED UPON AND MUST NOT PARTICIPATE IN THE FINAL DELIBERATION OR DECISION REGARDING THE MATTER, OTHER THAN TO BE AVAILABLE TO PRESENT FACTUAL INFORMATION OR RESPOND TO QUESTIONS. THE COVERED INDIVIDUAL WHO HAS SUCH A RELATIONSHIP OR INTEREST WILL NOT BE COUNTED IN DETERMINING THE EXISTENCE OF A QUORUM FOR THE PURPOSE OF VOTING UPON THE CONTRACT OR TRANSACTION AT ANY MEETING. THE MINUTES OF THE MEETING MUST REFLECT THAT THE CONFLICT DISCLOSURE WAS MADE, THE VOTE TAKEN AND, WHERE APPLICABLE, THE ABSTENTION FROM VOTING AND PARTICIPATION OF THE COVERED INDIVIDUAL. |
| FORM 990, PART VI, SECTION C, LINE 19 | DOCUMENTS ARE AVAILABLE TO THE PUBLIC PER A WRITTEN REQUEST TO SEE A COPY OF THE 990 FILING. |
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