| Return Reference | Explanation |
|---|---|
| Part VI, Section A, Line 6 | The organization consists of two classes of members: Active Members: Undergraduate students currently enrolled at North Dakota State University who have been formally initiated are in good standing and possess full voting rights and the right to hold office. Associate Members: Students who are undergoing the new member education process and have not yet been initiated; they may participate in activities but typically do not hold voting rights on constitutional matters until initiation |
| Part VI, Section A, Line 7a | | Class of the Person:, Nature of their rights:| Active Members, The initiated undergraduate members of the Epsilon Delta chapter who are in good standing have the authority to elect the Executive Board (governing body) annually via a majority vote as outlined in the chapter bylaws.| |
| Part VI, Section A, Line 7b | | Class of the Person:, Decisions that require their approval:, Nature of their rights:| Active Members, Decisions reserved for the full membership include the election and removal of officers the ratification of the annual chapter budget the approval of any special assessments or increases in membership dues and the adoption of any amendments or revisions to the chapters bylaws and governing documents., The Epsilon Delta chapter operates under a 'one-person, one-vote' system. All initiated undergraduate members in good academic and financial standing are entitled to one equal vote on all matters brought before the chapter. Decisions are typically made by a simple majority vote of a quorum of the active membership, as defined in the local bylaws.| |
| Part VI, Section B, Line 11b | The Treasurer prepares the draft of Form 990 using the organizations financial records. The draft is then reviewed by the Chapter President and the Chapter Advisor for accuracy before being distributed to the full Executive Board for final approval prior to filing. |
| Part VI, Section B, Line 12c | The organization monitors and enforces compliance with its conflict of interest policy through its Executive Board and Board of Trustees. At the start of each officers term the Alpha Tau Omega National Bylaws and local chapter policies are reviewed to ensure all leaders understand their fiduciary duties. Monitoring: The Treasurer and Executive Board review all proposed chapter transactions and vendor contracts during weekly meetings. If a potential conflict of interest is identified-such as an officer having a financial or family relationship with a vendor-that officer is required to disclose the interest immediately to the board. Handling Conflicts: When a conflict is identified prior to a transaction the interested officer must recuse themselves from all discussions and the final vote regarding that specific transaction. The remaining disinterested board members evaluate the transaction to ensure it is in the best interest of the chapter and reflects fair market value. |
| Part VI, Section C, Line 19 | The organizations governing documents conflict of interest policy and financial statements are maintained at the chapters principal office. These records along with Form 990 are available for public inspection upon written request. Additionally Form 990 is available to the public via third-party websites such as GuideStar and ProPublica. |
| Part VI,line 6 | | Explanation:| The organization consists of two classes of members: Active Members initiated undergraduate students with full voting rights and Associate Members students in the new member education process without voting rights. |
| Part VI,line 7a | | Explanation:| Active members in good standing have the power to elect the members of the governing body Executive Board annually. Certain governance decisions such as budget approval and bylaw amendments are reserved for a vote by the full membership. |
| Part VI,line 11b | | Explanation:| The Treasurer prepares the draft of Form 990 which is then reviewed by the Chapter President and Chapter Advisor. A final copy is provided to all members of the Executive Board for review prior to filing. |
| Part VI,line 12c | | Explanation:| The Executive Board and Board of Trustees monitor proposed transactions for potential conflicts. Officers with a conflict must disclose it and recuse themselves from discussion and voting on the matter. |
| Part VI,line 19 | | Explanation:| The organizations governing documents conflict of interest policy and financial statements are available to the public upon written request. Form 990 is also available via third-party websites like GuideStar. |
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