| Return Reference | Explanation |
|---|---|
| FORM 990, PAGE 2, PART III, LINE 3 | EFFECTIVE AUGUST 31, 2024, ALL OPERATIONS OF THE CONVENTION AND VISITOR'S BUREAU (CVB) WERE MOVED FROM THE CHAMBER TO THE COUNTY GOVERNMENT OF PUTNAM COUNTY AS A RESULT OF A STRATEGIC DECISION TO ENABLE THE CVB TO QUALIFY FOR FUNDING ONLY AVAILABLE TO PROGRAMS OPERATING UNDER GOVERNMENT ENTITIES. |
| FORM 990, PAGE 6, PART VI, LINE 4 | THE ORGANIZATION'S BOARD VOTED TO APPROVE UPDATES TO ITS BYLAWS IN SEPTEMBER 2024. IN ADDITION TO MINOR VERBIAGE UPDATES, CHANGES INCLUDED: - UPDATED MISSION STATEMENT - NON-DISCRIMINATION STATEMENT AND MEMBERSHIP APPLICATION APPROVAL PROCESS ADDED TO MEMBER APPLICATION SECTION - GUIDELINES ON EXPELLING MEMBERS, REMOVING DELINQUENT MEMBERS, AND RE- INSTATEMENT PROCESS FOR MEMBERS - INSTATEMENT OF QUARTERLY BOARD MEETINGS AND GUIDELINES FOR CALLING ADDITIONAL MEETINGS AS NEEDED - UPDATES TO BOARD MEMBER REQUIRED ATTENDANCE GUIDELINES - EXPANSION OF DUTIES OF EXECUTIVE COMMITTEE REGARDING OVERSIGHT OF CEO SELECTION AND EVALUATIONS |
| FORM 990, PAGE 6, PART VI, LINE 6 | LOCAL BUSINESSES AND INDIVIDUALS CAN PAY AN ANNUAL FEE TO BECOME A MEMBER OF THE PUTNAM COUNTY CHAMBER OF COMMERCE. |
| FORM 990, PAGE 6, PART VI, LINE 7A | CHAMBER MEMBERS ELECT THE BOARD OF DIRECTORS OF THE ORGANIZATION. |
| FORM 990, PAGE 6, PART VI, LINE 11B | THE FORM 990 IS REVIEWED BY MANAGEMENT OFFICIALS PRIOR TO FILING WITH THE IRS. |
| FORM 990, PAGE 6, PART VI, LINE 12C | A DIRECTOR / STAFF MEMBER SHOULD IMMEDIATELY (A) DISCLOSE TO THE BOARD / PRESIDENT THE EXISTENCE AND CIRCUMSTANCES OF ANY TRANSACTION OR RELATIONSHIP THAT HE OR SHE REASONABLY EXPECTS COULD GIVE RISE TO AN ACTUAL OR APPARENT CONFLICT OF INTEREST WITH THE CHAMBER, (B) REFRAIN FROM USING HIS OR HER PERSONAL INFLUENCE TO ENCOURAGE THE CHAMBER TO ENTER INTO THE TRANSACTION AND (C) PHYSICALLY EXCUSE HIMSELF OR HERSELF FROM PARTICIPATION IN ANY DISCUSSIONS REGARDING THE TRANSACTION WITH DIRECTORS, OFFICERS AND EMPLOYEES OF THE CHAMBER AND AT MEETINGS OF THE BOARD, EXCEPT TO RESPOND TO REQUESTS FOR INFORMATION ABOUT THE TRANSACTION. |
| FORM 990, PAGE 6, PART VI, LINE 15A | PRESIDENT/CEO HAS AN ANNUAL PERFORMANCE EVALUATION BY THE BOARD CHAIR, PAST CHAIR, AND CHAIR ELECT WHO THEN RECOMMEND TO THE BOARD ANY CHANGE IN COMPENSATION/BENEFITS. |
| FORM 990, PAGE 6, PART VI, LINE 15B | ALL STAFF MEMBERS HAVE AN INDIVIDUAL PERFORMANCE PLAN WITH AN ANNUAL PERFORMANCE EVALUATION BY THEIR SUPERVISOR. |
| FORM 990, PAGE 6, PART VI, LINE 19 | THE ORGANIZATION'S GOVERNING DOCUMENTS AND FORM 990 ARE AVAILABLE UPON REQUEST. |
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