| Return Reference | Explanation |
|---|---|
| FORM 990, PART VI, SECTION A, LINE 6 | MEMBERS OF THE ASSOCIATION ARE REQUIRED TO BE AN AUTHORIZED INSURER WITH THE AUTHORITY TO WRITE AUTOMOBILE LIABILITY INSURANCE IN TEXAS. |
| FORM 990, PART VI, SECTION A, LINE 7A | THE GOVERNING COMMITTEE IS MADE UP OF EIGHT REPRESENTATIVES OF INSURERS, FIVE PUBLIC MEMBERS, AND TWO LICENSED GENERAL LINES OR PERSONAL LINES PROPERTY AND CASUALTY AGENTS. REPRESENTATIVES OF INSURERS ARE ELECTED BY THE MEMBERS OF THE ASSOCIATION. PUBLIC MEMBERS ARE NOMINATED BY THE OFFICE OF PUBLIC INSURANCE COUNSEL AND SELECTED BY THE COMMISSIONER. ONE LICENSED GENERAL LINES OR PERSONAL LINES PROPERTY AND CASUALTY AGENTS IS SELECTED BY THE INDEPENDENT INSURANCE AGENTS OF TEXAS AND THE OTHER IS SELECTED BY THE COMMISSIONER OF INSURANCE. THE OFFICE OF PUBLIC INSURANCE COUNSEL MAY NOMINATE AND THE COMMISSIONER OF INSURANCE MAY APPOINT UP TO THREE ADDITIONAL PERSONS TO ACT AS ALTERNATES FOR PUBLIC MEMBERS. |
| FORM 990, PART VI, SECTION A, LINE 7B | THE ELECTION OF THE AT LARGE MEMBERS INCLUDE VOTES AND/OR PROXIES COMPLETED BY MEMBER COMPANIES. DECISIONS OF THE GOVERNING COMMITTEE THAT MODIFY THE ORGANIZATION'S PLAN OF OPERATION OR RULES & RATING MANUAL ARE SUBJECT TO APPROVAL BY THE COMMISSIONER OF THE TEXAS DEPARTMENT OF INSURANCE. |
| FORM 990, PART VI, SECTION B, LINE 11B | THE ACCOUNTING MANAGER, THE ASSOCIATION MANAGER REVIEW THE 990 FORM AND THE FORM IS PROVIDED TO THE GOVERNING COMMITTEE TO REVIEW BEFORE THE RETURN IS FILED. |
| FORM 990, PART VI, SECTION B, LINE 12C | ANNUALLY, WE REQUIRE ALL BOARD MEMBERS AND EMPLOYEES TO READ THE CONFLICT OF INTEREST POLICY, AND DISCLOSE ANY INTERESTS THAT COULD CAUSE CONFLICTS. GOVERNING COMMITTEE MEMBERS ARE REMINDED ABOUT CONFLICT OF INTEREST ISSUES. |
| FORM 990, PART VI, SECTION B, LINE 15 | A SALARY SURVEY/JOB DESCRIPTION REVIEW OF ALL POSITIONS WAS PERFORMED BY AN INDEPENDENT CONSULTANT IN 2017. THE CONSULTANT ALSO HELPED DEVELOP THE NEW JOB DESCRIPTION OF THE FRONT OFFICE STAFF IN 2018 DURING THE RESTRUCTURING OF THE POSITIONS. THE CONSULTANT CAME IN 2022 AND UPDATED THE SALARY INFORMATION AND A LIMITED TOTAL PAY ANALYSIS. THE ASSOCIATION MANAGER ADJUSTS THE SALARY GRADES AND REVIEWS EMPLOYEE PERFORMANCE AND DECIDES IF EMPLOYEES RECEIVE INCREASES (IF STILL WITHIN THE EMPLOYEE'S SALARY RANGE PER THE SALARY SURVEY). THE GOVERNING COMMITTEE REVIEWS THE ASSOCIATION MANAGER'S PERFORMANCE AND SETS THE ASSOCIATION MANAGER'S SALARY USING THE SALARY GRADES. ALL OTHER PERFORMANCE REVIEWS AND SALARIES ARE SET BY THE MANAGER USING THE SALARY GRADES. NOTE THAT THE MANAGER DOES PROVIDE THE INFORMATION ON THE EXPECTED SALARY CHANGES IN THE BUDGET DOCUMENT APPROVED FOR THE UPCOMING YEAR AND HAS HISTORICALLY GIVEN THE EXACT SALARIES TO THE GOVERNING COMMITTEE CHAIR SO THEY KNOW WHAT AMOUNT IS AVAILABLE WITHIN THE BUDGET GUIDELINES. |
| FORM 990, PART VI, SECTION C, LINE 19 | GOVERNING DOCUMENTS AND FINANCIAL STATEMENTS ARE AVAILABLE UPON REQUEST. THE WEBSITE INCLUDES GOVERNING COMMITTEE MEETING AGENDAS AND EXHIBITS THAT AT LEAST ANNUALLY INCLUDE THE CONFLICT OF INTEREST POLICY AND THE FINANCIALS ARE INCLUDED IN ALL REGULAR MEETINGS OF THE TAIPA GOVERNING COMMITTEE. THE INFORMATION FROM THE AUDIT IS ALSO INCLUDED GENERALLY IN THE AUGUST MEETING EXHIBITS FOR THE GOVERNING COMMITTEE. |
| FORM 990, PART IX, LINE 11G | CONSULTING AND ACTUARIAL FEES 116,714. |
| FORM 990, PART XI, LINE 9: | PENSION MINIMUM LIABILITY ADJUSTMENT -33,645. |
| FORM 990, PART XII, LINE 2C: | THE COMMITTEE THAT ASSUMES RESPONSIBILITY FOR THE OVERSIGHT OF THE AUDIT CHANGED THE OVERSIGHT PROCESS FROM THE AUDIT FINANCE COMMITTEE TO THE GOVERNING COMMITTEE. |
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