| Return Reference | Explanation |
|---|---|
| FORM 990, PART VI, SECTION A, LINE 1A | EXECUTIVE COMMITTEE IS MADE UP OF MEMBERS OF THE USTA SOUTHWEST SECTION BOARD OF DIRECTORS. AUTHORITY IS TO SERVE AS A MANAGEMENT AND PERSONNEL COMMITTEE. |
| FORM 990, PART VI, SECTION A, LINE 6 | WE HAVE INDIVIDUAL MEMBERS AND ORGANIZATION MEMBERS. BYLAW AND BOARD SLATES ARE RATIFIED BY THE BOARD OF DIRECTORS. INDIVIDUAL MEMBERS AND ORGANIZATIONAL MEMBERS HAVE RIGHT TO SUBMIT AN ALTERNATE SLATE. ANY OTHER MATTER REQUIRED BY LAW OR DETERMINED BY THE BOARD TO BE PRESENTED TO THE VOTING MEMBERS. |
| FORM 990, PART VI, SECTION A, LINE 7A | THE VOTING MEMBERS OF THE SWS SHALL BE ORGANIZATION MEMBERS DESIGNATED AS CLUBS, COMMUNITY TENNIS ASSOCIATIONS, PARKS & RECREATION, AND OTHER, AND SHALL EACH HAVE ONE VOTE. NON-VOTING MEMBERS SHALL BE INDIVIDUAL MEMBERS, SCHOOLS AND HONORARY MEMBERS WHO SHALL HAVE NO VOTE. VOTING RIGHTS SHALL BE DETERMINED BY THE USTA MEMBERSHIP REPORT DATED DECEMBER 31 OF THE IMMEDIATELY PRECEDING YEAR. THE VOTING MEMBERS SHALL VOTE ON ALL MATTERS AS PROVIDED IN THESE BYLAWS UNDER ART.VI, SEC 7 (RIGHT TO APPEAL A DECISION OF THE BOARD), ARTICLE VIII, SEC.1(G)) (RIGHT TO SUBMIT AN ALTERNATE SLATE), AND ART.XII, SEC. 2, (1) (EXCLUSIVE AUTHORITY TO AMEND BYLAW ART. VIII,SEC.1(A)(7)); AND ON ANY OTHER MATTER REQUIRED BY LAW OR DETERMINED BY THE BOARD TO BE PRESENTED TO THE VOTING MEMBERS. |
| FORM 990, PART VI, SECTION A, LINE 7B | THE VOTING MEMBERS SHALL VOTE ON ALL MATTERS AS PROVIDED IN THESE BYLAWS UNDER ART.VI, SEC 7 (RIGHT TO APPEAL A DECISION OF THE BOARD), ARTICLE VIII, SEC.1(G)) (RIGHT TO SUBMIT AN ALTERNATE SLATE), AND ART.XII, SEC. 2, (1) (EXCLUSIVE AUTHORITY TO AMEND BYLAW ART. VIII,SEC.1(A)(7)); AND ON ANY OTHER MATTER REQUIRED BY LAW OR DETERMINED BY THE BOARD TO BE PRESENTED TO THE VOTING MEMBERS. |
| FORM 990, PART VI, SECTION B, LINE 11B | EXECUTIVE COMMITTEE WILL REVIEW THE 990 BEFORE IT IS FILED. A COPY OF THE FULL 990 IS PROVIDED TO ALL BOARD MEMBERS PRIOR TO FILING. |
| FORM 990, PART VI, SECTION B, LINE 12C | OFFICERS/BOARD/EMPLOYEES ARE COVERED UNDER THE ORGANIZATION'S CONFLICT OF INTEREST POLICY. ALL DISCLOSURE FORMS AND RECORD KEEPING OF ANY CONFLICTS IS KEPT BY THE OFFICE MANAGER AND REASONABLE CAUSE IS REPORTED BY THE BOARD, AUDIT COMMITTEE, OR EXECUTIVE DIRECTOR. ANY REPORTED CONFLICTS ARE REVIEWED. FOR MANAGEABLE CONFLICTS, THE INDIVIDUAL SHALL REMOVE HIMSELF/HERSELF FROM COMMITTEE MEETINGS OR ACTIONS WHERE HE/SHE COULD BE ENRICHED BY THE DECISION OF THE COMMITTEE AND/OR THE USTA SOUTHWEST SECTION. DISCIPLINARY ACTION MAY BE TAKEN AS DEEMED NECESSARY. IN INSTANCES WHERE A VOTE IS NOT CALLED FOR, A VOLUNTEER SHALL DISCLOSE A CONFLICT OF INTEREST