| Return Reference | Explanation |
|---|---|
| FORM 990 AUDIT IN PROCESS NOTE | THE ORGANIZATION'S AUDIT IS STILL IN PROCESS, SO THIS TAX RETURN INCLUDES AMOUNTS THAT MAY CHANGE ONCE THE AUDIT IS COMPLETE. WHEN THE AUDIT IS COMPLETED, WE WILL PREPARE AN AMENDED RETURN IF NECESSARY. |
| FORM 990, PART VI, SECTION A, LINE 6 | THE ORGANIZATION HAS TWO CLASSES OF MEMBERSHIP. ACTIVE MEMBERSHIP IN THE ASSOCIATION IS OPEN TO ANY INDIVIDUAL, PARTNERSHIP, FIRM OR CORPORATION ACTIVELY ENGAGED IN AND DEVOTING A SUBSTANTIAL PORTION OF TIME TO THE BUSINESS OF NEW MOTOR VEHICLE RETAILING, WHO IS OPERATING A PERMANENTLY ESTABLISHED PLACE OF BUSINESS ANYWHERE WITHIN THE BOUNDARIES OF THE STATE OF NEW MEXICO UNDER AN AUTHORIZED FRANCHISE CURRENTLY IN FORCE WITH THE MANUFACTURER OR DISTRIBUTOR. ASSOCIATED MEMBERSHIP IN THE ASSOCIATION IS OPEN TO ANY INDIVIDUAL, PARTNERSHIP, FIRM OR CORPORATION ENGAGED IN A BUSINESS ALLIED IN ANY WAY WITH THAT OF DEALING IN NEW MOTOR VEHICLE RETAILING WITHIN THE BOUNDARIES OF THE STATE OF NEW MEXICO. ONLY ACTIVE MEMBERS IN GOOD STANDING ARE ELIGIBLE FOR MEMBERSHIP ON THE BOARD OF DIRECTORS OR TO HOLD OFFICE IN THE ASSOCIATION. |
| FORM 990, PART VI, SECTION A, LINE 7A | EACH ACTIVE MEMBER IN GOOD STANDING SHALL BE ENTITLED TO CAST ONE VOTE IN ANY AND ALL ELECTIONS OF DIRECTORS FROM THE COUNTY IN WHICH SAID MEMBER'S DEALERSHIP IS LOCATED. |
| FORM 990, PART VI, SECTION B, LINE 11B | UPON COMPLETION OF THE FORM 990 BY THE INDEPENDENT ACCOUNTING FIRM, THE CFO REVIEWS THE 990 AND THEN PRESENTS IT TO THE BOARD OF DIRECTORS FOR THE BOARD'S REVIEW PRIOR TO FILING. |
| FORM 990, PART VI, SECTION B, LINE 12C | DISCLOSURE OF A CONFLICT OF INTEREST SHOULD BE MADE TO THE CHIEF EXECUTIVE OFFICER (OR IF S/HE IS THE ONE WITH THE CONFLICT, THE BOARD CHAIR), WHO SHALL BRING THE MATTER TO THE ATTENTION OF THE CHAIR OF THE AUDIT COMMITTEE, OR HIS/HER DESIGNEE. DISCLOSURE INVOLVING DIRECTORS SHOULD BE MADE TO THE BOARD CHAIR, OR IF S/HE IS THE ONE WITH THE CONFLICT, THEN TO THE CHAIR OF THE AUDIT COMMITTEE. THE AUDIT COMMITTEE SHALL DETERMINE WHETHER A CONFLICT EXISTS AND IN THE CASE OF AN EXISTING CONFLICT, WHETHER THE CONTEMPLATED TRANSACTION MAY BE AUTHORIZED AS JUST, FAIR, AND REASONABLE TO ANCT. THE DESICISON OF THE AUDIT COMMITTEE ON THESE MATTERS WILL REST IN THEIR SOLE DISCRETION, AND THEIR CONCERN MUST BE THE WELFARE OF ANCT AND THE ADVANCEMENT OF ITS PURPOSE. |
| FORM 990, PART VI, SECTION B, LINE 15 | THE CEO'S COMPENSATION IS DETERMINED BY INDEPENDENT MEMBERS OF THE EXECUTIVE COMMITTEE. IN THAT DETERMINATION, INDUSTRY COMPARATIVES ARE REVIEWED AND CONSIDERED. ANY COMPENSATION INCREASE REQUIRES APPROVAL BY THE EXECUTIVE COMMITTEE. THIS PROCESS IS UNDERTAKEN AS INCREASES OCCUR. THIS PROCESS WAS LAST COMPLETED IN 2016. THE ORGANIZATION MAINTAINS CONTEMPORANEOUS SUBSTANTIATION AND DELIBERATION OF THE DECISION. THE CFO COMPENSATION REQUIRES APPROVAL BY THE EXECUTIVE COMMITTEE. THE CEO PERFORMS THE REVIEW OF COMPARATIVES, WHICH INCLUDES SPEAKING WITH OTHER ASSOCIATION EXECUTIVES IN OTHER STATES AND NEW MEXICO. THE CEO THEN MAKES A RECOMMENDATION THAT IS PRESENTED FOR APPROVAL TO THE EXECUTIVE COMMITTEE. THE ORGANIZATION MAINTAINS CONTEMPORANEOUS SUBSTANTIATION AND DELIVERATION OF THE DECISION. |
| FORM 990, PART VI, SECTION C, LINE 19 | UPON ANY PUBLIC REQUEST, CFO IS DIRECTED TO PROVIDE GOVERNING DOCUMENTS AND FINANCIAL STATEMENTS. THE ORGANIZATION IS IN THE PROCESS OF DRAFTING A CONFLICT OF INTEREST POLICY AND IT WILL BE MADE AVAILABLE TO THE PUBLIC IN THE SAME MANNER AS THE ORGANIZATION'S GOVERNING DOCUMENTS AND FINANCIAL STATEMENTS. |
| FORM 990, PART VII, SECTION A, LINE 1A - OFFICER COMPENSATION: | THE W-2'S FOR OFFICER COMPENSATION ARE ISSUED BY NEW MEXICO AUTOMOTIVE DEALERS ASSOCIATION (NMADA), AN UNRELATED ENTITY. THE W-2 INCLUDES AMOUNTS PAID FOR SERVICES PROVIDED TO THE ORGANIZATION UNDER A SHARED AGREEMENT. THESE AMOUNTS ARE REFLECTED IN PART VII - THE PORTION ATTRIBUTABLE TO THE FILING ORGANIZATION IS BEING REPORTED IN LINE 1A, COLUMN D AND COLUMN F. |
| FORM 990, PART IX, LINE 11G | OUTSIDE SERVICES 9,362. |
| PART XII, LINE 2C EXPLANATION | THE BOARD ACTS AS A WHOLE TO SELECT THE AUDITORS AND OVERSEE THE AUDIT PROCESS; THIS PROCESS HAS NOT CHANGED. |
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