OR A POTENTIAL CONFLICT OF INTEREST TO THE BOARD OR AUDIT COMMITTEE AS SOON AS SUCH CONFLICT OF INTEREST IS KNOWN AND THE VOLUNTEER SHALL THEREAFTER REFRAIN FROM ANY ACTION THAT MAY AFFECT THE USTA SWS'S PARTICIPATION IN THE CONTRACT OR MATTER. IF THE BOARD OR COMMITTEE HAS REASONABLE CAUSE TO BELIEVE THAT A VOLUNTEER HAS FAILED TO DISCLOSE AN ACTUAL OR POSSIBLE CONFLICT OF INTEREST, IT SHALL INFORM THE VOLUNTEER OF THE BASIS FOR SUCH BELIEF AND AFFORD THE VOLUNTEER AN OPPORTUNITY TO EXPLAIN THE ALLEGED FAILURE TO DISCLOSE. IF AFTER HEARING THE VOLUNTEER'S RESPONSE AND MAKING FURTHER INVESTIGATION AS WARRANTED BY THE CIRCUMSTANCES, THE BOARD OR COMMITTEE DETERMINES THE VOLUNTEER HAS FAILED TO DISCLOSE AN ACTUAL OR POSSIBLE CONFLICT OF INTEREST, IT SHALL TAKE APPROPRIATE DISCIPLINARY AND CORRECTIVE ACTION. THE DISCIPLINARY ACTION MAY TAKE THE FORM OR ADMONISHMENT, WRITTEN REPRIMAND, REASSIGNMENT, SUSPENSION, REMOVAL, OR SUCH OTHER ACTION AS DEEMED APPROPRIATE. THE TYPE OF DISCIPLINARY ACTION TO BE TAKEN MUST BE DETERMINED IN RELATION TO THE SPECIFIC VIOLATION. THOSE RESPONSIBLE FOR RECOMMENDING AND TAKING DISCIPLINARY ACTION MUST APPLY JUDGMENT TO EACH CASE, CONSIDERING THE GENERAL OBJECTIVES FOR MEETING ANY REQUIREMENT WITHIN THIS POLICY, DETERRENCE OF SIMILAR OFFENSES BY OTHER VOLUNTEERS, AND MAINTENANCE OF A HIGH STANDARD OF CONDUCT AND PUBLIC CONFIDENCE. NO DISCIPLINARY ACTION WILL BE TAKEN AGAINST A VOLUNTEER WHO HAS RECEIVED WRITTEN APPROVAL FROM THE EXECUTIVE DIRECTOR OR CHAIR OF THE AUDIT COMMITTEE FOR THE ACTIVITY ALLEGED TO BE IN VIOLATION. |
| FORM 990, PART VI, SECTION B, LINE 15 | THE EXECUTIVE COMMITTEE OF THE USTA SOUTHWEST SECTION REVIEWED AND DETERMINED THE CEO'S COMPENSATION BASED ON A COMPENSATION SURVEY. THE COMPENSATION DECISION IS DOCUMENTED IN THE CEO'S PERSONNEL FILE. THE CEO OF THE USTA SOUTHWEST SECTION REVIEWED AND DETERMINED THE COMPENSATION OF KEY EMPLOYEES OF THE ORGANIZATION. THERE WAS A SURVEY STUDY DONE BY THE SECTIONS IN 2025. IT WAS SHARED WITH THE PRESIDENT BUT WAS INITIATED BY THE SECTION EXECUTIVE DIRECTORS. THE COMPENSATION DECISION IS DOCUMENTED IN THE EMPLOYEE'S PERSONNEL FILE. THE PROCESS DESCRIBED HERE WAS LAST COMPLETED IN 2025. |
| FORM 990, PART VI, SECTION C, LINE 18 | PHYSICAL COPY PROVIDED FOR PUBLIC INSPECTION ON SITE. |
| FORM 990, PART VI, SECTION C, LINE 19 | THE ORGANIZATION MAKES THE GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICY AND FINANCIAL STATEMENTS AVAILABLE TO THE PUBLIC UPON REQUEST. |
| FORM 990, PART XII, LINE 2C, FINANCIAL STATEMENTS AND REPORTING: | THE ORGANIZATION HAS NOT CHANGED EITHER ITS OVERSIGHT OR SELECTION PROCESS DURING THE TAX YEAR. |
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